BIG NEWS! Online Payment is HERE!
Now Available - Before School & Extended Day Online Payments
Dear Before School & Extended Day Program Families,
We are excited to announce that there is now an option for families to make their Before School and/or Extended Day Program tuition payments online!
Online payments can be made via the City Hall Systems payment platform. This is the same system the City of Watertown uses for other online bill pay such as excise tax and water/sewer bills. Payment can be made via eCheck (electronic check) or via credit and debit card. Please note there is a convenience fee charged for online payments. The fee for eChecks is $0.50 per transaction and the fee for credit and debit cards is 2.95% (minimum fee is $1.00) per transaction.
We are not requiring payments to be made online. You may continue to pay by handing a physical check or money order to your school's Before School and/or Extended Day site coordinator or by dropping off your payment at the payment drop-off box located at the Phillips Administration Building parking lot if preferred.
How to make a payment online:
To make a payment online, please visit https://epay.cityhallsystems.com/selection to access the City Hall Systems payment platform.
You will be prompted to Select Your State and Municipality. Use the dropdown menus to select Massachusetts and Watertown, MA
Use the Select Bill Type menu on the left-hand side to select the program you are paying tuition for. Select either Community Education then select either Before School Program (K-5) or Extended Day Program (K-5) (there are specific instructions for PreK Extended Day families detailed further below)
Select the Program You Would Like to Make a Payment For
Select or Enter the Payment You Would Like to Make OR select Custom Tuition Amount (Read below for full details on when to use the Custom Tuition Amount option including using this option to submit a $100 registration fee)
Enter Student First Name
Enter Student Last Name
Enter Parent Guardian First & Last Name AND fill out all required Contact Information fields
Select Add to Cart
From here, you can either select Add Additional Items to Cart OR Proceed to Checkout
If you have more than one student, and/or your student(s) attend more than one program, you can add each student’s tuition for each program they attend to the cart, then make one payment at the end.
Once you are ready to pay, select Proceed to Checkout
On the checkout screen, you will be prompted to either complete the Use This Form to Pay by eCheck OR Use This Form to Pay by Credit or Debit Card. The total for each payment method including fees will be listed.
Benefits of creating an account through City Hall Systems:
You do not have to create an account through City Hall Systems to make an online payment.
If you create an account you have access to your bill payment history and other features.
Important note for families making a payment for more than one student:
Please note it is important that you only add a payment for one student at a time. For example, if you have two students who attend the program, you should select the full fee for one student, enter their name, complete the form and add that payment to your cart. Then you would select Add Additional Items to Cart and fill out the form for your second student. For the second student, you would select the sibling tuition rate. It does not matter which of your students is listed as the full fee student and which of your students is listed as the discounted sibling student rate.
PreK Extended Day Payment Information (for PreK Extended Day Families Only):
If your student is enrolled in the PreK Extended Day Program at Hosmer, you can make your payments online. To do so:
Please select Community Education then select Extended Day Program (K-5) from the Bill Type Menu
Select Hosmer Extended Day Program as the program you’d like to make a payment for
If your student attends full time (2:00 pm - 5:30 pm schedule) and their tuition amount is listed (either their regular rate or their sibling rate) you can select that payment amount and proceed with completing the rest of the form and adding it to the cart
If your student attends part-time (2:00 pm - 4:00 pm schedule), please select Custom Tuition Amount then enter their tuition amount in the Total Payment box and proceed with completing the rest of the form and adding it to the cart
If you are a family that splits tuition payments between one or more parents/guardians:
If you split who pays your student’s tuition, you can make a partial tuition payment for your student. Please use the Custom Tuition Amount selection then enter your student’s tuition amount in the Total Payment box and proceed with completing the rest of the form and adding it to the cart.
If you have a credit or owe more than your regular tuition payment due to an underpayment or an added drop-in fee:
You can make a payment different than the standard tuition payment options provided. Please use the Custom Tuition Amount selection then enter your student’s tuition amount in the Total Payment box and proceed with completing the rest of the form and adding it to the cart.
If you wish to pay tuition for more than one month at a time:
You can make a tuition payment for more than one month and up to the full year. To do so, please use the Custom Tuition Amount selection then enter your student’s tuition amount in the Total Payment box and proceed with completing the rest of the form and adding it to the cart. You do not need to add future months to the cart individually. This can be done by entering one custom total amount for the full payment amount you want to make.
For WPS Employees:
If you are a WPS employee with a student enrolled in the Before School and/or Extended Day Program, please use the Custom Tuition Amount selection then enter your student’s tuition amount in the Total Payment box and proceed with completing the rest of the form and adding it to the cart. If you have more than one student and/or your student attends more than one program, please make sure to add each student and each program’s tuition to the cart individually. You can make one payment at the end once all items have been added to your cart.
How to make a $100 non-refundable, one-time with continuous enrollment, registration fee for new students, students who have been waitlisted, and students who have been registered and need to activate their registration:
The instructions to make a $100 registration fee payment are the same for all students.
To make a payment online, please visit https://epay.cityhallsystems.com/selection to access the City Hall Systems payment platform.
You will be prompted to Select Your State and Municipality. Use the dropdown menus to select Massachusetts and Watertown, MA
Select Community Education from the Select Bill Type menu on the left then select either Extended Day Program (K-5) or Before School (K-5)
Select the Program you would like to make payment for (Cunniff, Hosmer, or Lowell). Pre-K Families, select Extended Day Program (K-5) then Hosmer Extended Day Program.
Select Custom Tuition Amount then enter 100.00 in the Total Payment Box.
Enter Student First Name
Enter Student Last Name
Enter Parent Guardian First & Last Name AND fill out all required Contact Information fields
Select Add to Cart
From here, you can either select Add Additional Items to Cart OR Proceed to Checkout
If you have more than one student, and/or your student(s) attend more than one program, you can add each student’s tuition for each program they attend to the cart, then make one payment at the end.
Once you are ready to pay, select Proceed to Checkout
On the checkout screen, you will be prompted to either complete the Use This Form to Pay by eCheck OR Use This Form to Pay by Credit or Debit Card. The total for each payment method including fees will be listed.
Other important notes and anticipated frequently asked questions:
We are not requiring payments to be made online. You can continue to pay by handing a physical check or money order to your student’s site coordinator or by dropping off your payment at the payment drop-off box located at the Phillips Administration Building parking lot.
You do not need to create a login and password on the City Hall Systems payment platform. Online payments can be made without a My Account login.
You can add payments for the Before School Program AND the Extended Day Program into the same cart to make one payment for both programs. These payments should be added to the cart individually then you can make one total payment.
As noted above, there is a convenience fee automatically charged for online payments. The fee for eChecks is $0.50 per transaction and the fee for credit and debit cards is 2.95% (minimum fee is $1.00) per transaction.
At this time, online payments are for most Watertown Community Education Programs. If you need to make a payment for a program that you do not see listed, please email Debi Cornelius debora.cornelius@watertown.k12.ma.us for assistance.
We are very excited to roll out this payment option to families! If you have any questions, please do not hesitate to reach out to me at debora.cornelius@watertown.k12.ma.us.
All my best,
Debi Cornelius
