Welcome to the vibrant month of May - Department of Student Services!
As we transition into this new month, we're filled with excitement and anticipation for the opportunities it holds. May is not just a time of blooming flowers and warmer weather; it's a time for continued growth, exploration, and embracing new beginnings.
Here in the Department of Student Services, our mission remains clear: to support and serve our students, schools and families of LCPS. Whether we’re assisting students with navigating course selections, providing resource assistance to families, or simply lending listening ear, our dedicated team is here to provide the resources, support, and encouragement necessary for LCPS to thrive as we finish out the 2023-2024 school year.
As we move forward together, as a united DSS Team, let's cultivate a culture of collaboration, inclusivity, and resilience. Let's seize the opportunities that May brings to expand our horizons, pursue our passions, and make meaningful connections within our DSS community.
Remember, the collective success of LCPS is our priority, and we're committed as a DSS Team to empowering LCPS every step of the way. So, as we embrace the possibilities of this new month, know that the Department of Student Services is here to champion a strong finish to the school year.
Here's to a May filled with endless possibilities and remarkable achievements!
Warm regards,
Tedra
Educator Communication Partner Champions at Countryside Elementary School
In October of 2023, in recognition and celebration of Augmentative/Alternative Communication Month, learners at Countryside Elementary School engaged in an experience where they explored augmentative/alternative communication. In a continuation of their commitment to helping all students learn language, the entire staff of Countryside Elementary were introduced to the fundamental tenets of Augmentative and Alternative Communication (AAC) by a team comprising their Speech-Language Pathologist, a 1st grade general education teacher, a Cross-Categorical teacher, and their Specialized Instructional Facilitator - Assistive Technology. The workshop focused on employing AAC as a support tool, defining effective communication partnership, and ensuring equitable and inclusive instruction for all students.
Feedback from the session was overwhelmingly positive, with numerous staff members expressing increased engagement and appreciation for the insights shared. This initiative marks a significant stride towards inclusivity and is part of Countryside Elementary's ongoing efforts to integrate effective, innovative educational practices that cater to diverse learning needs. If you're interested in leading a similar event, reach out to the Specialized Instructional Facilitator - Assistive Technology who works at your school!
Cyclical Monitoring
In April, LCPS received the results of the VDOE Cyclical Special Education Audit (CSEA). The process, which began in the fall, was broken into three phases; self-assessment, VDOE review, and an onsite visit. Throughout the process, 534 student files were reviewed and LCPS staff answered 2,321 questions related to the students cumulative record.
Overall, VDOE’s findings were favorable and they did not identify any areas of noncompliance that LCPS has not already identified during the self-assessment phase of the audit. The letter of findings was broken down into the following sections; Identified Strengths, Emerging Areas in Need of Improvement, Areas of Focus for Program Improvement, and Noncompliance Findings.
Areas of Identified Strengths observed included but were not limited to; diverse unified and united opportunities for students with disabilities (SWD)to engage in extracurricular and elective activities with their general education peers, specialized and rigorous instruction, use of technology to include assistive technology (AT), creative CTE credentialing, higher average SOL pass rates for SWD, and positive school climate.
Emerging Areas in Need of Improvement were defined as areas where good things are emerging but there needs to be intentionality to move them forward. Only 3 areas were identified in this area; data collection (LCPS practice has already been amended and communicated to stakeholders), co-teaching, and caseload standards, which was solely a concern for Early Childhood Special Education (ECSE).
Areas of Focus for Program Improvement are areas that did not fall in the area of noncompliance but were noted for improvement. VDOE indicated students in co-taught classes were observed being pulled out of the general education environment, which we will explore further. Other observations noted instruction that may not have been grade or age appropriate and a lack of low tech AT being provided for students when they appeared to require it.
Noncompliance Findings are areas where at least one incidence of noncompliance was found. Staffing concerns were expressed during teacher interviews, however VDOE reminded LCPS that we continue to have a staffing ratio well below the state maximum. Of the areas of noncompliance LCPS has already developed corrective action plans for the following areas; documenting audiological assessments, documenting functionality checks for hearing aids and other devices, IEP team documentation of the consideration of the need for AT, and written notice of IEP meetings.
Thinking ahead, we will continue to celebrate our many strengths, we will create CAPS for the remaining areas of noncompliance, continue to develop and deliver professional development to support continued growth and capacity building of staff, and create a plan for sustainability which will include fidelity checks on all CAPS. We continue to be proud of the work that we are doing division wide and thank all stakeholders for their involvement and hard work during this process!
Banneker Elementary School just concluded a yearlong celebration of 75 years of excellence in education and community building. Why a yearlong celebration, you ask? The team at Banneker felt like the diamond anniversary milestone was so significant that they needed to have two bookend events to truly pay homage to its incredible history. The history that is being referred to is well documented on the school’s website and in curated articles about the historic Village of St. Louis, Virginia (Middleburg) and Banneker’s role in educating the students in that area. Opening its doors in 1948, Banneker served as a racially segregated school for African American students only. In 1968, Banneker became a racially integrated school. Banneker is the only existing African American school in Loudoun County still operating as an elementary school.
The diamond anniversary events were a joyous time filled with reminiscing, laughter, and a strong sense of unity that showcased the remarkable journey of their beloved school.
The first celebration was called the 75th Anniversary & Homecoming which was held on June 2, 2023. The event was held at Banneker Elementary School and it rivaled a high school’s homecoming pageantry. The turnout was a testament to the legacy of our school. Alumni, current students, families, former teachers, administrators, and faculty spanning generations gathered together to honor the past, celebrate the present, and look to the future.
The grounds were covered with elegant tents and banquet seating with a special revered area for Banneker Alumni from the 40s, 50s, and 60s. Inside, Banneker teachers and faculty created a decades walk with bulletin boards that spanned the nearly eight decades of Banneker’s history. Walking through the "Through the Decades" bulletin boards was like taking a trip down memory lane. Each board was carefully crafted and portrayed a specific time period with precious photographs of alumni from the era. It was a poignant reminder of how far we've come and the countless lives Banneker has touched over the years.
The festivities were made even more special with musical performances led by our talented music teacher, Mrs. Vanderpue. "Lift Every Voice and Sing" resonated with everyone present because it was Banneker’s original school song. Both, the original school song and the reimagined Banneker anthem, filled the air with pride and nostalgia.
We were honored to receive gifts from our guests, including a custom #75 jersey from the Washington Commanders and a beautiful painting of Benjamin Banneker from Banneker Elementary School alums, Nya and Rayna Lloyd. These gifts serve as timeless reminders of the strong bonds we share with our community and the support we've received throughout the years.
One of the highlights of the event included the impressive lineup of speakers. The speakers included Linda Deans from the NAACP(National Association for the Advancement of Colored People); Bridge Littleton, Middleburg’s mayor; Donna Robinson-Miller, parent of an accomplished alumni(Jordan Miller); representatives from The Washington Commanders; Principal Robert Carter; and LCPS’ Chief Academic Officer, Dr. Ashley Ellis. Their words of wisdom, gratitude, and encouragement showed the profound impact Banneker has on shaping lives and fostering a sense of belonging.
Our second event, the Banneker Alumni Breakfast, was celebrated on Leap Day, February 29, 2024. This event was designed to be a little smaller and feel more downhome without all the pageantry. Banneker alumni gathered in the multipurpose room of the school to enjoy breakfast together just like they would have done as students all those years ago. Alumni enjoyed a Cracker Barrel breakfast, old friends reconnected, memories were shared, and new friends were made. Larry Roeder, author of "Dirt Don't Burn," engaged the audience as he shared about his book and his mission to preserve the history of the African American story in Loudoun County.
As a token of appreciation, attendees received commemorative cups, letterpress keepsakes, exclusive Banneker 75th anniversary t-shirts, and a scavenger hunt organized by Virginia Piedmont Heritage Area. These items served as a memento of this special occasion.
The 75th anniversary celebrations at Banneker Elementary were not just about marking a milestone, they were a testament to the spirit, history, heritage, resilience, and sense of community that define us. There is a legacy of excellence, compassion, and unity that has been a hallmark of Banneker for the past 75 years. For more information about the exciting and historic renovation of Banneker, follow the Office of Support Services dedicated website to the Banneker renovation and addition project https://www.lcps.org/Page/251599. Banneker is committed to inspiring the community for many generations to come. These events would not have been possible without the generous donations of our community partners at the Luminescence Foundation and the committees that envisioned these great events months in advance.
Freedom High School recently hosted its annual HOPE Dance (" Helping Other People Every Day"), drawing nearly 300 students from 14 high schools across Loudoun County. Organized by dedicated student members of Freedom’s HOPE Club, this year’s event proved to be a resounding success.
With the theme "Around The World," students were treated to a culturally enriching experience showcasing countries and regions from South America, Europe, Africa, Asia, and the USA. The venue was adorned with vibrant displays representing each locale, providing attendees with a glimpse into the diverse tapestry of global cultures.
The atmosphere was lively as students embraced the festivities, expressing themselves through dance and song. It was heartening to witness such a spirit of unity and celebration among participants from various backgrounds.
The administration extends its sincere appreciation to all those involved in making the HOPE Dance a memorable occasion. Through collaborative efforts and dedication, we continue to foster a supportive environment where students can thrive and celebrate their diversity.
On Wednesday, April 17, for the second year in a row, Loudoun Valley High School hosted the Special Olympics Feet Meet. The event is a collaboration with Special Olympics of Virginia. At the event, athletes and partners competed in various Track & Field events and mini-games. The event synchronized with the Loudoun County Sheriff's Office 5K Run and symbolic lighting of the torch to kick off the Feet Meet ceremony. This is a longstanding partnership with LCSO. The event had 9 schools attend with 300 student athletes and partners and 150 student volunteers, including elementary and middle school participants. The event was a strong representation of the inclusive priorities that the attending schools value. Loudoun Valley was honored by Special Olympics for the second year in a row as a National Unified Champion School for its high inclusion numbers and school-wide practices. Loudoun Valley and the partnering schools look forward to expanding this event even more next school year.
Image Credits: Special Olympics of Virginia.
Career & Transition Services
Multi-Tiered Systems of Support (MTSS)
The mission of a Multi-Tiered System of Supports, or MTSS, is to create an integrated system of academic, behavioral, and social emotional supports for all students. Through empowering and collaborative connections between families, schools, and community resources, students will experience engaging, affirming, equitable, and supportive learning that encourages academic and social growth through the consistent delivery of explicit and systematic instruction. Please scroll midway down page for all newsletters.
Student Assistance Services
The Office of Student Assistance Services oversees Attendance Support and Intervention, Substance Use Prevention and Intervention, and Restorative Practices. Our mission is to promote student wellness and safety by fostering the personal strengths and resiliency within each student as we encourage them to make meaningful contributions to the school community and the world.
Behavioral Threat Assessment & Management (BTAM)
Behavioral Threat Assessment & Management (BTAM), sometimes shortened to just "Threat Assessment", is a behavioral approach to violence prevention that focuses on targeted threats before they escalate into violent behavior. Threat assessment teams use a problem-solving approach to evaluate the risk of violence posed by someone and intervene and resolve the issues that underlie threatening behavior.
Career & Transition Services
Career and Transition helps students plan for independence in post-high school life. There is a transition teacher and job coach at each high school, who work with the Special Education teachers in each of their high schools and middle schools on transition planning for all students with an IEP, ages 14 to 22. Transition teachers can provide instruction in Career and Transition classes, such as Career Pathways and Personal Finance. There are also two post-Applied Studies Diploma programs for students with an IEP, ages 18-22, who have a need for additional training and education before exiting LCPS and who are interested in and meet the criteria for participation in the programs.
Diagnostic & Prevention Services
The Office of Diagnostic and Prevention Services is responsible for the leadership, management and provision of services and supports to schools and students in the areas of educational diagnostic services; eligibility for special education; Section 504 identification, evaluation, and placement; early childhood identification services at the Preschool Child Find Center; behavioral threat assessment; and Multi-Tiered System of Supports, which includes Positive Behavioral Interventions & Supports, Response to Intervention, and Social-Emotional Learning.
Educational Diagnostic Services
Sarah Fowler, Supervisor
Jennifer Laible, Lead Educational Diagnostician
Who are Educational Diagnosticians?
Educational diagnosticians are specialists who are knowledgeable about academic assessment and prescriptive teaching approaches. They collaborate with teachers, parents, and other professionals to help diagnose student learning problems, identify their educational needs, and develop instructional interventions to remediate skill weaknesses and evaluate student progress.
What services do Educational Diagnosticians provide?
- Educational Evaluations: Educational Diagnosticians administer educational diagnostic evaluations to comprehensively assess the academic functioning and educational needs of students suspected of having educational disabilities, write comprehensive educational reports, and hold parent conferences to explain and interpret results and findings.
Academic Consultation: Educational Diagnosticians collaborate with school administration, instructional staff, and parents to enhance the academic achievement of students, providing academic consultation support to school staff and intervention teams.
- Referral Review Team: Educational Diagnosticians serve as a member of school teams to review records and other performance evidence to assist in determining whether a student is suspected of having an educational disability and in need of an evaluation.
- Eligibility Team: Educational Diagnosticians present educational evaluation findings and assist the eligibility team in determining whether a child qualifies for special education or Section 504 services.
What are some facts about Educational Diagnosticians in LCPS?
Every school in the division has an assigned educational diagnostician. Each diagnostician typically serves three to four schools within a geographical cluster.
Educational diagnosticians are experienced special education teachers typically with master's degrees in special education or a related field emphasizing instruction, assessment, and learning theory.
Educational diagnosticians are licensed as teachers by the Virginia Department of Education. Some LCPS educational diagnosticians are also credentialed as Nationally Certified Educational Diagnosticians (NCED).
LCPS School Counseling Services
School counselors are licensed educators with a minimum of a Master's degree in School Counseling and are uniquely qualified to address the academic, career, and personal/social needs of all students. By designing, implementing, and evaluating a comprehensive school counseling program, school counselors serve to promote and enhance student success.
Multi-Tiered Systems of Support (MTSS)
MTSS is an integrated system of academic, behavioral, and social-emotional instructional practices to support needs of all students and increase equitable learning experiences. This “whole child” prevention approach addresses the academic, behavioral, and social-emotional needs through the related approaches of Response to Intervention (RTI), Positive Behavioral Interventions and Supports (PBIS), and school mental health.
Outreach Services
Sarah Eaton, M.S., Supervisor
The Office of Outreach Services supports the family liaisons at each school, interpreters, and the Community School Initiative. Our office works closely with school staff, community partners, business partners and other stakeholders. Our goal is to connect students and families to the school community, and identify tools and resources that will help all students achieve educational success.
Parent Resource Services
Leanne Kidwell, Educator
Parent Resource Services (PRS) is committed to positive relationships among parents, schools and communities. PRS assists families with questions and planning as well as provides resources and training.
Preschool Child Find
Interested in Pre-school for your child? Click Here: LCPS Preschool Programs
Do you suspect your child between the ages of 2 and 5 years old may have a disability and need special education services? Request a free developmental appointment by completing BOTH steps below (scroll down).
Click here to register your child for Kindergarten LCPS Kindergarten Registration
Please scroll down for directions to request an appointment with us.
Free developmental appointments are available for PRESCHOOL children ages 2 (by September 30) to 5 (NOT age-eligible or registered for Kindergarten). Once your child is age-eligible and registered for Kindergarten, please contact the school that they will be attending to discuss your concerns.
Section 504 Services
The purpose of Section 504 of the Rehabilitation Act of 1973, as amended, is designed to eliminate discrimination on the basis of disability in any program or activity offered by Loudoun County Public Schools (LCPS). Policy 8030 requires that no student shall, on the basis of a disability, be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity.
The LCPS procedures related to Section 504 identification, evaluation, placement, discipline, procedural safeguards, grievance procedures, and impartial hearings are outlined in the LCPS Section 504 Procedure Manual.
As a resource, parents and families may access the Parent and Educator Resource Guide to Section 504 in Public Elementary and Secondary Schools developed by the U.S. Department of Education Office for Civil Rights. This guide helps parents of students with disabilities and members of the community understand the obligations and requirements of Section 504.
Special Education Advisory Committee (SEAC)
The Loudoun County Public Schools Special Education Advisory Committee (SEAC) works with
the School Board, Administrators, Parents and Teachers who are responsible for students
receiving special education services. SEAC advises the School Board on the needs of special
education students and examines issues of relevance to the special education community.
Student Health Services
Jeannie Kloman, BSN, RN - Supervisor
Our Vision: We support a safe, healthy and inclusive learning environment so that every student can make meaningful contributions to the world.
Our Mission: Our mission is to foster the growth, development, and educational achievement of all students by advocating and promoting health and wellness in a safe and supportive environment. We are committed to meeting the health needs of all students through the effective utilization of resources, planning and collaboration with families, school staff, community partners and health care providers.
All Rising 7th and 12th grade students are required to have immunizations before the start of the school year. The Loudoun County Health Department is providing the required immunizations at no cost to families.
Student Assistance Services
Darren Madison, LCSW - Supervisor
The Office of Student Assistance Services oversees Attendance Support and Intervention, Substance Use Prevention and Intervention, and Restorative Practices. Our mission is to promote student wellness and safety by fostering the personal strengths and resiliency within each student as we encourage them to make meaningful contributions to the school community and the world.
