Clean Up Your Google Drive

🛑 Google Workspace, formerly G-Suite will be available to the New York Tech Community. If you would like to learn how to clean up your G Drive kindly review the below information.

• Make sure you are logged into your New York Tech Google account (@nyit.edu) and go to https://drive.google.com/drive/quota. Here you will see the files in your Google Drive listed by the amount of storage space used.
• Delete any large files that you no longer need by right-clicking on the file name and selecting Remove. When done click "Empty Trash" 🗑 (Video Tutorial ⏰:44) to see your GB storage reduce ⬇️ (it can take up to 24 hours). Be Patient. Consider starting this at the end of day and letting the magic work overnight! 🤗.

• Make sure you are logged into your New York Tech Google account (@nyit.edu) and go to https://drive.google.com/drive/my-drive. Here you will see all of the folders and files you own.
• You can find your oldest files by clicking on the Last modified column and changing the selections from Relevance to Last modified.
• Once selected, click on Last modified again to show an up arrow which will sort by the oldest files first.
• Delete any old files that you no longer need by right clicking on the file name and selecting Remove.

Note: You must delete all the files in a folder FIRST... in order to delete a folder. 😀

🛑 Please note: You can also find old files by searching a date. Type into the search bar: “before: 2019-01-01”. This will identify files created before January 1, 2019. To locate older or newer files, change the date.

• Make sure you are logged into your New York Tech Google account (@nyit.edu) and go to https://drive.google.com/drive/shared-drives.
• Check the last time a file was used or modified
• When reviewing files to delete, it's helpful to know when they were last edited or accessed. To do this:
• Find the file in Google Drive.
• Right-click on it and choose "View details"
• or click on the "i" with a circle in the top-right corner:
• The last Modified, Opened, and Created dates will be displayed in the right-side ➡︎ panel:

• By default, files placed in Google Drive trash will be permanently deleted after 30 days, however, files located in your Google Drive trash will still consume storage space until they are permanently deleted.
• To empty the Trash, click on Trash icon 🗑 on the left side of the page and choose "Empty Trash." Once emptied, your storage space used should decrease in about 24 hours depending on how much was deleted. See Google's support article for additional details or watch this tutorial video (⏰ :44) to see how!

• Follow the steps found in this Academic Technology Services SMORE (Click on 🔗 to learn how) Moving Content G-Drive to OneDrive

• Delete or recover Gmail
  
• Delete and restore drive
  
• Download files
  
• Copy content from school account

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