page background

Rocket Weekly for Staff

June 1st - June 5th

Rocket Weeklyfor StaffJune 1st - June 5th

Dear RES Staff,


I hope everyone enjoyed the beautiful weather this weekend and had a chance to enjoy the sun and outdoors!


We're heading into Week 8 and keeping our kiddos engaged will continue to be difficult. All we can do is try our best to encourage them to keep working with gentle reminders that the school year is not yet over...


The good news - this is not a new conversation in June!


The hard news - having these conversations via email and through parents will be a challenge.

Our journey into virtual learning continues to be one with lots of obstacles, curves, and unknowns!


The obstacles, curves, and unknowns seem daunting and strongly against our favor. However, our love and passion for learning and our kiddos is even stronger. We will get through this!


We are the RES School Staff and we are STRONG!

Week at a glance

Below are links to regularly scheduled Meetings and Central Office Resources


PLEASE NOTE: Supervisors will be scheduling meetings as needed. School based PD sessions are available upon request. Please contact Mrs. Batelka and Mrs. Gay to schedule a meeting with a supervisor as needed.


All PLC and Meeting Agendas will be posted by 8am on the day of the meeting.


PLEASE NOTE: The DSE Weekly Staff Plan has not been updated yet; updates to our daily calendar below will be made once that has been updated.

ZOOM: Update Zoom applications to version 5.0.

If you have not already updated your ZOOM applications you will need to click here to download here.


If you do not manually complete the download, please be sure to sign into your first meeting on Monday early.


The web browser client will download automatically when you start or join your first Zoom meeting

zoom_out_map

Monday, June 1st

8:30am - 9:00am Office/Admin Zoom Meeting


9:00am - 9:30am School-Wide Staff Meeting


9:30am - 10:00am Para Team Meeting


2:00pm - 2:30pm Office/Admin Zoom Meeting


2:30pm - 3:15pm IMT ZOOM Meeting


3:45pm - 4:15pm MTSS Tier 1 Team Meeting

zoom_out_map

Tuesday, June 2nd

9:00am - 9:30am 1st Grade PLC Meeting


9:30am - 10:00am 2nd Grade PLC Meeting


10:00am - 10:30am Specialists PLC Meeting


10:30m - 11:00am Office/Admin Zoom Meeting CANCELLED
  • Click here to join the ZOOM Meeting
  • Click here for the agenda


12:00pm - 1:00pm Develop Class Lists - 3rd Grade


2:00pm - 2:30pm Office Admin Meeting

2:30pm - 3:15pm 5th Grade EOY Planning Meeting


3:15pm - 4:15pm Special Education PLC Meeting

zoom_out_map

Wednesday, June 3rd

9:00am - 9:30am IMT Meeting


9:30am - 10:00am School-Wide Staff Meeting


10:00am - 10:30am Kindergarten PLC Meeting


10:30am - 11:00am Office Admin Meeting


12:00pm - 1:00pm HealthSmart Virtual Training

  • Staff attending: Mrs. Reynolds, Mrs. Fisher, and Mrs. Sayers
  • Calendar invites were not sent; meetings should appear on calendar


1:00pm - 1:30pm 4th Grade PLC Meeting


2:30pm - 3:15pm Pre-K PLC Meeting


3:15pm - 3:45pm 3rd Grade PLC Meeting


4:15pm - 4:45pm Social Committee Meeting

zoom_out_map

Thursday, June 4th

9:00am - 10:00am Special Education PLC Meeting


12:00pm - 1:00pm Develop Class Lists - Kindergarten


2:00pm - 2:30pm Office Admin Meeting


2:30pm - 3:15pm IMT Meeting


3:15pm - 3:45pm 5th Grade PLC Meeting - Rescheduled for June 5th

zoom_out_map

Friday, June 5th

8:30am - 10:00am Office/Admin Meeting


    9:0am - 10:00am MTSS Tier 2 Team Meeting - CANCELLED

    • Click here to join the ZOOM Meeting
    • Click here for the agenda


    9:30am - 11:30am IMT Meeting


    11:30am - 12:00pm 5th Grade PLC Meeting


    2:30pm - 3:15pm Para Team Meeting


    3:15pm - 4:15pm School-Wide Staff Meeting and Break-Out Team Meetings

    upcoming events for next week

    DUE DATES

    Click here for an overview of all Links to Visit Daily.

    Monday, June 1st

    EOY Activities - Building Connections with our students!

    • Slideshow for 5th Grade - Please send Mrs. Sohn you baby picture today
    • RES Staff Last Day Wave - Send Bitmoji (full picture with wave) to Mrs. Anderson today


    Send Weekly Usage and Progress Email to individual families.


    Sign up to be the ClassDojo Staff Member of the Day! Click here - Our kiddos love seeing you!


    Print Packets


    Monitor Access and Progress in Imagine Learning Language & Literacy.


    Monitor Access and Progress in Imagine Math.


    Update Parent Contact Log as needed (classroom teachers).

    Update Special Education Contact Log as needed.

    Tuesday, June 2nd

    Sign up to be the ClassDojo Staff Member of the Day! Click here - Our kiddos love seeing you!


    Class Lists Planning - Due for 3rd Grade prior to noon on 6/02/20

    • Columns C through H - Verify accuracy
    • Column I (Behavior) - No/Yes
    • Column J (Tier 2) - No/Yes/Graduated
    • Column K (Tier 3) - No/Yes
    • Columns L&M (Academic Interventions) - Identify as appropriate
    • Column N - Notes/Additional Information - as appropriate
    • Column O - Select "above, on, below" in
    • Column P - will be completed in the scheduled PLC Meeting and some students have already been assigned a class placement. Please do not change these placements.
    • Column Q - Initial once all columns (C through O) have been verified/completed
    • Template needs to be completed by each Grade Level's PLC Meeting to develop class lists (RES ZOOM Meeting Schedule has been updated)
    • Please do not add or remove any students from the template list
    • On the "sheet" labeled XXX Grade Class List, students assigned to a specific teacher have been identified. Staff do not have editing access to this sheet


    Print Packets


    Monitor Access and Progress in Imagine Learning Language & Literacy.


    Monitor Access and Progress in Imagine Math.


    Submit names of students if there has been no response from a family over a two week period with multiple contacts attempted (email, phone, ClassDojo).


    Update Parent Contact Log as needed (classroom teachers).

    Update Special Education Contact Log as needed.

    Wednesday, June 3rd

    Sign up to be the ClassDojo Staff Member of the Day! Click here - Our kiddos love seeing you!


    Print Packets


    Monitor Access and Progress in Imagine Learning Language & Literacy.


    Monitor Access and Progress in Imagine Math.


    Follow-up with families if a student did not reach the minimum usage for last week to see if assistance is needed. Click here for our RES Plan to Engage all Students and Families.

    • Primary ILL minimum usage - approximately 70 minutes over the course of one week
    • Primary IM minimum usage - approximately 105 minutes over the course of one week
    • Intermediate ILL & IM minimum usage - approximately 105 minutes over the course of one week


    Submit names of students if there has been no response from a family over a two week period with multiple contacts attempted (email, phone, ClassDojo).


    Update Parent Contact Log as needed (classroom teachers).

    Update Special Education Contact Log as needed.

    Thursday, June 4th

    Sign up to be the ClassDojo Staff Member of the Day! Click here - Our kiddos love seeing you!


    Class Lists Planning - Due for 4th Grade prior to noon on 6/04/20

    • Columns C through H - Verify accuracy
    • Column I (Behavior) - No/Yes
    • Column J (Tier 2) - No/Yes/Graduated
    • Column K (Tier 3) - No/Yes
    • Columns L&M (Academic Interventions) - Identify as appropriate
    • Column N - Notes/Additional Information - as appropriate
    • Column O - Select "above, on, below" in
    • Column P - will be completed in the scheduled PLC Meeting and some students have already been assigned a class placement. Please do not change these placements.
    • Column Q - Initial once all columns (C through O) have been verified/completed
    • Template needs to be completed by each Grade Level's PLC Meeting to develop class lists (RES ZOOM Meeting Schedule has been updated)
    • Please do not add or remove any students from the template list
    • On the "sheet" labeled XXX Grade Class List, students assigned to a specific teacher have been identified. Staff do not have editing access to this sheet


    Print Packets


    Special Education Intermediate Staff - Suggestions for Custom Pathways in IM due to classroom teachers.


    Monitor Access and Progress in Imagine Learning Language & Literacy.


    Monitor Access and Progress in Imagine Math.


    Submit names of students if there has been no response from a family over a two week period with multiple contacts attempted (email, phone, ClassDojo).


    Update Parent Contact Log as needed (classroom teachers).

    Update Special Education Contact Log as needed.

    Friday, June 5th

    Sign up to be the ClassDojo Staff Member of the Day! Click here - Our kiddos love seeing you!


    RES School Supply List for SY 2020-2021 - Click here

    • In anticipation of our return, school supply lists will need to be updated for each grade level.
    • There will be no communal school supplies for pencils, crayons, scissors, glue, etc.
    • Consideration of cost and the situation of families need to be considered; are there supplies on site in the classrooms to cover some items initially?
    • BID Lists - Allocated funds are for classroom instructional materials to be used for and by students.
    • Team Levels to coordinate meetings to discuss and update their section of the School Supply List.
    • School Supply Lists to be completed for Mrs. Batelka's review today, Friday, June 5th.


    4th MP Narrative Comment Sheets

    • Review sample templates provided

    • As a grade level, create a grade level template - Due today, June 5th; upload to folder for approval

    • Template must be a google doc with space for Specialists to add their narrative comment

    • Each student will need their own google document uploaded to the homeroom teacher's folder by Wednesday, June 10th. Naming convention: Last name, First name

    • Homeroom Teachers need to email all specialists once individual student google docs have been created and uploaded to the folder.

    • Specialists will need to email homeroom teachers when they have completed the narratives for a class.

    • Actual Narrative Comment Sheets will be due on Wednesday, June 15th. Once done (all sections), homeroom teachers will email Mrs. Goddard and Mrs. Batelka.


    Print Packets


    Monitor Access and Progress in Imagine Learning Language & Literacy.


    Monitor Access and Progress in Imagine Math.


    Submit names of students if there has been no response from a family over a two week period with multiple contacts attempted (email, phone, ClassDojo).


    Update Parent Contact Log as needed (classroom teachers).

    Update Special Education Contact Log as needed.

    Tasks to be completed over the next couple of weeks

    ZOOM Use - SMCPS Staff - Please verify you set up your ZOOM account via your smcps email

    To access your SMCPS account:

    • Go to https://smcps.zoom.us/signin

    • Scroll down and login with Google

    • Select your SMCPS Google account to login

    • You can also open the Zoom App if it is already installed on your computer (this will happen when you join your first meeting, or if you’ve already been on a Zoom call via your computer).

    • Zoom Video Tutorials
    • Zoom Knowledge Base


    EOY Activities - Building Connections with our students!

    • Slideshow for 5th Grade - Please send Mrs. Sohn you baby picture by 6/1
    • RES Staff Last Day Wave - Send Bitmoji (full picture with wave) to Mrs. Anderson by 6/1


    Class Lists Planning - Due by noon of each grade level's scheduled meeting date

    • Columns C through H - Verify accuracy
    • Column I (Behavior) - No/Yes
    • Column J (Tier 2) - No/Yes/Graduated
    • Column K (Tier 3) - No/Yes
    • Columns L&M (Academic Interventions) - Identify as appropriate
    • Column N - Notes/Additional Information - as appropriate
    • Column O - Select "above, on, below" in
    • Column P - will be completed in the scheduled PLC Meeting and some students have already been assigned a class placement. Please do not change these placements.
    • Column Q - Initial once all columns (C through O) have been verified/completed
    • Template needs to be completed by each Grade Level's PLC Meeting to develop class lists (RES ZOOM Meeting Schedule has been updated)
    • Please do not add or remove any students from the template list
    • On the "sheet" labeled XXX Grade Class List, students assigned to a specific teacher have been identified. Staff do not have editing access to this sheet


    RES School Supply List for SY 2020-2021 - Click here

    • In anticipation of our return, school supply lists will need to be updated for each grade level.
    • There will be no communal school supplies for pencils, crayons, scissors, glue, etc.
    • Consideration of cost and the situation of families need to be considered; are there supplies on site in the classrooms to cover some items initially?
    • BID Lists - Allocated funds are for classroom instructional materials to be used for and by students.
    • Team Levels to coordinate meetings to discuss and update their section of the School Supply List.
    • School Supply Lists to be completed for Mrs. Batelka's review by Friday, June 5th.


    SY2021 Committee Leads and Positions. Each year, RES staff are afforded the opportunity to identify interest in being a Committee Lead (volunteer), Club Sponsor (volunteer), or a position falling under for SMCPS Stipends/Extra Pay Extra Duty. Please click here to access the form. This form will close on Friday, June 12th.


    4th MP Narrative Comment Sheets

    • Review sample templates provided

    • As a grade level, create a grade level template - Due by Friday, June 5th; upload to folder for approval

    • Template must be a google doc with space for Specialists to add their narrative comment

    • Each student will need their own google document uploaded to the homeroom teacher's folder by Wednesday, June 10th. Naming convention: Last name, First name

    • Homeroom Teachers need to email all specialists once individual student google docs have been created and uploaded to the folder.

    • Specialists will need to email homeroom teachers when they have completed the narratives for a class.

    • Actual Narrative Comment Sheets will be due on Wednesday, June 17th. Once done (all sections), homeroom teachers will email Mrs. Goddard and Mrs. Batelka.


    2020 - 2021 Classroom Purchases:

    • $150.00 allotment has been approved (pending distribution of County Level MOI Funds) for the following staff members: Classroom Teachers.
    • $100.00 allotment has been approved for the following staff members: Special Education Teachers, Specialists, Instructional Resource Teacher, Nurse, and Counselor.
    • Allocated funds are to be spent on classroom supplies and instructional materials to be used by or for students during the upcoming 2020-2021 School Year.
    • Please view either Amazon or W.B. Mason websites, build a cart of items to be purchased, take a screen shot or save it as a PDF (go to print and rather than print select save as a PDF), and email it to Mrs. Goddard by Friday, June 12th.
    • Mrs. Batelka will review, approve, and follow-up as needed.
    • Mrs. Goddard will be working on getting items purchased over the summer break.


    MSDE is applying for the Comprehensive Literacy State Development Grant, which funds the Striving Readers Grant. This grant has done great things for our county, teachers and students. MSDE has developed a brief Literacy Survey to act as a needs assessment, which is a requirement of the grant application. Click here to complete the survey if you teach ELA, are a special education teacher, or the IRT. Please complete this survey if you have not yet done so.


    Elementary Writing Survey, Grades K-5: During the 2020-2021 SY the Elementary ELA team would like to facilitate a renewed focus on writing instruction. In order to get a sense of the current practices, areas to improve upon, and potential professional development needs, please complete the Elementary Writing Survey. This survey opened the week of May 11th. Please complete this survey if you have not yet done so.

    Trainings and Professional Development Opportunities

    Schoology Tutorials - Per the Superintendent's letter, please take some time review these tutorials.


    DIBELS 8th ed. Training Modules (Optional, Grades K - 5)

    • Beginning in SY 2020-2021 SMCPS will be transitioning to DIBELS 8th edition as our universal screener for students in grades K-5.
    • Step 1: Login to to your DIBELS Data System Account
    • Step 2: Once you have logged in, clicked on the “Go to My Courses” button
    • Step 3: When you get to the CTL Course Catalogue, scroll down and select “DIBELS 8th Edition Administration and Scoring Training
    • Step 4: Work through the training modules at your own pace. Reach out to Cortney Dvorak or Kellie Hall if you have any questions.


    Imagine Reading (Optional, Grades 3 - 5)

    • Due to the extended school closure, students in grade 3-5 will be enrolled in Imagine Reading once they have completed all content in Imagine Language and Literacy.
    • Teachers can view the following webinars and modules in Imagine University in order to become familiar with the Imagine Reading platform.
    • Getting Started (IR) Webinar
    • Instructional Design (IR)
    • Review the Imagine Reading Quick Guide - Click here


    OPTIONAL NGSS 101: Phenomena are Phenomenal!

    • Click here to access the Site
      • NGSS 101 is a self-paced, optional opportunity to learn more about the NGSS


      Registration: Elementary Science - Using NGSS to Investigate our Environment. Consider signing up for a virtual summer workshop for elementary teachers!


      This workshop has for components:

      1. MWEE 101 Online Course (15 hour workshop between August 3rd and 14th)

      2. 3 Mandatory synchronous webinar meetings

      • Monday, August 3, 9 to 10am
      • Monday, August 10, 9 to 10am
      • Friday, August 14, 9 to 10:30am

      3. 2 hours planning and conducting outdoor investigations
      4. 10 hours self-paced online content (including group work)

      • Staff are encouraged to participate with a partner or two!

      RES Staff Informational Items

      On-Line Instruction & Teleworking Documents/Resources

      A "new" folder to go along with our "new" school norm has been added to the RES Staff Folder SY2019-2020.
      • This folder houses all RES internal documents as well as some documents from Central Office.
      • Click here to access the Folder.
      • Click here to share resources with your peers! This folder is housed in the "On-Line Instruction and Teleworking" Folder located within our RES Staff Folder SY 2019-2020.

      Central Location for Questions/Concerns

      We will no longer be using the RES padlet for a central location for questions.


      Staff, with questions, should email Mrs. Batelka (and copy and appropriate staff) with any questions.


      Please click here to access the RES Q&A and School Communication Process Document.


      Click here to access our RES padlet to reference previous questions.

      Staff Schedules and Office Hours

      Click here to assess the RES Instructional Staff Daily Schedule March 30th - June 18th.

      Building Safety and Social Distancing Reminders

      Building access continues to be limited to only school administrators to complete essential duties.


      Mrs. Batelka will be on site this week on Tuesday (6/02), Wednesday (6/03), and Thursday (6/04). Please let her know if there are any materials or resources needed. She will work with staff to coordinate dropping off of materials following social distancing guidelines.


      Ms. Jones and Mrs. Mills will continue conducting periodic building/safety checks during this period of time.

      4th Marking Period Report Cards

      4th Marking Period Narratives Folder


      Pre-K and Head Start

      • The final Standards Based Report Card for Pre-K 3 and Pre-K 4 will reflect the marks the students received for quarters 1-3.


      • An asterisk “*” will be placed into each reporting box for the 4th quarter standards. This will automatically be propagated for all areas.


      • A key on the report card will indicate that the asterisk means: *Due to the COVID-19 school closures, students worked on their Learning Packet with provided manipulatives and on-line resources. The 4th quarter narrative provides a summary during this time.


      • Narrative Template: During the school closure, Pre-K and Head Start parents have had the opportunity to use developmentally appropriate online resources with their children and received a hands on learning packet. Based on our e-mail communication during my office hours, you reported _________, __________, _______. Thank you for working with your child during this challenging time.


      Grades Kindergarten through 4th Grade

      • The final Standards Based Report Card for Grades K-4 will reflect the marks the students received for quarters 1-3.


      • An asterisk “*” will be placed into each reporting box for the 4th quarter standards. This will automatically be propagated for all areas.


      • A key on the report card will indicate that the asterisk means:“Due to COVID 19 school closures, students worked on the on-line platform or on print resources. The 4th quarter narrative provides a summary of the student’s participation and progress during this time.”


      • Narrative Template: All classroom teachers and specialists have been provided sample narrative templates for the 4th marking period. Each grade level must create a narrative template to be used across the grade. Specialists' narratives will be at the bottom and individual specialists will update their specialist area.


      5th Grade

      • 4th Marking Period Grade will reflect Participation and progress (summary of weekly participation/progress grades in HAC during the period of school closure.


      • Final Grade will be calculated by averaging the grades earned over the course of the 1st, 2nd, and 3rd Marking Periods.


      • Final Grades may be "bumped up" based upon level of participation and progress by one letter grade.


      • Click here for video guidance for MP 4 and Final Grades



      • TAC MP4 Window: TAC will open for MP4 on Tuesday, May 26th. Click here for guidelines.



      Specialists (5th Grade Only)

      • 4th Marking Period Grade will reflect Participation and progress (summary of weekly participation/progress grades in HAC during the period of school closure.


      • Final Grade will be calculated by using the grades earned in the 2nd Marking Period.


      • Final Grades may be "bumped up" based upon level of participation and progress by one letter grade.


      • TAC MP4 Window: TAC will open for MP4 on Tuesday, May 26th. Click here for guidelines.


      • Click here for video guidance for MP 4 and Final Grades



      Special Education (Quarterly Progress Updates)

      • Essential Goals on CLPs: "On March 13, 2020 schools closed due to the COVID-19 crisis. During the closure of the school, students have been utilizing online platforms and/ or print packets to complete the fourth marking period work. A Continuity of Learning Special Education Plan (CLP) was developed for (student name) which addressed his/her essential goal areas. Accommodations and other supports that are available to access the SMCPS online platforms were identified and added to his/her CLP. Progress for the fourth marking period is based on (student name) progress in the online platforms or printed materials."


      • Goal areas that were not addressed on CLPs: "On March 13, 2020 schools closed due to the COVID-19 crisis. During the closure of the school, students have been utilizing online platforms and/ or print packets to complete the fourth marking period work. A Continuity of Learning Special Education Plan (CLP) was developed for (student name) which addressed his/her essential goal areas. Accommodations and other supports that are available to access the SMCPS online platforms were identified and added to his/her CLP. Progress for the fourth marking period is based on (student name) progress in the online platforms or printed materials. Although this is not a newly introduced skill the SMCPS continuity of learning plan provided data on essential goals areas identified in the CLP."


      • Goal areas that were not addressed due to lack of parent response: "On March 13, 2020 schools closed due to the COVID-19 crisis. During the closure of the school, students have been utilizing online platforms and/ or print packets to complete the fourth marking period work. A Continuity of Learning Special Education Plan (CLP) was developed for (student name) which addressed his/her essential goal areas. Accommodations and other supports that are available to access the SMCPS online platforms were identified and added to his/her CLP. Progress for the fourth marking period is based on (student name) progress in the online platforms or printed materials. Although this is not a newly introduced skill, weekly attempts to contact the family were made with limited to no parent response, resulting in progress not being measurable."


      • Suggested questions to ask parents for students working on print packets: When you call, outline the goal and expectations (i.e., page numbers number of activities) for the student to be working on specific pages so parents are aware of the goals and expectations for what you will be looking for each week.


      • Use anecdotal data from the parent to assist with 4th Marking Period Quarterly update.


      Additional questions to ask:
      1. What was difficult?

      2. What was easy?

      3. Are you using a manipulative and/or models for math problems?

      4. Assign a specific page in the print packet to be an “Exit slip” with no help at all from the parent and give them what you would like for them to be able to report back to you in the next call.


      Things to consider when writing progress reports:
      1. Supplemental lessons assigned
      2. % of course Completion
      3. Student Participation
      4. Parent report on support required
      5. Challenges and successes
      6. Types of supports needed and or provided by the teacher

      Technology Supports

      Please click here if you are in need of Technology Support.


      Topics covered are:

      • Login or access issues to platforms in Clever - Please submit an individual ticket for each student and include the student's ID number when submitting an issue specific to Imagine Learning Language & Literacy and Imagine Math.
      • Screencasting guidance
      • Zoom guidance
      • Google Calendar
      • Google Hangouts/Meet
      • Google Drive or other Google Apps
      • Hardware issue with SMCPS issued laptop/device
      • "Other" - will need to clarify


      Click here for the Distance Learning Support Guidance Sheet - Troubleshooting Flowchart

      Professional Development Supports

      Please click here if you are in need of Professional Development.


      Topics covered are:

      • Imagine Learning Math
      • Imagine Language & Literacy
      • Google Classroom
      • Google Apps
      • "Other" - will need to clarify


      ILL or Imagine Reading PD Needed? Notify Mrs. Batelka and a session will be arranged with Mrs. Cotugno and Mrs. Dvorak.


      IM PD Needed? Notify Mrs. Batelka and a session will be arranged with Mrs. Loker and Mrs. Pepper.

      Counseling Supports

      Mrs. Cox is available and willing to speak with any parent/guardian who voices concern, worry or anxiety about themselves or their kiddo(s). She is available and able to provide strategies, lessons, social stories and suggestions to help parents/guardians and students through this difficult time.


      The counselors have resources along with knowledge of therapists/counselors who are making themselves available for our families and students.


      Although counselors may not provide direct counseling services, it is very important for us to be aware and vigilant of services our families and students may need.


      This is a tough time for all of us and some do not know where to turn.


      Included in Clever, is a Distance Learning Counseling Lessons folder which includes lessons for all students. Lessons are arranged in folders. Each folder includes lessons arranged by ages and topics.

      Mental Health (MH) and Family Support Services

      Folder uploaded to our On-Line Instruction and Teleworking Folder


      Triangle for MH and Family Support Services


      RES Mental Health Referral Form

      • Form is to be completed by a staff member in response to a student concern that rises to a Tier 2 response option
      • After a staff completes the form, an email is to be sent to Mrs. Cox and Mrs. Batelka to make them aware
      • School-Based Mental Health Team will review
      • A follow-up email will be sent by Mrs. Cox


      District Mental Health Referral Form
      • Completed by Mrs. Cox in response to a student concern that rises from a Tier 2 to a Tier 3 response
      • Mental Health Coordinator will assign referral to district level team staff member for telecounseling

      Parent/Student Communication

      RES Plan to Engage All Students/Families


      Weekly Communication: Please consider adding the school, subject, and/or grade level to the subject line.


      Staff may call parents using Google Hangout (general education) and Google Voice (special education)

      • Click here to access the directions.
      • Staff are to use their SMCPS issued device.
      • This is for staff to speak directly with parents.
      • If a parent does not answer, you can leave a message indicating that are calling from your computer, which is why there is no caller ID, and that you will try them again on XXX at XXX time.
      • This document is housed in the Parent Communication Folder.


      A Google Folder for documentation with families has been created.
      • Click here to access the folder
      • Individual folders have been set up for all classroom staff with a Google Sheet to document parent contacts. All contacts regarding not accessing on-line instructional activities for ELA/Math need to be documented on this sheet.
      • Individual folders for Specialists have been created and class-rosters will be available for them to record parent contacts, as needed, by 8am on Tuesday, April 14th.


      All staff will be in regular communication with students/families via email.

      • RES Staff will be available via email to answer and respond to any questions parents/guardians or students may have during office hours.
      • Although Staff may be available outside of these times, depending upon their schedules, please be aware that responses to any communications received outside of these hours may be delayed.


      Staff may also communicate directly with parents/guardians via ClassDo.


      A ZOOM Meeting, scheduled by Mrs. Batelka, may occur if a parent conference is needed.

      • Staff need to touch base with Mrs. Batelka if a staff member believes a ZOOM Parent Conference is needed.
      • If approved by Mrs. Batelka, the staff member needs parental consent to participate in a ZOOM Parent Conference.
      • If parent consent is received, Mrs. Batelka will schedule the ZOOM Parent Conference.
      • For all ZOOM Parent Conferences, staff may want to consider adjusting their video to have one of the pre-set virtual backgrounds.


      Staff may not "ZOOM" or "video-chat" with students.


      Staff may post video "messages" on ClassDoJo that a parent/guardian may share with his/her child. Please remember, the "messages" are not opportunities for direct instruction."


      Staff may create screencasts to explain a concept or skill that students are demonstrating difficulty with on the online platforms or in the print packets.

      Students requiring print resources and monitoring work process

      Each school has been tasked with developing a process for students requiring print resources.


      Click here to access the RES Process for Print Resources and Parent Communication.


      If a parent reaches out to you, please document that student under the "Staff Reporting" Tab.


      If parents reach out for a print packet, and their child has been accessing the online instructional platforms, please report this on "Staff Reporting" Tab.

      • As we continue with our continuous learning opportunities, families are beginning to experience some frustration with monitoring their children's usage and progress.
      • Staff are encouraged to set up a conference phone call in these cases prior to Mrs. Batelka or Mrs. Cox reaching out to the family.
      • If a parent initially reaches out to Mrs. Batelka or Mrs. Cox, staff will be notified that the parent is being contacted.


      On-going: Update spread spread sheet with contacts for students not accessing the on-line instructional programs

      Central Office Updates and Informational Items

      Online Learning Playbook

      Please check the site daily for updates, resources, and current PD opportunities.


      Latest updates (as of 5/29/2020) include:

      Central Office Updates for Families and Community

      Throughout this period of extended school closure, St. Mary's County Public Schools (SMCPS) is providing continuous opportunities for learning.

      4th Marking Period

      The 4th Marking Period will be graded Pass/Incomplete based on students’ participation and progress in the online platforms, or paper packets as appropriate.
      • Monitor the time students are spending in the course each week. If students are significantly behind, communicate this via a message in TAC/HAC and/or an email directly to the student/parent. This would include reaching out to the student directly to see what kind of support they need to get back on track.
      • Monitor how students are doing on the assignments they complete each week. Provide support and interventions accordingly so that students are learning and mastering the content.


      Teachers are monitoring progress in the online platforms and are aware of the students who have received paper packets.


      5th Grade recording of a student’s “participation and progress” in HAC in the 4th quarter will be captured as follows:

      • Teachers will only use TAC/HAC as a recordation device for auditing purposes for each student’s “participation and progress.”

      • Students receive one of the following alpha marks each week during MP4 that schools are closed. They are as follows:

        • P – Participated,

        • NP – Not Participated,

        • PCC – Packet Check-In Completed, and

        • NPCC – No Packet Check-In Completed.

      • Teachers will do only one weekly capture of a student’s “participation and progress” in TAC;

      • Teachers will publish the weekly assignments;

      • Weekly Comment Pull Down Suggestions

        • Direct contact attempted; no response

        • Direct contact made

        • Supplementary resource(s) shared

        • Reteaching guidance provided

        • Teachers may add a comment for the work done that week as needed

        • If an NP or NPCC is recorded for the week for any student, the teacher must enter a “score comment”

      • Click here for guiding documents with screenshots for further explanation.

      Calendar Updates

      • June 2, Primary Election Day, is a scheduled school day.

      • June 12 is the final day for Pre-K/HeadStart

      • June 18 is the last day for students.

      • TBD - Last Duty for Staff (March 16th - March 20th make-up days)

      Graduation for the Class of 2020

      All SMCPS high school Seniors "walked" this past week!


      Throughout this past week, SMCPS had the honor of presenting the Class of 2020 with their well-earned diplomas!


      Celebrate the occasion with the online premiere of the 2020 Commencement Video. The complete graduation videos will include footage of our students walking across the stage to receive their diplomas, speeches from students and staff, and musical performances by our talented school band, chorus, and orchestra students.

      • Wednesday, June 3 at 6:00 PM - Great Mills HS
      • Thursday, June 4 at 6:00 PM - Chopticon High School
      • Friday, June 5 at 6:00 PM - Leonardtown High School

      Be sure to tune in as we celebrate this year's graduates!

      Meals Services - SMCPS

      St. Mary’s County Public Schools (SMCPS), in partnership with St. Mary’s County Department of Social Services, St. Mary’s County Health Department, and the St. Mary’s County Department of Emergency Services has engaged the assistance of local food service facilities to ensure continued safe food distribution to families with children. Food will be prepared and packaged in off-site food service facilities licensed and inspected by the St. Mary’s County Health Department and brought to the schools for distribution.


        No contact, drive-up meal services are scheduled for this week, Monday through Wednesday, June 1 – June 3, 2020, at the locations listed below from 11:30 a.m. to 12:30 p.m. daily.

        • Leonardtown Elementary School
        • Greenview Knolls Elementary School
        • Margaret Brent Middle School
        • Lexington Park Elementary School


        Meals will be offered to all children 18 years and younger free of charge. Parents and children can drive up to these locations and receive meals that they can take home during current school closures. For questions regarding the lunch service program, please email foodservice@smcps.org.



        The Department of Social Services has launched a local Food Hotline for residents needing assistance with food supply and can be accessed by calling 240-895-7000.


        For additional community resources, please visit the St. Mary’s County Government Community Resource map.


        For more information visit our website.

        ADMINISTRATIVE UPDATES

        State Superintendent, Dr. Karen Salmon, announced on Wednesday, May 6, that all Maryland Schools will remain closed through the end of the 2019-2020 school year. Online learning opportunities will continue. Students will continue to receive credit for participation and progress, and teachers will continue to monitor students’ progress and provide feedback as they have done for the last several weeks.


        Staff Letters from the Superintendent

        Human Resources and Finance Updates

        As employees are working remotely, those who have accumulated Acquired Hours can use that leave since no substitute is required during this time.


        The Maryland Teacher's contract has two dates identified for certificated staff to submit their resignation. Non-tenured certificated staff were to have submitted a letter of resignation no later than May 1, 2020. Tenured certificated staff must submit a letter of resignation no later than July 15, 2020. These dates are in full effect and have not been extended or excused by the State of Maryland.


        SMCPS is hiring! If you are looking to join our team or know someone who is, please check out our Employment Opportunities page on the SMCPS website.


        Check out our Recruitment Calendar for updates on our online recruiting.

        Instructional Opportunities

        Continuing Professional Development Credit: CPD Credit for Implementing the Continuity of Learning Plan
        • To provide further clarification, staff will submit a work log of time spent on those days that staff could not complete the Continuity of Learning Plan tasks they wanted to do during the 7 hour duty day and still wanted to continue your work to support their students and their families.
        • Here is an example of what that may look like on the log: I created a screencast for Student A’s parent so they could see the before, during, and after reading strategies that work best for their student.
        • Still have questions? Please contact Lisa Bachner (lebachner@smcps.org).

        Instructional Updates

        Information about supporting online instruction is posted to our Online Learning Playbook site for staff. Updates and additional information is posted here as new information becomes available.


        Teacher Access Center (TAC) Helpful Documents: – Need assistance creating student lists with contact info or emailing students/guardians? See TAC Resources on the Department of Assessment and Accountability’s Google Site found here. There is also a link that can be accessed from your TAC account by going to the Tools dropdown on the upper right (see the News Item posted in TAC). Videos are also being created. Need other documents or videos created, please contact DAA.

        IT Updates

        For those using the Zoom client desktop app, Zoom is pushing out an update to Zoom 5.0.
        • After May 30, 2020, all Zoom clients on older versions will receive a forced upgrade when trying to join meetings as GCM Encryption will be fully enabled across the Zoom platform.
        • Click here for more information on the changes and how to update your Zoom application or download now.


        ZOOM Use - SMCPS Staff

        To access your SMCPS account:

        • Go to https://smcps.zoom.us/signin

        • Scroll down and login with Google

        • Select your SMCPS Google account to login

        • You can also open the Zoom App if it is already installed on your computer (this will happen when you join your first meeting, or if you’ve already been on a Zoom call via your computer).

        • Zoom Video Tutorials
        • Zoom Knowledge Base



        If you're having trouble logging into any of the following applications/services, eSchool, TAC, Gmail, Moodle, or Destiny, ITS has developed a Password Recovery web application that will let you reset your password.


        The Password Recovery app is also linked on the Staff page of the website under Technology Resources.

        • The app requires you to enter your username, employee number, and birth date, and then you must click "Verify Identity."
        • After verifying this information, the app will prompt you for a new password, which you must type in two separate boxes to verify they match.
        • Finally, click the "Change Password" button to change/reset your password.


        If successful, you will get an on-screen message, and an email indicating your password was changed, otherwise please use a more complex password and try again.


        If you are using an SMCPS assigned laptop and using your account to log into it, please note that you will have to continue using the old password to log into the computer, and then the new password will be used for all of the above-listed services.


        The only way to update your computer password is to take your laptop to an SMCPS location with WiFi, restart your laptop, and log into the computer with your new password.

        Supporting Services Update

        With the constant news updates to the COVID-19 pandemic, we are also seeing a rise in phishing attempts using this phenomenon as an attack vector. Please be wary of unsolicited emails received, and do not open links or attachments provided. Phishing scams rely on urgency and emotion to bypass caution and deliver malicious content.


        To remain vigilant at this time SMCPS recommends the following precautions:

        • Avoid clicking links and attachments of unsolicited emails
        • Do not provide personal or account information to unknown sources
        • Be cautious of emails insisting on immediate actions
        • Use trusted sites to remain up-to-date on COVID-19

        Newsletters to Read and Share

        A Message from your Math/ELA Supervisors

        Please click here to access the full message for June 1st


        Elementary Online Learning...Our Continued Plan


        Ideas for Elementary Enrichment


        Schoology Course Build Opportunity

        • In order to prepare for the possibility of distance learning continuing in the fall, all SMCPS courses will transition to the Schoology Learning Management System.
        • This platform will allow us to integrate our own curricular materials and provide synchronous learning experiences for students.
        • We are looking for a team of 2-3 teachers per course to begin building the 1st quarter units in Schoology.
        • These teachers will need to commit to about 6 hours of training and approximately 30 hours of work that would occur between June 5th and July 30th.
        • Teachers can opt for stipend pay or CPD credits for work that would occur outside of the duty day or after June 22nd.
        • Please complete this form by midnight on June 2 if you are interested in participating.


        ELA/Math News


        • Imagine Learning will be available to students until August 15th.



        ELA News:

        • Complete the Elementary Writing Survey. The survey will not be collecting any identifying information and honesty is welcomed.
        • As you communicate with families, you may want to suggest an activity from the enrichment and extension activities. Please be sure to encourage your families to keep reading and writing!
        • ILL Grades 3rd - 5th: Please continue assigning weekly playlists to ensure that students are exposed to grade level content and standards.
        • Please note that students in grades 3-5 who finish all content within the Imagine Learning Language and Literacy platform should be enrolled in Imagine Reading. This is now required due to the extension of school closures for the remainder of the year. Once a student in grades 3-5 has completed Imagine Language and Literacy, please notify Mrs. Gay and she will fill out the Request for Imagine Reading Access Google Form.


        Math News:

        • IM K - 2: The Lesson Explorer now matches the Student Progress Report and there is no need for a cheat sheet.
        • IM K - 2: As you communicate with families, you may want to suggest an activity from the enrichment and extension activities. There are many ways to do math as a family that do not involve a screen.
        • 2nd - 5th: As students finish pathways or are in need of something new to do, consider having them work on their math facts in FASTT Math.


        There is also a shared folder on the Elementary Education Resources COVID 19 Resources Page with ideas shared by other teachers.


        Please click here to access the full message for May 26th

        Please click here to access the full message for May 18th

        Please click here to access the full message for May 11th
        Please click here to access the message for May 4th

          Please click here to access the message for April 27th

          Please click here to access the message for April 19th



          Most recent Kindergarten Memo



          Most recent Math Memo

          • March 2, 2020. This edition contains important information about MCAP Evidence Statements, Modeling, as well as a Modeling Checklist for Students.


          Bridges Updates and Supports:


          Most recent English Language Arts Newsletter

          • Please click here to access The Reading Corner (December 2, 2019 Edition). Please take the time to review the information as there is important information staff need to be aware of regarding upcoming standards and instructional notes for each grade level.


          Most recent Health and Physical Education Update



          Most recent Special Education Newsletter: The PIER

          • Please click here for the Aril 17, 2020 Issue. This newsletter edition contains information about the Continuous Learning Opportunities for Special Education Students and Staff


          Most recent Elementary Science Newsletter


          Science Supports and Resources

          • Click here to access RES' MISA Evidence Statement Analysis with links to STEM Gauge Items for Grades 3rd through 5th.


          Most recent Gifted and Talented Newsletter



          Most recent Library Media Newsletter



          Most recent Fine Arts Newsletter


          Most recent ESOL Newsletter


          Most recent Educational Equity Newsletter


          Department of Assessment and Accountability (DAA)

          SMCPS Sites and Quick Links

          SMCPS The Signal Site - May 26, 2020
          This issue includes information about Class of 2020 commencement, payroll information, CPD Credit details, and more!

          Ongoing Communication - Updates are posted online:


          Ongoing Support:

          • EAP Support is available. Additional information may be found here.
          • Carefirst provides additional benefits for the Coronavirus. Additional information may be found here.

          Professional Development & Continuing Education Opportunities

          Continuing Education Opportunities

          • Hood College is pleased to offer Explorations in Secondary School Math this summer as a fully online course July 6-August 5. MATH 504/Lecture/01 - Explorations in Secondary School Math/ Credits 3.00. This course bridges the gap between the mathematics studied in college and that taught in middle and high school, in order to help teachers facilitate mathematical understanding in their students. Topics are drawn from many areas of mathematics, including algebra, geometry, number theory and trigonometry. The course is based on student exploration and problem-solving, on multiple approaches to problems, and the use of technology. Fully Online. July 6 - August 5. Tuition is $490 per credit x 3 + $125 fee = $1595 Register as a non-degree seeking student by following the directions found here: https://www.hood.edu/graduate/academics/graduate-course-registration. Please direct questions about registration to hoodgrad@hood.edu

          • Phoenix University is offering a number of Continuing professional learning opportunities. To inquire about coursework and start the registration process, including a 10% reduction in tuition, email (nicole.berkebile@phoenix.edu).

          • Walden University is offering professional development resources, including: Discounted individual course offerings designed to meet certification and continuing education needs and a webinar on mindfulness for educators – Designed for participants to walk away with a toolkit for cultivating mindfulness in your classrooms, virtually, and at home


          Registration is open for additional courses:

          • Please log into the system for available courses


          Register online: https://smcps.truenorthlogic.com
          UserName: beginning of SMCPS login (without @smcps.org)
          Password: normal SMCPS password

          happy birthday wishes!!!!!

          zoom_out_map

          Lisa Anderson

          June 5th

          Staff Member of the Week!

          Each week a staff member will be randomly chosen to be recognized as the special staff member for that week.


          We will announce the staff member on morning announcements and post information about that person in the hallway for all to see.


          We also will be playing 2 truths and a myth. These will be posted on the display to give staff and students a chance to try and figure out what a staff member's myth may be. It will be revealed at the end of the week.

          zoom_out_map

          Heather Orr

          Week of June 1st



          Two Truths and a Myth:

          I love swimming

          I have lived in three different countries and 2 continents

          I was born in Virginia


          Myth: Stay tuned!!!

          zoom_out_map

          Betsy Gay

          Week of May 25th



          Two Truths and a Myth:

          I have run 10 K race

          I coached softball and basketball.

          I caught a 150 lb. halibut fish in Alaska.


          Myth: I have run 10 K race

          zoom_out_map

          Nathan Earley

          Week of May 18th


          Two Truths and a Myth:

          I can play every instrument in my classroom (some better than others).

          I am a great athlete.

          I drink coffee every single day.


          Myth: I am a great athlete.

          zoom_out_map

          Connie Reynolds

          Week of May 11th


          Myth: I was born in Tennessee.

          zoom_out_map

          Marisa Steiger

          Week of May 4th


          Myth: I think olives are super gross!

          zoom_out_map

          Alison Sayers

          Week of April 27th


          Myth: I have been to all 50 states.

          zoom_out_map

          Jess Deeney

          Week of April 20th


          Myth: I was born in Montana.

          zoom_out_map

          Stacey Fisher

          Week of April 13th


          Myth: Broccoli is my favorite vegetable.

          zoom_out_map

          Lynsey Rye

          Week of March 30th


          Myth: I love chocolate.

          zoom_out_map

          Nathan Earley

          Week of March 9th


          Myth: I am a great athlete.

          zoom_out_map

          Brooke Vanderwest

          Week of March 2nd


          Myth: I drink coffee everyday.

          zoom_out_map

          Jennifer Pierce

          Week of February 24th


          Myth: I love seafood.

          zoom_out_map

          Andrea Robbins

          Week of February 17th


          Myth: I make my bed every morning.

          zoom_out_map

          Maggie Koutnik

          Week of February 10th


          Myth: I have lived in 6 different states.

          zoom_out_map

          Lisa Deputy-Randolph

          Week of February 3rd


          Myth: I don't like ice cream

          zoom_out_map

          CJ Crosby

          Week of January 27th


          Myth: I have 3 cats

          zoom_out_map

          Lisa Anderson

          Week of January 20th


          Myth: I love running.

          zoom_out_map

          Amanda Erdman

          Week of January 13th


          Myth: I collect comic books.

          zoom_out_map

          Chris Meyer

          Week of January 6th


          Myth: I like bananas.

          zoom_out_map

          Susan McDaniel

          Week of December 16th & 30th


          Myth: I love horror movies.

          zoom_out_map

          Penny Dennis

          Week of December 9th

          Myth: I have jumped out of an airplane (with a parachute, of course).

          zoom_out_map

          Karen Simmons

          Week of November 25th and December 1st

          Myth: I know how to knit

          zoom_out_map

          Lauren Shively

          Week of November 18th

          Myth: I think olives are super gross!

          zoom_out_map

          Jessie Sohn

          Week of November 11th

          Myth: I have tasted crocodile before!

          zoom_out_map

          Terri Cox

          Week of November 4th

          Myth: Two of my children were born in Virginia and two born in Maryland

          zoom_out_map

          Heath McCracken

          Week of October 28th

          Myth: I was born in Canada, and my parents moved to the U.S. in 1993.

          zoom_out_map

          Jane Miller

          Week of October 21st

          Myth: I have two kids

          Previous Rocket Weekly for Staff Links: