Where do ghosts go on holidays?

~The Boohamas.

Where do baby ghosts go during the day?

~To day-scare!

It has come to our attention that there is an “AI meeting assistant” product that, on your behalf and under your name, automatically “joins meetings, records audio, writes notes, captures slides, generates summaries, and answers questions” while in a Zoom meeting. If you are using this product, we are requesting that you not utilize it for ESC meetings. If an ESC team member notices that the product is being used, you will be removed from the virtual meeting.

DID YOU KNOW?

Tailor-made days can be used to help support your Federal Programs Department

by providing training in the following areas:

• Title I, Part A
• Collaborative Comprehensive Needs Assessment (CCNA)
• District Improvement Plan (DIP)
• Campus Improvement Plan (CIP)
• Parent and Family Engagement (PFE plans)
• Title II, Part A
• Private Nonprofit (PNP)

• McKinney Vento
• Title III, Part A - ESL/Bilingual
• Career and Technical Education (CTE)
• Counseling Services

FOR MORE INFORMATION PLEASE CONTACT US.

The online system for LEAs to complete this reporting requirement opened on Tuesday, September 3, 2024, at 1:00 p.m. CST. TEA will release the Year Five Annual Performance Report in two phases:

• Phase I: Programmatic Reports (CROSSACT and SCHOOLS)
• Phase I Launched on September 3, 2024, and will close on January 15, 2025.

• Phase II: Fiscal Reports (ESSER I, ESSER II, ESSER III)
• Phase II will launch on November 1, 2024, and close on March 15, 2025.

The timeline for Year Five ESSER Annual Performance Reporting is as follows (and is subject to change):

• 9/3/2024: TEA (Texas Education Agency) launches Year Five Phase I ESSER Annual Performance Reporting Tool in SmartSheet via USDE ESSER Reporting WorkApp.
• 11/1/2024: TEA (Texas Education Agency) launches Year Five Phase II ESSER Annual Performance Reporting Tool in SmartSheet via USDE ESSER Reporting WorkApp.
• 1/15/2025: Phase I data collection tool closes for LEA (Local Education Agency) submission.
• 3/15/2025: Phase II data collection tool closes for LEA (Local Education Agency) submission.

01/02/2025 - ESSER Final Expenditure Report/Revised Final Report due

02/28/2025 - End of ESSER II Liquidation Extension Period for approved LEAs

02/28/2026 - Anticipated End of ESSER III Liquidation Extension Period for approved LEAs

The 2024-2025 Title V, Part B Rural and Low-Income School Program Grant Application is now available in eGrants. Allocations for eligible applicants of the 2024-2025 Title V, Part B Rural and Low-Income School Program Grant are available and can be viewed on the Entitlements page.

Visit the TEA Grant Opportunities page for detailed information about this grant program. Search for 2024-2025 Title V, Part B Rural and Low-Income School Program Grant Application. Additional information on how to apply for a grant is available on the Applying for a Grant page.

Applicant Designation and Certification (ADC) Form

The ADC form must be submitted before the grant application is available in eGrants. To access the ADC, log into TEAL and select eGrants as the application. Once in eGrants, click on Grants on the menu bar, then select Apply for Eligible Grants.

Application Due Date: Eligible Applicants apply through the eGrants system by 5:00 p.m. Central Time, November 15, 2024.

Contact Information

For program information, contact the Federal Program Compliance Division at ESSASupport@tea.texas.gov.

For additional information on the ADC or grant application, contact your assigned negotiator listed on the Grants Administration Contacts page.

The review of the 2024-2025 SC5000-Title I, Part A Campus selection schedule for potential areas of noncompliance will take place in October. LEAs with potential areas of noncompliance will be notified of such issues via an auto-generated email from the FPC WorkApp system in mid-November 2024.

Local educational agencies (LEAs) who receive Title I, Part A funds on the 2024–2025 ESSA Consolidated Federal Grant Application (Federal) that TEA will conduct an “Office Hour” session to support LEAs who received Title I, Part A funds and are required to submit the Comparability Assurance Document (CAD) and the Comparability Computation Form (CCF). During the course of the session, we will be available for LEAs to ask questions.

Each year, LEAs that receive Title I, Part A funding are required to document their compliance with the Title I, Part A Comparability of Services requirement under the Every Student Succeeds Act (ESSA). All LEAs that receive Title I, Part A funding must complete and submit to TEA the CAD survey. LEAs that do not meet one of the defined exemption criteria must also complete and submit to TEA the CCF. The CAD is available for completion and submission electronically through an online survey.

The CCF, along with instructions for completing/submitting that form and the instructions for completing/submitting the CAD survey, are available on the Title I, Part A Comparability of Services page of the TEA website and through the Grants and Federal Fiscal Compliance Reports and Data Collections (GFFC Reports) secure application, accessible through TEAL.

The deadline for submitting the CAD, and CCF if applicable, is November 15, 2024.

If you have questions about this process, please register for the Title I, Part A – Comparability Requirement, Office Hours Session on October 15, 2024, from 2:00–3:00 p.m.

Utilize the following link to register: Meeting Registration - Zoom

For Further Information

For information on the comparability of services requirement and detailed instructions on how to complete the CAD and CCF, refer to the resources posted on the Title I, Part A Comparability of Services page.

If you have any further questions, please email the Federal Fiscal Compliance and Reporting Division at compliance@tea.texas.gov.

The PFE Statewide Initiative is excited to announce the 2024 Parent and Family Engagement Regional Cluster Meetings! This is a valuable professional development opportunity focused on helping educators build stronger partnerships with parents and families.

Event Highlights:

• Learn how to create a positive school culture through effective communication and great customer service.
• Explore strategies for integrating family engagement into MTSS frameworks and addressing discipline issues proactively.
• Ideal for teachers, parent liaisons, and administrators to enhance communication skills and strengthen family partnerships.
• Opportunity for administrators to get training to take back to their buildings to meet federal requirements!
• Every attendee will receive a FREE Steve Constantino book!

Event Details:
When: Dates vary by region (see flyer or website)
Where: Various ESC locations (see flyer or website)
More Information: Visit the PFE website or refer to the attached flyer.

We look forward to seeing you at the Regional Cluster Meetings! Click here to register or find more information!

A resource produced by The National Technical Assistance Center for the Education of Neglected or Delinquent Children and Youth. The Reporting Tool: Calculating Average Number of Days Served provides guidance and examples of how to report data requested by the U.S. Department of Education. We hope this tool will aid in filling out the PR2000 due in 9/30/24.

Title I, Part A (TIA)

Implement: Implement TIA activities for LEA campuses and eligible PNP students, as approved in Application.

Monitor/Reporting:Periodically monitor campus program implementation timeline (i.e., coordination, parental involvement, and professional development activities).

• For participating PNPs: Monitor the use of TIA supplies, materials, and equipment to ensure that their use is secular, neutral, and non-ideological and that they are used for TIA programs, activities, and services only,
• Random Validation process, for applicable program requirements.
  

Title I, Part C (TIC)

ACTION REQUIRED: 2023-2024 ESSA Consolidated Compliance Report Data

Districts in ESC18s Migrant SSA Only:

In order to assist us in completing the ESSA Compliance Report (PR1200). If you would, please send me the following information, no later than September 20th.

• PR1200: Title I, Part C - Ed of Migratory Students
• Part 1: B. Program Activities and Expenditures
• Other Funds
• If any of the activities listed have been provided by your district, please write in the 'other fund' amount that the district used for that activity. Zero is an acceptable answer.
• #5 through #13 and #19 through #22 (see attached PR1200)
  

If you have any questions, please do not hesitate to contact me.

(432) 567-3205 abalderrama@esc18.net

Plan: Identification and Recruitment planning for strategic use of recruiter’s time.

Implement: Conduct MEP activities approved in Consolidated Federal Grant Application; ensure alignment to ESSA Consolidated Application.

• Ensure coding of migratory students in PEIMS is correct.
• Run PFS report and submit it to ESC.
• Run Migrant P2s turning P3 report for Residency Verification
• Enroll Children with new COEs into TX-NGS
• Identify and recruit eligible migratory children in school and in the community year-round
• Provide updated list of migratory students with newly identified students to cafeteria manager.
• Respond to MISX move notifications within timelines.
• First Contact: Contact currently eligible families to determine if a new move has occurred.
• Complete PFS Action Plan
• Annual Training for ID&R and TX-NGS (And ensure all designated staff receive training for the current year from ESC)
• Complete Annual ID&R Online Course

Evaluation: Assessment of the MEP’s effectiveness/program evaluation (Best Practice-quarterly)

Title I, Part D (TID, sub 2)

Plan: Use previous year performance data to plan for current year

• Program is considered with the DIP as appropriate as a reaction to needs identified.

Implement: LEA reviews TID Provisions and Assurances for program implementation fidelity

• Identify items that need to be addressed for next year.

Monitor/Reporting:Monitor Facilities as appropriate and by LEA’s schedule (documentation is kept locally)

• Report on any new facilities as appropriate.
• Annual Student Count Tool is made available
  
• Participates in the Random Validation Process
  

Evaluate: Program outcomes and deliverables

• Review last year’s program outcomes and prepare for current year implementation.

The FPC 2024-2025 PNP Affirmations Smartsheet WorkApp is now open and available for PNP Affirmation submissions. PNP Affirmations are due by September 30, 2024.

Title II, Part A (TIIA)

Plan: Planning for Meaningful Consultation, Coordination of Professional Development.

Implement: Work on the DIP description for TIIA activities and their alignment with challenging State Academic Standards and

• TIIA Meaningful Consultation
• TIIA PNP participation

Monitor/Reporting: Retain documentation that can be used to establish compliance.

• Random Validation process for applicable program requirements

Evaluate: Meaningful Consultation.

PNP

Plan: Consult with Private School Officials on equitable services being provided for current year.

Implement: Ongoing consultation with PNP school officials to ensure services are being implemented for applicable program(s).

Monitor: LEA Manager: consult with private school officials to review budgets for equitable services, program specifics, and timelines/deadlines.

• LEA program instructor/ third party contractor:
• continues instruction
• submits student reports/ attendance following LEA procedures
• LEA program instructor/ third party contractor: maintains documentation of ongoing consultation regarding schedules/student progress with private school staff

Evaluate: Consult with participating private school officials on Title program equitable services, implementation and effectiveness.

🍁October 1, 2024

Session# 562436

Title I Schoolwide Elements: CNAs, CIPs, and Evaluation of Effectiveness

🍁October 8, 2024

Session# 562433

Private Nonprofit: Providing Equitable Services

🍁October 23, 2024

Session# 562444

Title II Program Requirements and Use of Funds

Responses on LEAs Compliance Report is what drives the Validation Process

Emails go to LEAs who were randomly selected for Title III validation based on their ESSA Compliance Report submission.

The LEA Title III program lead will follow directions provided in the email to schedule a virtual meeting with the TEA.

Note: LEAs will not be asked to submit any documentation as a part of their initial notification

.

Educators can now search frequently asked questions all in one location to find the most up to date state and federal guidance.

The newly enhanced Title III Engagement site now offers topics and innovative activity suggestions with exemplars as well as training opportunities and resources such as parent surveys and the Title III Engagement Planning Tool.

Visit the Title III website with updated information on:

• Engagement Guidance
• NEW Training & Activity Resources
• Additional Planning Support

Report Guidance - ESSA Consolidated Compliance Reports Resources &

TEA Unsafe School Choice Option Guidance Handbook

TEA released information from the Department of Grant Compliance and Administration regarding the upcoming Title IV, Part A, LEA Special Data Collection for Public Reporting. This report OPENED on October 1, 2023, in the TEA WorkApp. Please use the link to access the TEA News Bulletin.

If you have any questions or concerns regarding this required reporting, please don't hesitate to contact me and/or Ray Vasquez (ray.vasquez@esc18.net).

Title IV, Part A (TIVA)

Plan: Consult with required stakeholders and gather input/feedback on the TIVA program and activities being supported with funds.

• Consult with private school officials on the TIVA program needs, objectives, intended outcomes, implementation, and effectiveness of equitable services provided.

Implement: Consult with required stakeholders and gather input/feedback on the TIVA program and activities being supported with funds.

• Set and prepare data collection/documentation for the TIVA program objectives, intended outcomes, and evaluation for effectiveness data for activities to be implemented the upcoming year.

Monitor/Reporting: Consult with participating private school officials on TIVA program implementation and effectiveness of equitable services provided..

• For participating PNP’s monitor the use of TIVA program supplies, materials, and equipment to ensure use is secular, neutral, and non-ideological.
• Report 2 TIVA Objectives and Outcomes in FPC TIVA WorkApp
• Report in FPC TIVA WorkApp - Initial Progress for 2 objectives and outcomes submitted March 2023
  

Evaluate:Review and evaluate program objectives, intended outcomes, and evaluation for effectiveness data for the activities funded with TIVA

• Compliance Report due Random Validation process, for applicable program requirements
  
• Evaluate and share results with stakeholders - initial progress for objectives and outcomes
• Report LEA initial progress toward meeting outcomes in FPC WorkApp
  

• August 30, 2024 | Initial Intruder Detection Audit (IDA) District Verifications & Setup Due
• September 13, 2024 | School Safety Formula Grant Reporting Due
• August 30, 2024 | SY2023-2024 Bus Collision Reporting (Deadline extended)
• September 13, 2024 | SAFE Grant - Cycle 1 Reporting Due (if applicable)
  
• September 13, 2024 | SAFE Grant - Cycle 2 Reporting Due
  
• September 1, 2024 | All public school districts and charter schools MUST be in compliance with Minimum School Safety Standards.
• October 23, 2024 | Deadline Extended! Multi-Hazard EOP Basic Plan and Cybersecurity Annex submission deadline to TxSSC for all LEAs and open-enrollment charter schools. Connect with your TxSSC Regional EOP Specialist for more information.
• June 2, 2025 | Last Day to Amend SAFE Grant (Cycle 2 )
  
• August 31, 2025 | Grant End Date SAFE Grant (Cycle 2)
• Distribute Safe Firearm Storage Resource letter to parents/guardians.
• Establish SSSP Team and conduct training before first day of school.
  
• Schedule fall Safety and Security Committee meeting. (SSSC Committee Guidelines)
  
• Office of School Safety Regional Contact Information
  

• Make data-based decisions to improve school climate
• Coordinate with other teams that serve the campus to align MTSS processes
• Ensure that team members have completed behavioral threat assessment training
• Determine the training for staff and students on identifying and reporting concerning behaviors
• Review SSSP data from previous years to improve school safety
• Support the School Safety and Security Committee with planning and implementation of the campus multihazard emergency operation plan and safety training for school staff
• Resources: Safe and Supportive Schools (PDF Excel Spreadsheet)
• Questions: Email safeandsupportiveschoolprogram@tea.texas.gov

School Safety Dashboard Release: Sentinel will serve as the data reporting mechanism and repository for all safety and security-related data submitted by school district, open-enrollment charter school, campuses and other entities to TEA. This dashboard will be similar to last year's Intruder Detection Audit (IDA) Dashboard but all-encompassing for school safety. Login credentials are the same as what you used for the IDA Dashboard. Learn more

(Sentinel Update, June 27, 2024)

⭐NEXT STEPS⭐

1. Superintendent add district designee(s) to Sentinel platform.
2. District designees participate in TEA webinars (August 14th, 1:00-2:00 PM | Zoom).
3. District designee uploads district calendar into Sentinel (professional development days, school closures, early release days, etc). Requires manual upload, not PDF or file version.

• Four Primary Components of Sentinel
• Statewide Programs - school safety initiatives required by state statute and under the purview of TEA’s Office of School Safety and Security which include:
• Intruder Detection Audits,
  
• Behavioral Threat Assessments,
• District Vulnerability Assessments, and
• Emergency Management;
• Data Integration - connecting data from multiple sources across an organization to provide a complete, accurate and current dataset for data analysis and other applications and business processes;
  
• Tools and Resources - elements or components of the systems that the user can interact with or use to gain a better understanding of their work; and
  
• System Supports - elements and processes designed to facilitate the functioning, optimization and automation of the system.
• All BTA reports must be loaded into Sentinel.
  
• Districts are encouraged to review the District Vulnerability Assessment (DVA) rubric to determine how districts will be evaluated on school safety and mental health training, policies, and procedures.

For questions, information, or guidance related to this TAA, please contact the Office of School Safety and Security at SafeSchools@TEA.Texas.gov.

• AskTED Reminder: 2024-2025 AskTED update with new district/campus personnel for district programs, such as Business Manager, Counselor, Homeless Liaison, etc.
• The TEA Office of School Safety and Security will now be responsible for the Safe & Supportive School Program (SSSP) data collection due in June each year (data previously submitted to TxSSC). The TEA contact is Casey Stump, School Safety Data Analyst (casey.stump@tea.texas.gov).
• The TEA is committed to supporting LEAs in their efforts to improve the safety and security of school facilities. This TAA provides information related to the technology vendor directory referenced in TEC, Section §48.115.
  
• Texas has amended its education rules to require high schools to record student completion of Automated External Defibrillator (AED) training on official transcripts. This change goes into effect on August 1, 2024. Previously, only Cardiopulmonary Resuscitation (CPR) training was required to be documented. Adopted Amendment to 19 TAC Chapter 74, Curriculum Requirements, Subchapter A, Required Curriculum, §74.5, Academic Achievement Record (Transcript)

• Texas has updated its education requirements to include AED (automated external defibrillator) training in addition to CPR for all students in grades 7-12. This change is effective August 1, 2024. Adopted Amendment to 19 TAC Chapter 74, Curriculum Requirements, Subchapter C, Other Provisions, §74.38, Requirements for Instruction in Cardiopulmonary Resuscitation (CPR)
  

• Texas has updated its school safety regulations. The new rules, which go into effect on August 11, 2024, are based on recent state legislation (Senate Bill 838 and House Bill 3) and aim to improve security in public schools. Adopted Amendment to 19 TAC Chapter 61, School Districts, Subchapter CC, Commissioner's Rules Concerning School Facilities, §61.1031, School Safety Requirements

• House Bill 1525, passed in 2021, temporarily required schools to get written parental consent before providing human sexuality instruction to students. This requirement expired on August 1, 2024. However, even without this specific mandate, schools still have the authority to require parental consent for such instruction under existing Texas law. Also, before a student may receive any instruction related to the prevention of child abuse, family violence, dating violence, and sex trafficking a district must obtain written consent from the student’s parent. TAA: Updated Guidance on Parental Opt-In Requirement

• Adopted Amendment to 19 TAC Chapter 61, Commissioner’s Rules Concerning School Facilities | Effective Date: August 11, 2024 | Changes since published as proposed

The Texas Education for Homeless Children and Youth (TEHCY) Program provides direction and leadership on the implementation of state and federal guidance regarding program services for McKinney-Vento eligible students. All Texas public schools, charter schools, and education services centers, collectively known as local education agencies (LEAs), must follow federal rules concerning the education of homeless students. These requirements are detailed in the McKinney-Vento Act.

Students who are experiencing homelessness are to be enrolled immediately. Districts cannot require students experiencing homelessness to provide proof of residency, immunizations, birth certificates guardianship documents, or any other sort of required paperwork before enrolling. Requiring missing paperwork or any other delay to enrollment is a violation of the McKinney-Vento Act.

Students experiencing homelessness who are not on a Title-I campus are eligible to receive Title-I services. These services are provided at the discretion of the LEA through existing Title-I programs or through the use of Title-I, Part A set-aside funds for students who are not on Title-I campuses. Students on Title-I campuses may receive additional supplemental services to the services being provided on their campus through the Title-I, Part A set-asides as well. Services may include personal school supplies, items of clothing that are necessary to meet a school’s dress requirement, immunizations, supplemental counseling services, tutoring, costs associated with credit recovery, or other similar activities to address a child’s opportunity for school success.

Additional guidance related to disciplinary actions for students experiencing homelessness is available in a recently released TEHCY Discipline One-Pager.

Register Now!

October 23, 2024

Session #562381

McKinney-Vento: Identification Indicators

This session will provide participants with terminology, proper identifiers, and PEIMS indicators regarding homeless students.

November 12, 2024

Session #562383

McKinney-Vento Homeless: School of Origin Transportation

This session will provide an in depth look at School of Origin Transportation to give participants a better understanding of the term 'School of Origin'. Ways to provide transportation support services will also be shared, along with resources,

February 11, 2025

Session #562384

McKinney-Vento: Identification Indicators

This session will provide participants with terminology, proper identifiers, and PEIMS indicators regarding homeless students.

April 16, 2025

Session #562385

McKinney-Vento: Developing a Data Driven Student Success Plan that includes Parent and Family Engagement

This session will provide participants with recommendations on how to design and implement a data driven student success plan.

May 5, 2025

Session #562386

McKinney-Vento: End of Year Review

This session will provide participants the opportunity to evaluate their McKinney-Vento program and build upon their strengths, needs, and improvements.

Highly Mobile and At-Risk Student Program Division Upcoming Webinars:

(Registration is Now Open!)

• Register for 2024-25 Quarterly Webinar #1 | Thursday, September 19, 2024
• Register for 2024-25 Quarterly Webinar #2 | Thursday, November 14, 2024
• Register for 2024-25 Quarterly Webinar #3 | Thursday, February 13, 2025
• Register for 2024-25 Quarterly Webinar #4 | Thursday, May 1, 2025

Refreshed programs of study will be implemented beginning with the 2024-2025 school year. Changes to programs of study are additive and should not negatively impact students who have already started a program of study. Additional information is available on the programs of study webpage

On December 12, 2023, the Texas Workforce Commission’s three-member commission adopted the Industry-Based Certification (IBC) Advisory Council’s Inventory of Industry-Recognized Credentials to comply with Texas Labor Code Chapter 312. The chapter directs the Texas Workforce Commission (TWC) to provide a copy of the Industry-Recognized Credential Inventory to each school district and public institution of higher education that offers a career and technical education (CTE) program to public high school students. The IBC Advisory Council Inventory of Industry-Recognized Credential may be found at Tri-Agency Workforce Initiative.

While the TWC’s list of industry-recognized credentials may be used to provide additional opportunities to meet the educational and career goals of students, only the Texas Education Agency’s Industry-Based Certification List for Public School Accountability with aligned certifying entities may be entered into Texas Student Data System (TSDS) Public Education Information Management System (PEIMS) and count toward the College, Career, and Military Readiness (CCMR) calculations for accountability and for reimbursement requests. In the future, all certifications included on TWC’s inventory will be evaluated against criteria in 19 TAC §74.1003 for possible inclusion on the TEA’s list for public school accountability.