Qmlativ Bulletin

All Skyward 2.0 Student Management areas will be unavailable during the Year End Rollover, Saturday June 24th. This downtime will occur just days before our scheduled migration and dark days starting at 3 p.m. on June 27th. Due to the downtime and dark days, special consideration should be given to end of year tasks and processes that will be impacted by the migration.

Consider all end of school year State Reporting deadlines and the Skyward Year End Rollover process scheduled for June 24th. For a reminder of the migration timeline, please review the
April 2023 Qmlativ bulletin and Team Review.

• What 2022-23 current year data, reports, and/or information may be needed while SMS 2.0 and Qmlativ are unavailable?
• How will our team complete end-of-year tasks, run reports, print transcripts, report cards, etc. all in advance?
• Are we prepared to complete data clean up and validations prior to, either the Year End Rollover process scheduled for June 24th, or prior to 3 p.m. on June 27th?

After the IT Data Team completes the year end rollover process, please be aware while working in Skyward SMS 2.0 Student Management from June 25th-27th, the current year will be the 2023-24 school year. For these few days, verify you are working in the correct year for any data clean up, records added, or reports run by selecting the School Year field, when available, and updating the School Year to reflect 2022-23 as needed.

You can view your calendar year to date payroll information in Employee Access to see a running total of your pay, deductions, and benefits for the calendar year. You can use this information to compare your gross and net pay, and total deduction and benefit amounts from year to year.

In Employee Access, you can view your personal and assignment information by clicking on the Employee Profile tile or by going to Employee Access > Employee > Features > Employee Profile.

Information found under the Employee Profile:

• Employee Details
• Name, address, phone number, email address, employee number, and latest hire date.
• Assignment Details
• Position, assignment, buildings, start date, end date, amount (projected yearly gross wages), percent employed (if working full time it will be 100.00, if you work less it will reflect that here)
• If you want more information you can click on open details and view details of each assignment such as:
• Pay information, hourly rate or salary, schedule, and stipends.
• You will have a tile for each assignment you have (teacher, coach)

• Hiring Packets - June 22, 2023 by 3:00 p.m.
• For new employees to be onboarded into Skyward SMS 2.0 prior to our migration, please have all hiring packets turned in by June 22nd.
• Time Sheets - June 27, 2023 by 3:00 p.m.
• ALL employee timesheets need to be turned in prior to leaving for the summer.
• Employee Access - June 27, 2023 by 3:00 p.m.
• You will NOT have access to Skyward SMS 2.0 after June 27th at 3:00 p.m. and will NOT have access to Skyward Qmlativ until July 17th.
• To see your June pay stub, please check Skyward SMS 2.0 on June 27th before 3:00 p.m.
• July Accounts Payable Check Run - July 24, 2023 by 3:00 p.m.
• There will not be a mid-July check run, please turn in all invoices by July 24th to be included in the end of July check run.

Please make sure to go back through our previous bulletins to get more information regarding Employee Access features in Qmlativ.

Previous bulletin topics from the Business Office and Human Resources:

January - Chart Tiles

February - Check History & Check Stubs

March - W2s, Tax Information, & ACAs

April - Dark Days Reminders