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Rocket Weekly for Staff

June 8th - June 12th

Rocket Weeklyfor StaffJune 8th - June 12th

Dear RES Staff,


I hope everyone enjoyed the beautiful weather this weekend and had a chance to enjoy the sun and outdoors!


We're heading into Week 9 and the end is just around the corner!


Today will likely seem overwhelming and busy for some of you as we review the next steps in terms of being in Stage II.


Just remember... take the time in the staff meeting to hear the information being shared and take some time to peruse the documents. If you have a question - Ask!! There will be a link to a Q&A Padlet here following the staff meeting.

During our meeting in the morning, staff will be asked to list any questions in the chat. I will review the questions, add them to the Q&A Padlet, and respond.


Between the required staff meeting in the morning and the optional staff meeting in the afternoon, I will be taking time to reflect upon the questions and be prepared to share any revisions to a process in the optional staff meeting and the Rocket Weekly for Staff.


I have faith that all will be well. Although there may be some bumps, working together, we will smooth out the bumps and be able to get done what needs to get done!


We are the RES School Staff and we are STRONG!

Week at a glance

Below are links to regularly scheduled Meetings and Central Office Resources


PLEASE NOTE: Supervisors will be scheduling meetings as needed. School based PD sessions are available upon request. Please contact Mrs. Batelka and Mrs. Gay to schedule a meeting with a supervisor as needed.


All PLC and Meeting Agendas will be posted

by 8am on the day of the meeting, unless otherwise noted.


PLEASE NOTE: The DSE Weekly Staff Plan has not been updated yet; updates to our daily calendar below will be made once that has been updated.

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Monday, June 8th

9:30am - 10:30am School-Wide Staff Meeting


12:00pm - 1:00pm Develop Class Lists - Pre-K


    1:30pm - 2:00pm Para Team Meeting


    2:00pm - 2:30pm Office/Admin Zoom Meeting


    3:00pm - 3:45pm IMT ZOOM Meeting


    3:45pm - 4:15pm School-Wide Staff Meeting - Optional

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    Tuesday, June 9th

    9:00am - 9:30am 1st Grade PLC Meeting


    9:30am - 10:00am 2nd Grade PLC Meeting


    10:00am - 10:30am Specialists PLC Meeting


    10:30m - 11:00am Office/Admin Zoom Meeting


    12:00pm - 1:00pm Develop Class Lists - 4th Grade


    2:00pm - 2:30pm Office Admin Meeting

    2:30pm - 3:15pm 5th Grade EOY Planning Meeting


    3:15pm - 4:15pm Special Education PLC Meeting

    • Click here to join the ZOOM Meeting
    • Click here for the agenda - will be ready for the meeting
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    Wednesday, June 10th

    9:00am - 9:30am IMT Meeting


    9:30am - 10:00am School-Wide Staff Meeting


    10:00am - 10:30am Kindergarten PLC Meeting


    10:30am - 11:00am Office Admin Meeting

    • Click here to join the ZOOM Meeting
    • Click here for the agenda - will be available by mtg time


    12:00pm - 1:00pm Develop Class Lists - 1st Grade


    1:00pm - 2:00pm 4th Grade PLC Meeting

    • Click here to join the ZOOM Meeting
    • Click here for the agenda - will be available by mtg time


    2:30pm - 3:15pm Pre-K PLC Meeting

    • Click here to join the ZOOM Meeting
    • Click here for the agenda - will be available by mtg time


    3:15pm - 3:45pm 3rd Grade PLC Meeting

    • Click here to join the ZOOM Meeting - will be available by mtg time
    • Click here for the agenda


    4:15pm - 4:45pm Social Committee Meeting

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    Thursday, June 11th

    10:00am - 10:30am Special Education PLC Meeting


    10:00am - 10:30am Office Admin Meeting


    12:00pm - 1:00pm Develop Class Lists - 2nd Grade


    2:00pm - 2:30pm Office Admin Meeting


    2:30pm - 3:15pm IMT Meeting


    3:15pm - 3:45pm 5th Grade PLC Meeting

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    Friday, June 12th

    9:00am - 9:30am Office/Admin Meeting - CANCELLED

      • Click here to join the ZOOM Meeting
      • Click here for the agenda


      9:30am - 10:00am MTSS Tier 1 Team Meeting - CANCELLED

      • Click here to join the ZOOM Meeting
      • Click here for the agenda


      10:00am - 11:00am MTSS Tier 2 Team Meeting - CANCELLED

      • Click here to join the ZOOM Meeting
      • Click here for the agenda


      2:30pm - 3:15pm Para Team Meeting


      3:15pm - 4:15pm School-Wide Staff Meeting and Break-Out Team Meetings

      upcoming events for next week

      DUE DATES

      Click here for an overview of all Links to Visit Daily.

      Monday, June 8th

      Send Weekly Usage and Progress Email to individual families.


      Re-Share 4th Marking Period Templates if edits were needed

      • Feedback was provided via email on Friday, June 5th
      • If revisions were needed, update the google doc submitted in this folder


      RES School Supply List for SY 2020-2021 - Click here

        • Review comments sent by Mrs. Batelka


        Complete Stage II - Return to Work Google Form (will be linked following staff meeting)

        • Click here to access the form.
        • This form needs to be completed by 2:30pm.
        • Mrs. Batelka will follow-up with individual staff members as needed based upon responses in the survey.


        Review Staff Meeting Presentation/Documents - All documents will be linked below following the staff meeting.


        Monitor Access and Progress in Imagine Learning Language & Literacy.


        Monitor Access and Progress in Imagine Math.


        Update Parent Contact Log as needed (classroom teachers).

        Update Special Education Contact Log as needed.

        Tuesday, June 9th

        RES School Supply List for SY 2020-2021 - Click here

          • Review comments sent by Mrs. Batelka and make edits by the end of the day (6/09/2020)


          Class Lists Planning - Due for 4th Grade prior to noon on 6/09/20

          • Columns C through H - Verify accuracy
          • Column I (Behavior) - No/Yes
          • Column J (Tier 2) - No/Yes/Graduated
          • Column K (Tier 3) - No/Yes
          • Columns L&M (Academic Interventions) - Identify as appropriate
          • Column N - Notes/Additional Information - as appropriate
          • Column O - Select "above, on, below" in
          • Column P - will be completed in the scheduled PLC Meeting and some students have already been assigned a class placement. Please do not change these placements.
          • Column Q - Initial once all columns (C through O) have been verified/completed
          • Template needs to be completed by each Grade Level's PLC Meeting to develop class lists (RES ZOOM Meeting Schedule has been updated)
          • Please do not add or remove any students from the template list
          • On the "sheet" labeled XXX Grade Class List, students assigned to a specific teacher have been identified. Staff do not have editing access to this sheet


          Packing up of Student Materials (Document will be linked following staff meeting)

          • Bags will be used to collect student belongings (enough bags have been provided to “double bag” in order to accommodate the consumables).

          • Bags will be placed in all rooms by Tuesday, June 9th, along with a sharpie.

          • Each bag is to be labeled with the student's last name and a designated number (large and visible).

          • Class lists will be placed with the trash bags in the classroom and each student is assigned a designated number.

          • Bags will be left in the classroom (or hallway) and collected by staff when the room is not occupied.

          • Notify Mrs. Goddard when bags for the entire class are ready to be picked up. Needs to be completed by Thursday, June 11th.

          • Bags will be stored in the gymnasium in numerical order for the planned dissemination dates.


          Monitor Access and Progress in Imagine Learning Language & Literacy.


          Monitor Access and Progress in Imagine Math.


          Submit names of students if there has been no response from a family over a two week period with multiple contacts attempted (email, phone, ClassDojo).


          Update Parent Contact Log as needed (classroom teachers).

          Update Special Education Contact Log as needed.

          Wednesday, June 10th

          4th MP Narrative Comment Sheets

          • Each student will need their own google document uploaded to the homeroom teacher's folder by Wednesday, June 10th. Naming convention: Last name, First name

          • Homeroom Teachers need to email all specialists once individual student google docs have been created and uploaded to the folder.


          Class Lists Planning - Due for 1st Grade prior to noon on 6/10/20

          • Columns C through H - Verify accuracy
          • Column I (Behavior) - No/Yes
          • Column J (Tier 2) - No/Yes/Graduated
          • Column K (Tier 3) - No/Yes
          • Columns L&M (Academic Interventions) - Identify as appropriate
          • Column N - Notes/Additional Information - as appropriate
          • Column O - Select "above, on, below" in
          • Column P - will be completed in the scheduled PLC Meeting and some students have already been assigned a class placement. Please do not change these placements.
          • Column Q - Initial once all columns (C through O) have been verified/completed
          • Template needs to be completed by each Grade Level's PLC Meeting to develop class lists (RES ZOOM Meeting Schedule has been updated)
          • Please do not add or remove any students from the template list
          • On the "sheet" labeled XXX Grade Class List, students assigned to a specific teacher have been identified. Staff do not have editing access to this sheet


          Monitor Access and Progress in Imagine Learning Language & Literacy.


          Monitor Access and Progress in Imagine Math.


          Follow-up with families if a student did not reach the minimum usage for last week to see if assistance is needed. Click here for our RES Plan to Engage all Students and Families.

          • Primary ILL minimum usage - approximately 70 minutes over the course of one week
          • Primary IM minimum usage - approximately 105 minutes over the course of one week
          • Intermediate ILL & IM minimum usage - approximately 105 minutes over the course of one week


          Submit names of students if there has been no response from a family over a two week period with multiple contacts attempted (email, phone, ClassDojo).


          Update Parent Contact Log as needed (classroom teachers).

          Update Special Education Contact Log as needed.

          Thursday, June 11th

          Sign up to be the ClassDojo Staff Member of the Day! Click here - Our kiddos love seeing you!


          Class Lists Planning - Due for 2nd Grade prior to noon on 6/11/20

          • Columns C through H - Verify accuracy
          • Column I (Behavior) - No/Yes
          • Column J (Tier 2) - No/Yes/Graduated
          • Column K (Tier 3) - No/Yes
          • Columns L&M (Academic Interventions) - Identify as appropriate
          • Column N - Notes/Additional Information - as appropriate
          • Column O - Select "above, on, below" in
          • Column P - will be completed in the scheduled PLC Meeting and some students have already been assigned a class placement. Please do not change these placements.
          • Column Q - Initial once all columns (C through O) have been verified/completed
          • Template needs to be completed by each Grade Level's PLC Meeting to develop class lists (RES ZOOM Meeting Schedule has been updated)
          • Please do not add or remove any students from the template list
          • On the "sheet" labeled XXX Grade Class List, students assigned to a specific teacher have been identified. Staff do not have editing access to this sheet


          Packing up of Student Materials (Document will be linked following staff meeting)

          • Bags will be used to collect student belongings (enough bags have been provided to “double bag” in order to accommodate the consumables).

          • Bags will be placed in all rooms by Tuesday, June 9th, along with a sharpie.

          • Each bag is to be labeled with the student's last name and a designated number (large and visible).

          • Class lists will be placed with the trash bags in the classroom and each student is assigned a designated number.

          • Bags will be left in the classroom (or hallway) and collected by staff when the room is not occupied.

          • Notify Mrs. Goddard when bags for the entire class are ready to be picked up. Needs to be completed by the end of today, June 11th.

          • Bags will be stored in the gymnasium in numerical order for the planned dissemination dates.


          Monitor Access and Progress in Imagine Learning Language & Literacy.


          Monitor Access and Progress in Imagine Math.


          Submit names of students if there has been no response from a family over a two week period with multiple contacts attempted (email, phone, ClassDojo).


          Update Parent Contact Log as needed (classroom teachers).

          Update Special Education Contact Log as needed.

          Friday, June 12th

          SY2021 Committee Leads and Positions. Each year, RES staff are afforded the opportunity to identify interest in being a Committee Lead (volunteer), Club Sponsor (volunteer), or a position falling under for SMCPS Stipends/Extra Pay Extra Duty. Please click here to access the form. This form will close on Friday, June 12th.


          2020 - 2021 Classroom Purchases:

          • $150.00 allotment has been approved (pending distribution of County Level MOI Funds) for the following staff members: Classroom Teachers.
          • $100.00 allotment has been approved for the following staff members: Special Education Teachers, Specialists, Instructional Resource Teacher, Nurse, and Counselor.
          • Allocated funds are to be spent on classroom supplies and instructional materials to be used by or for students during the upcoming 2020-2021 School Year.
          • Please view either Amazon or W.B. Mason websites, build a cart of items to be purchased, take a screen shot or save it as a PDF (go to print and rather than print select save as a PDF), and email it to Mrs. Goddard by Friday, June 12th.
          • Mrs. Batelka will review, approve, and follow-up as needed.
          • Mrs. Goddard will be working on getting items purchased over the summer break.


          Self-Reflection Due for EOY Conferences


          Monitor Access and Progress in Imagine Learning Language & Literacy.


          Monitor Access and Progress in Imagine Math.


          Submit names of students if there has been no response from a family over a two week period with multiple contacts attempted (email, phone, ClassDojo).


          Update Parent Contact Log as needed (classroom teachers).

          Update Special Education Contact Log as needed.

          Tasks to be completed over the next couple of weeks

          Class Lists Planning - Due by noon of each grade level's scheduled meeting date

          • Columns C through H - Verify accuracy
          • Column I (Behavior) - No/Yes
          • Column J (Tier 2) - No/Yes/Graduated
          • Column K (Tier 3) - No/Yes
          • Columns L&M (Academic Interventions) - Identify as appropriate
          • Column N - Notes/Additional Information - as appropriate
          • Column O - Select "above, on, below" in
          • Column P - will be completed in the scheduled PLC Meeting and some students have already been assigned a class placement. Please do not change these placements.
          • Column Q - Initial once all columns (C through O) have been verified/completed
          • Template needs to be completed by each Grade Level's PLC Meeting to develop class lists (RES ZOOM Meeting Schedule has been updated)
          • Please do not add or remove any students from the template list
          • On the "sheet" labeled XXX Grade Class List, students assigned to a specific teacher have been identified. Staff do not have editing access to this sheet


          RES School Supply List for SY 2020-2021 - Click here

          • In anticipation of our return, school supply lists will need to be updated for each grade level.
          • There will be no communal school supplies for pencils, crayons, scissors, glue, etc.
          • Consideration of cost and the situation of families need to be considered; are there supplies on site in the classrooms to cover some items initially?
          • BID Lists - Allocated funds are for classroom instructional materials to be used for and by students.
          • Team Levels to coordinate meetings to discuss and update their section of the School Supply List.
          • Review comments made by Mrs. Batelka's review by Tuesday, June 9th and make any edits needed by the end of the day.


          SY2021 Committee Leads and Positions. Each year, RES staff are afforded the opportunity to identify interest in being a Committee Lead (volunteer), Club Sponsor (volunteer), or a position falling under for SMCPS Stipends/Extra Pay Extra Duty. Please click here to access the form. This form will close on Friday, June 12th.


          4th MP Narrative Comment Sheets

          • Feedback was provided via email on Friday, June 5th.
          • If revisions were needed, update the google doc submitted in this folder.

          • Each student will need their own google document uploaded to the homeroom teacher's folder by Wednesday, June 10th. Naming convention: Last name, First name

          • Homeroom Teachers need to email all specialists once individual student google docs have been created and uploaded to the folder.

          • Specialists will need to email homeroom teachers when they have completed the narratives for a class.

          • Actual Narrative Comment Sheets will be due on Wednesday, June 17th. Once done (all sections), homeroom teachers will email Mrs. Goddard and Mrs. Batelka.


          2020 - 2021 Classroom Purchases:

          • $150.00 allotment has been approved (pending distribution of County Level MOI Funds) for the following staff members: Classroom Teachers.
          • $100.00 allotment has been approved for the following staff members: Special Education Teachers, Specialists, Instructional Resource Teacher, Nurse, and Counselor.
          • Allocated funds are to be spent on classroom supplies and instructional materials to be used by or for students during the upcoming 2020-2021 School Year.
          • Please view either Amazon or W.B. Mason websites, build a cart of items to be purchased, take a screen shot or save it as a PDF (go to print and rather than print select save as a PDF), and email it to Mrs. Goddard by Friday, June 12th.
          • Mrs. Batelka will review, approve, and follow-up as needed.
          • Mrs. Goddard will be working on getting items purchased over the summer break.


          End of Year Tasks (Checklist)

          • Summary document (additional items still to be added)
          • Student belongings need to be packed up by Thursday, June 11th.
          • All other tasks tasks need to be completed by Monday, June 22nd.
          • Staff Check-Out Packet will be via a Google Form this year - this form will be shared on Wednesday, June 10th.


          Elementary Summer Rollover Data Pulls

          • Review the Elementary Teacher Digital Resource Data Access
          • The document details how long students/teachers from SY2020 can expect to have access to this school year's digital resources.
          • This document has specific directions for access during the summer and the plan for data from the various systems.
          • Teacher will need to attend to the last data of access if reports are needed for this current school.

          Trainings and Professional Development Opportunities

          DIBELS 8th ed. Training Modules (Now REQUIRED, Grades K - 5)
          • Beginning in SY 2020-2021 SMCPS will be transitioning to DIBELS 8th edition as our universal screener for students in grades K-5.
          • Step 1: Login to to your DIBELS Data System Account
          • Step 2: Once you have logged in, clicked on the “Go to My Courses” button
          • Step 3: When you get to the CTL Course Catalogue, scroll down and select “DIBELS 8th Edition Administration and Scoring Training
          • Step 4: Work through the training modules at your own pace. Reach out to Cortney Dvorak or Kellie Hall if you have any questions.

          RES Staff Informational Items

          On-Line Instruction & Teleworking Documents/Resources

          A "new" folder to go along with our "new" school norm has been added to the RES Staff Folder SY2019-2020.
          • This folder houses all RES internal documents as well as some documents from Central Office.
          • Click here to access the Folder.
          • Click here to share resources with your peers! This folder is housed in the "On-Line Instruction and Teleworking" Folder located within our RES Staff Folder SY 2019-2020.

          Staff Schedules and Office Hours

          Click here to assess the RES Instructional Staff Daily Schedule March 30th - June 18th.

          Building Safety and Social Distancing Reminders

          Beginning Tuesday, June 9th, all staff may return to work on site.


          Mrs. Batelka will be on site this week Monday through Friday.


          All staff need to follow the CDC guidelines.


          Stage II looks like...

        • If you experience any of these symptoms, stay home and contact Dale Farrell (dpfarrell@smcps.og or 301-475-5511, ext. 32247)

          • If you are uncomfortable coming back or need help - let Mrs. Batelka know!

          • Only employees are allowed in the building - no children, no helpers inside.

          • Enter & exit through designated/assigned doors and follow directional signs in hallways - See map! (Link will be added following the staff meeting)

          • Swipe your badge both when you enter & when you exit

          • Wear your mask at all times EXCEPT when you are in your room alone

          • Hallway will have clear directional arrows and the Staff Lounge is closed

          • Call front office if you need something to reduce hallway and office traffic

          • Review the Return to Work Options

          4th Marking Period Report Cards

          4th Marking Period Narratives Folder


          Pre-K and Head Start

          • The final Standards Based Report Card for Pre-K 3 and Pre-K 4 will reflect the marks the students received for quarters 1-3.


          • An asterisk “*” will be placed into each reporting box for the 4th quarter standards. This will automatically be propagated for all areas.


          • A key on the report card will indicate that the asterisk means: *Due to the COVID-19 school closures, students worked on their Learning Packet with provided manipulatives and on-line resources. The 4th quarter narrative provides a summary during this time.


          • Narrative Template: During the school closure, Pre-K and Head Start parents have had the opportunity to use developmentally appropriate online resources with their children and received a hands on learning packet. Based on our e-mail communication during my office hours, you reported _________, __________, _______. Thank you for working with your child during this challenging time.


          Grades Kindergarten through 4th Grade

          • The final Standards Based Report Card for Grades K-4 will reflect the marks the students received for quarters 1-3.


          • An asterisk “*” will be placed into each reporting box for the 4th quarter standards. This will automatically be propagated for all areas.


          • A key on the report card will indicate that the asterisk means:“Due to COVID 19 school closures, students worked on the on-line platform or on print resources. The 4th quarter narrative provides a summary of the student’s participation and progress during this time.”


          • Narrative Template: All classroom teachers and specialists have been provided sample narrative templates for the 4th marking period. Each grade level must create a narrative template to be used across the grade. Specialists' narratives will be at the bottom and individual specialists will update their specialist area.


          5th Grade

          • 4th Marking Period Grade will reflect Participation and progress (summary of weekly participation/progress grades in HAC during the period of school closure.


          • Final Grade will be calculated by averaging the grades earned over the course of the 1st, 2nd, and 3rd Marking Periods.


          • Final Grades may be "bumped up" based upon level of participation and progress by one letter grade.


          • Click here for video guidance for MP 4 and Final Grades



          • TAC MP4 Window: TAC will open for MP4 on Tuesday, May 26th. Click here for guidelines.



          Specialists (5th Grade Only)

          • 4th Marking Period Grade will reflect Participation and progress (summary of weekly participation/progress grades in HAC during the period of school closure.


          • Final Grade will be calculated by using the grades earned in the 2nd Marking Period.


          • Final Grades may be "bumped up" based upon level of participation and progress by one letter grade.


          • TAC MP4 Window: TAC will open for MP4 on Tuesday, May 26th. Click here for guidelines.


          • Click here for video guidance for MP 4 and Final Grades



          Special Education (Quarterly Progress Updates)

          • Essential Goals on CLPs: "On March 13, 2020 schools closed due to the COVID-19 crisis. During the closure of the school, students have been utilizing online platforms and/ or print packets to complete the fourth marking period work. A Continuity of Learning Special Education Plan (CLP) was developed for (student name) which addressed his/her essential goal areas. Accommodations and other supports that are available to access the SMCPS online platforms were identified and added to his/her CLP. Progress for the fourth marking period is based on (student name) progress in the online platforms or printed materials."


          • Goal areas that were not addressed on CLPs: "On March 13, 2020 schools closed due to the COVID-19 crisis. During the closure of the school, students have been utilizing online platforms and/ or print packets to complete the fourth marking period work. A Continuity of Learning Special Education Plan (CLP) was developed for (student name) which addressed his/her essential goal areas. Accommodations and other supports that are available to access the SMCPS online platforms were identified and added to his/her CLP. Progress for the fourth marking period is based on (student name) progress in the online platforms or printed materials. Although this is not a newly introduced skill the SMCPS continuity of learning plan provided data on essential goals areas identified in the CLP."


          • Goal areas that were not addressed due to lack of parent response: "On March 13, 2020 schools closed due to the COVID-19 crisis. During the closure of the school, students have been utilizing online platforms and/ or print packets to complete the fourth marking period work. A Continuity of Learning Special Education Plan (CLP) was developed for (student name) which addressed his/her essential goal areas. Accommodations and other supports that are available to access the SMCPS online platforms were identified and added to his/her CLP. Progress for the fourth marking period is based on (student name) progress in the online platforms or printed materials. Although this is not a newly introduced skill, weekly attempts to contact the family were made with limited to no parent response, resulting in progress not being measurable."


          • Suggested questions to ask parents for students working on print packets: When you call, outline the goal and expectations (i.e., page numbers number of activities) for the student to be working on specific pages so parents are aware of the goals and expectations for what you will be looking for each week.


          • Use anecdotal data from the parent to assist with 4th Marking Period Quarterly update.


          Additional questions to ask:
          1. What was difficult?

          2. What was easy?

          3. Are you using a manipulative and/or models for math problems?

          4. Assign a specific page in the print packet to be an “Exit slip” with no help at all from the parent and give them what you would like for them to be able to report back to you in the next call.


          Things to consider when writing progress reports:
          1. Supplemental lessons assigned
          2. % of course Completion
          3. Student Participation
          4. Parent report on support required
          5. Challenges and successes
          6. Types of supports needed and or provided by the teacher

          Technology Supports

          Please click here if you are in need of Technology Support.


          Topics covered are:

          • Login or access issues to platforms in Clever - Please submit an individual ticket for each student and include the student's ID number when submitting an issue specific to Imagine Learning Language & Literacy and Imagine Math.
          • Screencasting guidance
          • Zoom guidance
          • Google Calendar
          • Google Hangouts/Meet
          • Google Drive or other Google Apps
          • Hardware issue with SMCPS issued laptop/device
          • "Other" - will need to clarify


          Click here for the Distance Learning Support Guidance Sheet - Troubleshooting Flowchart

          Professional Development Supports

          Please click here if you are in need of Professional Development.


          Topics covered are:

          • Imagine Learning Math
          • Imagine Language & Literacy
          • Google Classroom
          • Google Apps
          • "Other" - will need to clarify


          ILL or Imagine Reading PD Needed? Notify Mrs. Batelka and a session will be arranged with Mrs. Cotugno and Mrs. Dvorak.


          IM PD Needed? Notify Mrs. Batelka and a session will be arranged with Mrs. Loker and Mrs. Pepper.

          Counseling Supports

          Mrs. Cox is available and willing to speak with any parent/guardian who voices concern, worry or anxiety about themselves or their kiddo(s). She is available and able to provide strategies, lessons, social stories and suggestions to help parents/guardians and students through this difficult time.


          The counselors have resources along with knowledge of therapists/counselors who are making themselves available for our families and students.


          Although counselors may not provide direct counseling services, it is very important for us to be aware and vigilant of services our families and students may need.


          This is a tough time for all of us and some do not know where to turn.


          Included in Clever, is a Distance Learning Counseling Lessons folder which includes lessons for all students. Lessons are arranged in folders. Each folder includes lessons arranged by ages and topics.

          Mental Health (MH) and Family Support Services

          Folder uploaded to our On-Line Instruction and Teleworking Folder


          Triangle for MH and Family Support Services


          RES Mental Health Referral Form

          • Form is to be completed by a staff member in response to a student concern that rises to a Tier 2 response option
          • After a staff completes the form, an email is to be sent to Mrs. Cox and Mrs. Batelka to make them aware
          • School-Based Mental Health Team will review
          • A follow-up email will be sent by Mrs. Cox


          District Mental Health Referral Form
          • Completed by Mrs. Cox in response to a student concern that rises from a Tier 2 to a Tier 3 response
          • Mental Health Coordinator will assign referral to district level team staff member for telecounseling

          Parent/Student Communication

          RES Plan to Engage All Students/Families


          Weekly Communication: Please consider adding the school, subject, and/or grade level to the subject line.


          Staff may call parents using Google Hangout (general education) and Google Voice (special education)

          • Click here to access the directions.
          • Staff are to use their SMCPS issued device.
          • This is for staff to speak directly with parents.
          • If a parent does not answer, you can leave a message indicating that are calling from your computer, which is why there is no caller ID, and that you will try them again on XXX at XXX time.
          • This document is housed in the Parent Communication Folder.


          A Google Folder for documentation with families has been created.
          • Click here to access the folder
          • Individual folders have been set up for all classroom staff with a Google Sheet to document parent contacts. All contacts regarding not accessing on-line instructional activities for ELA/Math need to be documented on this sheet.
          • Individual folders for Specialists have been created and class-rosters will be available for them to record parent contacts, as needed, by 8am on Tuesday, April 14th.


          All staff will be in regular communication with students/families via email.

          • RES Staff will be available via email to answer and respond to any questions parents/guardians or students may have during office hours.
          • Although Staff may be available outside of these times, depending upon their schedules, please be aware that responses to any communications received outside of these hours may be delayed.


          Staff may also communicate directly with parents/guardians via ClassDo.


          A ZOOM Meeting, scheduled by Mrs. Batelka, may occur if a parent conference is needed.

          • Staff need to touch base with Mrs. Batelka if a staff member believes a ZOOM Parent Conference is needed.
          • If approved by Mrs. Batelka, the staff member needs parental consent to participate in a ZOOM Parent Conference.
          • If parent consent is received, Mrs. Batelka will schedule the ZOOM Parent Conference.
          • For all ZOOM Parent Conferences, staff may want to consider adjusting their video to have one of the pre-set virtual backgrounds.


          Staff may not "ZOOM" or "video-chat" with students.


          Staff may post video "messages" on ClassDoJo that a parent/guardian may share with his/her child. Please remember, the "messages" are not opportunities for direct instruction."


          Staff may create screencasts to explain a concept or skill that students are demonstrating difficulty with on the online platforms or in the print packets.

          Students requiring print resources and monitoring work process

          Each school has been tasked with developing a process for students requiring print resources.


          Click here to access the RES Process for Print Resources and Parent Communication.


          If a parent reaches out to you, please document that student under the "Staff Reporting" Tab.


          If parents reach out for a print packet, and their child has been accessing the online instructional platforms, please report this on "Staff Reporting" Tab.

          • As we continue with our continuous learning opportunities, families are beginning to experience some frustration with monitoring their children's usage and progress.
          • Staff are encouraged to set up a conference phone call in these cases prior to Mrs. Batelka or Mrs. Cox reaching out to the family.
          • If a parent initially reaches out to Mrs. Batelka or Mrs. Cox, staff will be notified that the parent is being contacted.


          On-going: Update spread spread sheet with contacts for students not accessing the on-line instructional programs

          Central Office Updates and Informational Items

          Online Learning Playbook

          Please check the site daily for updates, resources, and current PD opportunities.


          Latest updates (as of 5/29/2020) include:

          Central Office Updates for Families and Community

          Throughout this period of extended school closure, St. Mary's County Public Schools (SMCPS) is providing continuous opportunities for learning.

          4th Marking Period

          The 4th Marking Period will be graded Pass/Incomplete based on students’ participation and progress in the online platforms, or paper packets as appropriate.
          • Monitor the time students are spending in the course each week. If students are significantly behind, communicate this via a message in TAC/HAC and/or an email directly to the student/parent. This would include reaching out to the student directly to see what kind of support they need to get back on track.
          • Monitor how students are doing on the assignments they complete each week. Provide support and interventions accordingly so that students are learning and mastering the content.


          Teachers are monitoring progress in the online platforms and are aware of the students who have received paper packets.


          5th Grade recording of a student’s “participation and progress” in HAC in the 4th quarter will be captured as follows:

          • Teachers will only use TAC/HAC as a recordation device for auditing purposes for each student’s “participation and progress.”

          • Students receive one of the following alpha marks each week during MP4 that schools are closed. They are as follows:

            • P – Participated,

            • NP – Not Participated,

            • PCC – Packet Check-In Completed, and

            • NPCC – No Packet Check-In Completed.

          • Teachers will do only one weekly capture of a student’s “participation and progress” in TAC;

          • Teachers will publish the weekly assignments;

          • Weekly Comment Pull Down Suggestions

            • Direct contact attempted; no response

            • Direct contact made

            • Supplementary resource(s) shared

            • Reteaching guidance provided

            • Teachers may add a comment for the work done that week as needed

            • If an NP or NPCC is recorded for the week for any student, the teacher must enter a “score comment”

          • Click here for guiding documents with screenshots for further explanation.

          Calendar Updates

          • June 2, Primary Election Day, is a scheduled school day.

          • June 12 is the final day for Pre-K/HeadStart

          • June 18 is the last day for students.

          • June 22 - Last Duty for Staff: Due to the outstanding balance of contractual duty days, there will be required online professional development assigned, as well as appropriate professional responsibilities to plan for the upcoming school year.

          Meals Services - SMCPS

          SMCPS meal preparation and distribution sites have been approved to reopen for full-service food preparation and distribution. St. Mary’s County Public Schools will resume no-contact, drive-up lunch service Thursday, June 4, 2020, and continue service through June 18, 2020, from 11:30 a.m. to 12:30 p.m. daily.


          Meals will be provided at:

          • Leonardtown Elementary School
          • Greenview Knolls Elementary School
          • Margaret Brent Middle School
          • Lexington Park Elementary School


          Meals will be offered to all children 18 years and younger free of charge. Parents and children can drive up to these locations and receive meals that they can take home during current school closures. For questions regarding the lunch service program, please email foodservice@smcps.org.


          The Department of Social Services has launched a local Food Hotline for residents needing assistance with food supply and can be accessed by calling 240-895-7000.


          For additional community resources, please visit the St. Mary’s County Government Community Resource map.


          For more information visit our website.

          ADMINISTRATIVE UPDATES


          Safe Return to Work - Video Message from Dr. Smith


          Throughout the last three months, our staff have diligently worked to support our students, families, and each other in providing instruction and educational services. As the Governor announced on Wednesday, June 3, Maryland is moving into Stage 2 of the Road to Recovery plan. As such, St. Mary’s County Public Schools will begin its transition to safely return our staff to the worksite.


          On Friday, Dr. Smith shared a letter includes attachments that provide guidance to staff for the safe return to work. Additionally, guidance for telework options is also provided. This guidance, along with other support materials, is available on the Safe Return Playbook - a website dedicated to providing ongoing updates and responses to frequently asked questions.

          As part of the messaging shared on Friday, information was referenced about the remaining calendar days for 10-month staff. This letter provides details about the remaining contractual days for teachers and 10-month staff, which will be completed through a combination of online trainings, professional development modules, and professional responsibilities.


          Staff Letters from the Superintendent

          Human Resources and Finance Updates

          As employees are working remotely, those who have accumulated Acquired Hours can use that leave since no substitute is required during this time.


          The Maryland Teacher's contract has two dates identified for certificated staff to submit their resignation. Non-tenured certificated staff were to have submitted a letter of resignation no later than May 1, 2020. Tenured certificated staff must submit a letter of resignation no later than July 15, 2020. These dates are in full effect and have not been extended or excused by the State of Maryland.


          SMCPS is hiring! If you are looking to join our team or know someone who is, please check out our Employment Opportunities page on the SMCPS website.


          Check out our Recruitment Calendar for updates on our online recruiting.

          instructional opportunities


          Book Study Coming Soon in PMPD!

          • Facilitators Adrianne Dillahunt and Renae Redmond would like to read and discuss with you topics brought about in the text, “So You Want to Talk About Race” by Ijeoma Oluo.
          • “In So You Want to Talk About Race, Ijeoma Oluo guides readers of all races through subjects ranging from intersectionality and affirmative action to "model minorities" in an attempt to make the seemingly impossible possible: honest conversations about race and racism, and how they infect almost every aspect of American life.” (Amazon description.
          • Meetings will be planned through Zoom weekly.
          • Additional time will be spent outside of meeting time for reading, creating materials to discuss and share by chapter, writing, and submitting a book study reflection.
          • All participants will be expected to lead the discussion on a chapter or group of chapters throughout the book study.
          • Any questions please reach out to Adrianne Dillihunt (amdillahunt@smcps.org) or Renae Redmond (rlredmond@smcps.org)


          MSDE FAMEous Wednesday Workshops
          • The MSDE Office of Instructional Assessment and Professional Learning is pleased to announce a collaborative opportunity between the Maryland FAME (Formative Assessment for Maryland Educators) Initiative and the Michigan FAME Project.
          • Maryland educators are invited to connect with other educators around the state and coaches from the Michigan FAME Project who are navigating the transition to online learning.
          • Participants will sharpen their skills for using the formative assessment process to improve student learning in a virtual environment.
          • FAMEous Wednesday Workshops will take place virtually on July 8, 15, 22, and 29 from 1:00-2:30 pm.
          • For more information visit the website for additional information and to register at https://mac.memberclicks.net/fameous#/.


          MSDE Summer Online Professional Learning Courses

          Instructional Updates

          Information about supporting online instruction is posted to our Online Learning Playbook site for staff. Updates and additional information is posted here as new information becomes available.


          Teacher Access Center (TAC) Helpful Documents: – Need assistance creating student lists with contact info or emailing students/guardians? See TAC Resources on the Department of Assessment and Accountability’s Google Site found here. There is also a link that can be accessed from your TAC account by going to the Tools dropdown on the upper right (see the News Item posted in TAC). Videos are also being created. Need other documents or videos created, please contact DAA.

          IT Updates

          For those using the Zoom client desktop app, Zoom is pushing out an update to Zoom 5.0.
          • After May 30, 2020, all Zoom clients on older versions will receive a forced upgrade when trying to join meetings as GCM Encryption will be fully enabled across the Zoom platform.
          • Click here for more information on the changes and how to update your Zoom application or download now.


          ZOOM Use - SMCPS Staff

          To access your SMCPS account:

          • Go to https://smcps.zoom.us/signin

          • Scroll down and login with Google

          • Select your SMCPS Google account to login

          • You can also open the Zoom App if it is already installed on your computer (this will happen when you join your first meeting, or if you’ve already been on a Zoom call via your computer).

          • Zoom Video Tutorials
          • Zoom Knowledge Base



          If you're having trouble logging into any of the following applications/services, eSchool, TAC, Gmail, Moodle, or Destiny, ITS has developed a Password Recovery web application that will let you reset your password.


          The Password Recovery app is also linked on the Staff page of the website under Technology Resources.

          • The app requires you to enter your username, employee number, and birth date, and then you must click "Verify Identity."
          • After verifying this information, the app will prompt you for a new password, which you must type in two separate boxes to verify they match.
          • Finally, click the "Change Password" button to change/reset your password.


          If successful, you will get an on-screen message, and an email indicating your password was changed, otherwise please use a more complex password and try again.


          If you are using an SMCPS assigned laptop and using your account to log into it, please note that you will have to continue using the old password to log into the computer, and then the new password will be used for all of the above-listed services.


          The only way to update your computer password is to take your laptop to an SMCPS location with WiFi, restart your laptop, and log into the computer with your new password.

          Supporting Services Update

          With the constant news updates to the COVID-19 pandemic, we are also seeing a rise in phishing attempts using this phenomenon as an attack vector. Please be wary of unsolicited emails received, and do not open links or attachments provided. Phishing scams rely on urgency and emotion to bypass caution and deliver malicious content.


          To remain vigilant at this time SMCPS recommends the following precautions:

          • Avoid clicking links and attachments of unsolicited emails
          • Do not provide personal or account information to unknown sources
          • Be cautious of emails insisting on immediate actions
          • Use trusted sites to remain up-to-date on COVID-19

          Newsletters to Read and Share

          A Message from your Math/ELA Supervisors

          Please click here to access the full message for June 8th


          Elementary Online Learning...Our Continued Plan


          Ideas for Elementary Enrichment


          Elementary Teacher Digital Resource Data Access


          ELA/Math News


          • Imagine Learning will be available to students until August 15th.

          • As you receive information about student materials collection and pick up, please consider sending home all Bridges and Journeys consumables.


          There is also a shared folder on the Elementary Education Resources COVID 19 Resources Page with ideas shared by other teachers.


          Please click here to access the full message for June 1st

          Please click here to access the full message for May 26th

          Please click here to access the full message for May 18th

          Please click here to access the full message for May 11th
          Please click here to access the message for May 4th

            Please click here to access the message for April 27th

            Please click here to access the message for April 19th



            Most recent Kindergarten Memo



            Most recent Math Memo

            • March 2, 2020. This edition contains important information about MCAP Evidence Statements, Modeling, as well as a Modeling Checklist for Students.


            Bridges Updates and Supports:


            Most recent English Language Arts Newsletter

            • Please click here to access The Reading Corner (December 2, 2019 Edition). Please take the time to review the information as there is important information staff need to be aware of regarding upcoming standards and instructional notes for each grade level.


            Most recent Health and Physical Education Update



            Most recent Special Education Newsletter: The PIER

            • Please click here for the Aril 17, 2020 Issue. This newsletter edition contains information about the Continuous Learning Opportunities for Special Education Students and Staff


            Most recent Elementary Science Newsletter


            Science Supports and Resources

            • Click here to access RES' MISA Evidence Statement Analysis with links to STEM Gauge Items for Grades 3rd through 5th.


            Most recent Gifted and Talented Newsletter



            Most recent Library Media Newsletter



            Most recent Fine Arts Newsletter


            Most recent ESOL Newsletter


            Most recent Educational Equity Newsletter


            Department of Assessment and Accountability (DAA)

            SMCPS Sites and Quick Links

            SMCPS The Signal Site - June 8, 2020
            This issue includes information about the Safe Return to Work, Class of 2020 commencement, instructional opportunities, and more!

            Ongoing Communication - Updates are posted online:


            Ongoing Support:

            • EAP Support is available. Additional information may be found here.
            • Carefirst provides additional benefits for the Coronavirus. Additional information may be found here.

            Professional Development & Continuing Education Opportunities

            Continuing Education Opportunities

            • Hood College is pleased to offer Explorations in Secondary School Math this summer as a fully online course July 6-August 5. MATH 504/Lecture/01 - Explorations in Secondary School Math/ Credits 3.00. This course bridges the gap between the mathematics studied in college and that taught in middle and high school, in order to help teachers facilitate mathematical understanding in their students. Topics are drawn from many areas of mathematics, including algebra, geometry, number theory and trigonometry. The course is based on student exploration and problem-solving, on multiple approaches to problems, and the use of technology. Fully Online. July 6 - August 5. Tuition is $490 per credit x 3 + $125 fee = $1595 Register as a non-degree seeking student by following the directions found here: https://www.hood.edu/graduate/academics/graduate-course-registration. Please direct questions about registration to hoodgrad@hood.edu

            • Phoenix University is offering a number of Continuing professional learning opportunities. To inquire about coursework and start the registration process, including a 10% reduction in tuition, email (nicole.berkebile@phoenix.edu).

            • Walden University is offering professional development resources, including: Discounted individual course offerings designed to meet certification and continuing education needs and a webinar on mindfulness for educators – Designed for participants to walk away with a toolkit for cultivating mindfulness in your classrooms, virtually, and at home


            Registration is open for additional courses:

            • Please log into the system for available courses


            Register online: https://smcps.truenorthlogic.com
            UserName: beginning of SMCPS login (without @smcps.org)
            Password: normal SMCPS password

            happy birthday wishes!!!!!

            Stay tuned for upcoming birthdays!

            Staff Member of the Week!

            Each week a staff member will be randomly chosen to be recognized as the special staff member for that week.


            We will announce the staff member on morning announcements and post information about that person in the hallway for all to see.


            We also will be playing 2 truths and a myth. These will be posted on the display to give staff and students a chance to try and figure out what a staff member's myth may be. It will be revealed at the end of the week.

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            Kathleen Cendana

            Week of June 8th



            Two Truths and a Myth:

            I have assisted in the rehabilitation of a manatee I am the proud owner of two velvet hippos I was born in Maryland


            Myth: Stay tuned!!!

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            Sharon Dobis

            Week of June 8th



            Two Truths and a Myth:

            I was born during a hurricane I don’t enjoy spicy foods I like puppies


            Myth: Stay tuned!!!

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            Jennifer Knight

            Week of June 8th



            Two Truths and a Myth:

            I didn't see snow until I was 30

            I have driven across the country and back

            I lived through 3 major hurricanes in 6 weeks in Orlando, FL


            Myth: Stay tuned!!!

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            Heather Orr

            Week of June 1st


            Two Truths and a Myth:

            I love swimming

            I have lived in three different countries and 2 continents

            I was born in Virginia


            Myth: I was born in Virginia

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            Betsy Gay

            Week of May 25th


            Two Truths and a Myth:

            I have run 10 K race

            I coached softball and basketball.

            I caught a 150 lb. halibut fish in Alaska.


            Myth: I have run 10 K race

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            Nathan Earley

            Week of May 18th


            Two Truths and a Myth:

            I can play every instrument in my classroom (some better than others).

            I am a great athlete.

            I drink coffee every single day.


            Myth: I am a great athlete.

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            Connie Reynolds

            Week of May 11th


            Myth: I was born in Tennessee.

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            Marisa Steiger

            Week of May 4th


            Myth: I think olives are super gross!

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            Alison Sayers

            Week of April 27th


            Myth: I have been to all 50 states.

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            Jess Deeney

            Week of April 20th


            Myth: I was born in Montana.

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            Stacey Fisher

            Week of April 13th


            Myth: Broccoli is my favorite vegetable.

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            Lynsey Rye

            Week of March 30th


            Myth: I love chocolate.

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            Nathan Earley

            Week of March 9th


            Myth: I am a great athlete.

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            Brooke Vanderwest

            Week of March 2nd


            Myth: I drink coffee everyday.

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            Jennifer Pierce

            Week of February 24th


            Myth: I love seafood.

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            Andrea Robbins

            Week of February 17th


            Myth: I make my bed every morning.

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            Maggie Koutnik

            Week of February 10th


            Myth: I have lived in 6 different states.

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            Lisa Deputy-Randolph

            Week of February 3rd


            Myth: I don't like ice cream

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            CJ Crosby

            Week of January 27th


            Myth: I have 3 cats

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            Lisa Anderson

            Week of January 20th


            Myth: I love running.

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            Amanda Erdman

            Week of January 13th


            Myth: I collect comic books.

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            Chris Meyer

            Week of January 6th


            Myth: I like bananas.

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            Susan McDaniel

            Week of December 16th & 30th


            Myth: I love horror movies.

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            Penny Dennis

            Week of December 9th

            Myth: I have jumped out of an airplane (with a parachute, of course).

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            Karen Simmons

            Week of November 25th and December 1st

            Myth: I know how to knit

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            Lauren Shively

            Week of November 18th

            Myth: I think olives are super gross!

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            Jessie Sohn

            Week of November 11th

            Myth: I have tasted crocodile before!

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            Terri Cox

            Week of November 4th

            Myth: Two of my children were born in Virginia and two born in Maryland

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            Heath McCracken

            Week of October 28th

            Myth: I was born in Canada, and my parents moved to the U.S. in 1993.

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            Jane Miller

            Week of October 21st

            Myth: I have two kids

            Previous Rocket Weekly for Staff Links: