Oxford Weekly Parent Newsletter
Dates to Remember
Monday, August 28 Staggered Start for students with last names ending in S-Z ONLY
Tuesday, August 29th All Kindergartners Start
Tuesday, August 29 Elementary Curriculum Night - 5:30-7:30P
Wednesday, August 30 First day for PreK
Monday, September 4 No-School - Labor Day
Monday, September 25 No School - Yom Kippur
Friday, October 6 Picture Day
Thursday, October 26 Records Day AM, Conferences PM
Friday, October 27 Parent Conferences AM, Professional Development PM
Curriculum Night: Tuesday, August 29th
5:30- 6:10:
- K-2 In person meetings- located in homerooms
- 3-5 Virtual Meetings (see schedule)
6:10-6:50:
- Entire school intro in the gym (in person only)
6:50-7:30:
- K-2- Virtual meetings (see schedule)
- 3-5- In person meetings- located in homerooms
Kindergarten Information: UPDATED! UPDATED! UPDATED!
8/28: ONLY students whos last names start with S-Z.
8/29: ALL students in attendance
Preschool and PreK Orientation: UPDATE! UPDATE! UPDATE!
Families who are responsible for tuition, as a reminder, please ensure that your tuition for September is paid by August 5th. Late fees will be waived this month. Tuition for October is due on September 5th and will be due by the 5th each month through May. If you have questions about your child's tuition please contact Jocelynn Harper at Jo_Harper@chuh.org or 216.371.7356.
If you have any questions about your child's orientation date or need additional information about preschool/pre-kindergarten please contact Vritika Krishnan at V_Krishnan@chuh.org or 216.371.7356.
CLC Survey
My name is Sabrina Ollie and I am the new community organizer of Oxford Elementary. I would like to get your input on what the Community Learning Center should offer for the upcoming school year. This survey will take approximately 10 minutes to complete. The results from this survey will drive programing and services that will be implemented going forward. This survey is for anyone that works, lives or worships in the Oxford community. Please forward to anyone that you know fits in the categories. If there are any questions please contact s_ollie@chuh.org. We are asking all staff and families to talk our CLC survey.
A message from Oxford HUB
Please fill out the HUB interest form below if you are interested in your student joining Oxford HUB, Oxford Elementary’s 21st Century after school program. HUB is a grant-funded program and there are requirements to attend. Spots are extremely limited, with only 30 spaces available.
**Please note that previous participation in HUB does not guarantee a spot**
To be considered, please email the form back to Ms Erin: erin_hill@chuh.org OR drop it off in the Main Office BY 9/6/23!
HUB starts 9/26/23 - qualifying families will be notified prior
Tiger Nation Visitors Policy
9150 - SCHOOL VISITORS
In order to protect the educational programs of the schools from undue disturbance, each principal shall establish rules and procedures for visitors which shall include the following:
Persons wishing to visit one or more schools are to make arrangements in advance through the school office of each school to be visited.
Every visitor to a school must register at the school office. Sign-in lists showing name, time, person visiting, and time departing shall be maintained by the office. Any person who does not register with the school office is on school property illegally and should be asked to identify himself/herself properly or to leave the school grounds. If the visitor refuses to leave the school grounds or creates any disturbance, the building principal should request aid from Security.
No visitor may see a student in school unless it is with the specific approval of Principal or his/her designee. If an emergency situation requires that a student be called to the office to meet with a visitor, a member of the administrative staff must be present during the conference. A student is never to be permitted to leave the school with anyone who is not clearly identified as his/her parent or an appropriately authorized person.
Students may not bring guests to school unless permission to do so has been granted by the Principal or his/her designee.
No staff member is to transact business with a visitor who does not have a visitor's pass and/or has not duly registered at the school office and received authorization to be present for the purpose of conducting business.
Parents, other than those who have been asked by a teacher to be in the classroom, who wish to observe learning activities taking place in their child's classroom are to confer, in advance, with the principal and the teacher and state the purpose of the visitation.
It is important that each parent understands that because classroom visitations can be distractive to the students, the following guidelines have been established:
Visitations will not be allowed during examinations and independent study periods.
A visitation should be no longer than fifty (50) minutes or a single (1) class period.
The number of visitors at any one (1) time should not exceed two (2) parents.
The frequency of visits for any student's parents should be no more than fifty (50) minutes or a single (1) class period every eighteen (18) weeks and the aggregate number of visits per year should not exceed two (2).
Parents are to be silent observers and are not to create any type of disturbance or disruption to the learning process.
Copies of instructional materials being used by the students or teacher may not always be immediately available during the visitation.
Any comments made by individual students are to be maintained in confidence by the visitor to the activity.
Use of audio or visual equipment to record classroom activities must be approved by the principal and the teacher. No visitor shall be allowed to videotape students in the classroom as it violates the privacy rights of students unrelated to the visitor. Recording of other school activities will be in accord with AG 9160 - Attendance at Public Events.
If the nature and instructional purpose of any activity calls for students to be segregated by gender, only visitors of the appropriate gender may observe those groups.
If a parent or other visitor wishes to tape record a conversation or meeting with a teacher or the principal, s/he should request permission from the teacher or principal. If the teacher or principal wishes to record a conversation with a parent or other visitor, s/he is to inform that person that the conversation is being recorded before the conversation begins. Federal law allows a parent to record an I.E.P. and, if the parent does record, the District should record the conference also.
Any comments or concerns are to be discussed with the teacher before or after the school day when students are not present.
A copy of these guidelines Form 9150 F1 is to be given to and signed by each visitor to a classroom as an indication that s/he understands the reason for each guideline.
Visitors are to be encouraged to meet with the principal and teacher during noninstructional hours to discuss the observation and to obtain answers to their questions. If a parent has a concern about what may be transpiring in his/her child's classroom, s/he should follow the Board's Policy 9130 which states that the parent is to address the matter first with the teacher and, if not rectified, to then meet with the principal.
If a disabled person should visit a school and request accommodation and s/he has not submitted the Request for Accommodation Form 9160A F1, in advance, the principal should ask the person to allow the school adequate time to arrange for the accommodation, providing such accommodation is reasonable (see AG 9160A).
Each principal shall post in a conspicuous place at each entrance, the rules and procedures to be followed by visitors.
Jackie Taylor
Email: j_taylor@chuh.org
Location: 939 Quilliams Road, Cleveland Heights, OH, USA
Phone: (216)371-6525
Twitter: @CHUHOxford