
Using Microsoft Outlook Calendar
π Academic Technology Services β’ BYTE SIZE READ
To get started Microsoft Outlook Calendar is located on your New York Tech desktop/laptop. In the Start menu look for the blue and white icon. (image β‘οΈ ) or it can easily be found at my.nyit.edu under Tools within the Microsoft 365 button.
π Let Scheduling Assistant Work for YOU!
π Learn About the "Legends of Outlook"
Outlook Calendar's legend color/designs are simple, but let's clarify what they mean...
Blank: Nothing next to the persons name. They are free!
Solid Blue: Busy not available
Grey Stripes: Diagonal right /// - Tentative
Solid Purple: Out of the Office
Lots of Dots: ... Working elsewhere
Grey Stripes: Diagonal left \\\ - No information
Solid Grey: Outside of working hours
Need more help? See this Microsoft webpage with short video tutorial (β° 2:33)
π€ I forgot to send the attachment document(s) with the meeting invitation.
AND...Work More Efficiently
π Zoom Plugin for Your Outlook Calendar Toolbar
It's simple to add it right to your Outlook Calendar toolbar.
- Open Outlook and click File > Manage Add-ins.
- Click the plus icon > Add from the Office Store.
- Search for Zoom and click GET IT NOW.
- Need Additional Help? Watch this video (β° :52) from Zoom.
- Need additional Zoom support? Go to nyit.zoom.us
π Did you know your office number can be your Personal Meeting ID "PMI" and personal link!
Faculty and staff can set your Zoom link as your New York Tech phone number π . Start with the area code and add the number. For example 516.686.5555 (do not add 1 before area code). Once saved, this will become your personal meeting link. No need to look up the Zoom link for your personal meetings. You know already know it, it is your phone number! Learn more from Zoom.
π Out of the Office? Make sure to set an auto-reply message!
π Too busy to write a full response? Send a reaction! ππ
In a hurry to respond to an email? Click a reaction and reply with a quick thumbs up emoji π.
It's easy! Select the reactions button near the top right of the message window and you'll see a gallery of reactions you can choose from. See this link for more details.
EXTRA... EXTRA... Additional Resources
Outlook Microsoft Support or peruse Outlook training
- Welcome to Outlook Calendar
- Use calendar categories and reminders (video 1:17)
- Assign a color category to a calendar appointment
- Accessibility Center
- Sign-up for a free LinkedIn Learning account and watch New York Tech's Collection for Microsoft Outlook Calendar and more...
Explore Helpful How To's?
- Create a recurring meeting
- Forward a meeting
- Create, modify, or delete a meeting request or appointment
- Use categories and reminders (video 1:17)
- Assign a color category to a calendar appointment
Articles
Outlook Calendar: Are You Getting the Most Out of YoursOutlook Icons: What do they mean?
Source: https://www.sherweb.com/, https://www.howto-outlook.com/
π Contact Us... Information Technology Services
- π www.nyit.edu/itshelp
- π 516.686.1188
- β° Hours of Operation: Monday β Friday excluding New York Tech holidays.
- π Follow ITS on Instagram and Facebook for more updates, tips, tricks, and hacks!