Bermuda Bay Condominium Newsletter

MONTHLY MAINTENANCE FEES

1 BEDROOM - $660.93

SMALLER 2 BEDROOM - $875.74

LARGER 2 BEDROOM - $906.60

TOWNHOUSE - $1,043.21

3 BEDROOM - $1,123.53

Everyone should have received their coupon book by now, but if not you can conveniently pass on our website by clicking the link above. Otherwise, please note the new address for CA included in this newsletter. You want to avoid late fees so be sure to get your payment in on the first of every month.

What this looks like on a yearly basis

1 bedroom - $7,931.16

Smaller 2 bedroom - $10,508.88

Larger 2 bedroom - $10,879.20

Townhouse $12,518.52

3 bedroom - $13,482.36

Since our Annual meeting ran to Dec. 30 - CA did not have enough time to get the coupon books out for January 1, so all late fees will be removed from the accounting. We apologize for this inconvenience. Everyone is now aware of their updated fee schedule and should pay on time starting February 1.

Dear Valued Client,

We are excited to announce that the Condominium Associates Corporate Office is relocating! Effective Tuesday, January 14, we will begin operations at:

570 Carillon Parkway, Suite 210

St. Petersburg, FL 33716

Key Dates:

• Thursday, January 9, 2025: Our current office location will close.
• Tuesday, January 14, 2025: Our new office will open.

What This Means for You:

• Payments: If you typically drop off payments in person, please visit one of our other locations or use an alternative method, such as mailing your payment or using our online payment portal during the transition period.
• Office Visits: From January 9–13, the corporate office will not be open for in-person visits. However, our team will still be available by phone and email to assist you with any needs or concerns.

If you have any questions or need assistance during this time, please don’t hesitate to contact our customer service team at (727) 573-9300.

We appreciate your understanding and patience as we make this move to better serve you.

Thank you,

Condominium Associates

If you wish to have automatic payments you need to fill out an ACH form which is on our website and it can be obtained in our office. Please note the address must be the new one listed above at 570 Carillon Parkway, Suite 210 St. Petersburg, FL 33716. Coupon book payments to to the PO Box 22437 Tampa, FL 33622. You can make one time payments by e-check for a $1.99 processing fee right on our website. HOA dues should be remitted on the 1st of every month to avoid a late fee. If you need assistance - please contact the office.

Bermuda Bay Beach Condominium Association, Inc.01/09/2025

Hope everyone is doing fine. I would like to try something out to see if it would benefit you and help clear up any concerns you might have with the remediation,. This is for owners who are part of the Rapid Response recovery efforts. Below is a link to an app called sign up genius. I have setup some appointments on the scheduler. All you have to is pick an available date and time , click on the sign up link and add your unit number in the comment box and fill out the rest of the items., then hit send. This will let me know that you have scheduled an appointment to see me.

What to bring: If you have pictures, notes or receipts that you think I may want to see or have. Hopefully I can answer some of your questions and help you with the rest of the process.

If this works maybe we can extend this for further use. Thank You

Appointment Scheduler

Ray Ferreris, Property Manager

Ray Ferreris, LCAM

Property Manager

Bermuda Bay Beach Condominium Association, Inc.

Meeting summary for Board of Directors Meeting (02/19/2025)

Quick recap

The board meeting discussed various property management updates, including the progress of the balcony project, ongoing issues with short-term leases, and the establishment of a satellite office for the police. The Sports and Courts Committee reported on their activities and future projects, while the Landscape Committee discussed their efforts in cleaning up the property and working on ADA handicap access. The meeting also addressed security concerns, ongoing repair projects, and the potential costs of storm damage not covered by insurance.

Next steps

• Ray to coordinate with Viktor Construction to prioritize and expedite repairs on building 58 K and L for safety reasons.

• Ray to obtain additional quotes for tree removal and present them at the next board meeting.

• Ray to work with Jurgen to get detailed invoices for the incorrectly removed posts at building 58 K and L for potential legal action against previous contractors.

• Ray to follow up with the owners of the pod in front of unit 45 to ensure its removal by February 22nd.

• Jurgen to calculate the per-unit cost of the potential loss assessment once final numbers are available.

• Ray to investigate options for securing kayak storage, including upright stands.

• Landscape Committee to continue working on restoring the irrigation system throughout the property.

• Ray to look into the possibility of planting cacti on the east side of the property to deter fence-jumping.

• Board to review and finalize plans for the police satellite office in the guard shack.

• Ray to obtain quotes for repairing the electrical circuit panel in the guard shack.

• Ray to follow up on the balcony deposit balance and coordinate with Victor Construction for upcoming payments.

Summary

Board Meeting Agenda and Updates

The board meeting is called to order with all members present. Chris Boyd, Secretary, amends the agenda to include discussions on insurance carrier submissions, emergency deck repairs, tree removal, and weekly security guard. The January 15, 2025 meeting minutes are approved. Ray begins the property manager's report, mentioning a pause in the rapid response work.

Balcony Project and Community Updates

Ray reported on the progress of the balcony project, which has begun with the leveling of the first-floor deck to prevent water flow. He also mentioned that the pool is still being assessed and that the family pool is operational. He also discussed the ongoing issues with short-term leases and the enforcement of guidelines to protect the community. He encouraged owners to register new vehicles and to report any violations. Tori, the President, discussed the establishment of a satellite office for the police, the increase in staff salaries (20% across the board), and the enforcement of late fees for unpaid dues. She expressed gratitude towards the staff for their hard work and dedication.

Sports and Courts Committee Updates

The Sports and Courts Committee reports several updates and activities. Robin thanks the Board for returning $400 for the putting green repair. The tennis court surface paint was found to be defective and will be repainted under warranty. A quote of $3,000 has been received to repair the fence between the pool and courts. The Bike Loan program has expanded to 18 bikes, with at least 5 currently on loan. Various activities, including bike rides and walking programs, have been well-attended. A season-end tournament is planned for March 23rd. The committee is considering future projects, including a potential kayak loan program.

Beach Restoration and Community Updates

Kerry reported on beach restoration, while 63K was discussed for the ongoing projects of the Beach Committee, including the oyster bags, sandbags, and tiki huts. Cindy from the landscape committee mentioned their efforts in cleaning up the property and working on ADA handicap access to the back pool. She also announced a fifties-themed dance party and the availability of new Bermuda Bay merchandise. Lastly, she reminded everyone that the area outside their doors is common element and not solely their property.

Westgate Gate and Beach Pool Repair

The board discussed the ongoing repair of the Westgate gate and the beach pool, with the latter estimated to cost between $100,000 to $250,000. They are considering alternative solutions and structural integrity checks. There was also a proposal to repair a fencing around the perimeter at a cost of $8,000, which includes a bench for the tennis court. The insurance does not cover the pool or landscaping. The board also addressed security concerns, including people opening the gate and potential trespassing.

ARC Applications and Storm Damage Costs

The board discusses and approves several ARC applications for unit improvements, including electrical panel updates, concrete pad replacement, cabinet and countertop replacements, and installation of impact doors. They also approve submissions from Fountain Group Adjusters for multiple buildings to be sent to the insurance carrier. Juergen provided a detailed breakdown of storm damage costs, estimating around $700,000 in expenses not covered by insurance. This includes deductibles, pool repairs, beach restoration, tree removal, fence repairs, storm drain cleaning, irrigation system repairs, roof repairs, and various other damages. The board mentions that a loss assessment will be necessary to cover these costs, and residents with HO-6 insurance policies may be able to claim up to $2,000 or more to offset the assessment.

Security Guard and Parking Permit Discussion

In the meeting, the Board discussed various topics including loss assessment, stormwater sewer info, and the specifics of hiring a security guard to check parking permits. They agreed that the guard's hours could be split to cover the entire community. Ray emphasized the importance of having a third party for security checks and the potential benefits of such a system, including finding abandoned cars and identifying unregistered vehicles. There was also a discussion about the need for a desk for the security guard and the importance of budgeting for holiday pay. Chris expressed a need for more information on the plan before making a decision.

Tree Removal and Deck Repair Discussion

In the meeting, Ray confirmed the presence of Allied in the discussion. There was a power outage at the guard shack, with the lights being on and AC running, indicating a short somewhere. Tori discussed the possibility of volunteers for code enforcement, though the topic was left open-ended. John King presented a plan for tree removal, including a tree near the family pool and a couple in front of building 75. He also brought up the emergency deck repair in building 58, which was deemed unsafe by a contractor. The responsibility for the deck repair was discussed, with Tori suggesting a letter be sent to the owners. Ray emphasized the importance of addressing the issue to prevent the entire balcony from collapsing. The conversation ended with the agreement to further investigate the history and responsibility of the deck repairs while moving ahead with the repairs.

Meeting Discusses Kayak Storage, Trespassers

Ray clarified that kayak storage would be temporary in the old racquetball court until permanent stands were established. Chris noted the importance of vigilance regarding trespassers and suggested calling the non-emergency number for quicker police response. Bermuda assured that a pod in front of building 45 would be removed by the 22nd of February. Tori then addressed trespassers and pool issues, suggesting an increased police presence. Ray defended the dumpster placement for unit construction waste, advising that it would be removed or relocated when requested.

The next meeting is scheduled for March 19, 2025 at 5:30pm. The link for the meeting will be posted in the revolving notice section on our website. The meeting is always posted here 48 hours or more before a Board meeting. It is not necessarily email blasted out, since all owners have access to this site.

For Owners of Building #73 and their Guests:

Tenting of building #73 will begin early on March 13th - Bermuda Bay is the first appointment scheduled on Thursday 3/13 for Pestguard. It is important that residents in building #73 have completed any necessary preparation of their belongings and all units are unoccupied by 8:00 AM on Thursday Morning.

Fumigation should be completed on March 15th - Once the Association has received the All-Clear Notice from the inspector that it is again safe to enter, a message will be sent announcing that residents will be permitted to return to their units.

If you have not done so already, please complete the forms required by Pestguard and return them to the office at your earliest convenience. Printed copies of these forms are available in the office for pick up.

Storage Bags, used to protect belongings during the fumigation, will be provided by Pestguard. Please request from the office soon to ensure they are received ahead of time for preparation.

We have about four or so projects that the committee has identified that we will and or are working on.

Oyster bags: We had 5-6 people help clean up 2 sections of the broken oyster bags. I want to thank Michelle and Andrew, Tim Grady, Doc Vena and Jeff B for helping with this project. We filled a 50 gal trash barrel with shells from the oyster bags and then re bagged them and placed them back on the bag area. We will continue to do this all the way down the beach when tides are favorable.

Runoff: We have created a good berm at the runoff area with the sandbags from residents. This will keep our beach from flowing into the runoff area and clogging it up. The hurricane knocked down the wall along the runoff on our neighbors side into the runoff. Discussions have been to rent some machinery to drag the concrete blocks out and clean the trench up for better water flow.

Tiki Huts: The storm did damage to our tiki huts and the thatch roofs need repair. We are looking at repairing the benches and table tops ourselves.

A group of volunteers came together and with help from Alan Gowen using his trailer to haul dirt from out back and we filled in areas along the land side of the seawall and graded it as level as we could. We started along the sea wall at bldg. 60- 61 and continued over in front of the putting green.

Louis Olivera and myself graded the area between bldg. 62-63 at the sea wall pulling all the sand build up down into the low areas and grading it. I then caution taped that area of so we can start to grow back our grass. I have looked at different options being seed, sod, plugs and hydro seed. St Augustine's and Bermuda are the best for heat and Florida growing with St Augustine's being better for sandy soil. We have about 400sq ft to start with and it looks like that will take $200 to sod/plug. I will be collecting donations from residence in those buildings that want to contribute. There's no stair construction in that area so it wont be run over by machinery hopefully.

I submitted to Juergen an estimate for loss of use at the beach and it came to about $40k. This included all the items I mentioned plus the BBQ area and replacing sand loss.

This time they were here to clean out sewer lines. All of our sewer lines need cleaned out and have not been cleaned out for 30-40 years. Over at Building 65, Allen's had to drill into the sewer lid to get it off because it had rusted into the ground and pipe. It had not been opened forever. Another great example of "kicking things down the road" and waiting until there is a problem to address it. We have been told by the City that because we are private property, they will not come and clean out our lines. I notice we do pay a tax for sewer and water????? One of our BIG overages is Legal and Plumbing. Water lines breaking in various areas, common pipes, irrigation breaks, and stopped up lines with wipes and other unmentionable items.

The Board voted to have this fire hydrant replaced and it will be checked out by the local fire department officials before we sign off. Water had to be turned off and then returned slowly as to not break any pipes with full force water pressure.

Courts & Sports Committee Calendar of Activities

January – March 2025

Sports equipment is available for use anytime in the laundry room next to the family pool. Please return after use and consider making a donation to the committee for maintenance. Thank you!

Pickleball

Monday-Saturday 8-10:30AM Open Play for early + late risers

Mondays at 6:30PM Pickleball for Beginners and Skills Practice

Begins 1/27

Thursday 1/23 6:30PM “Crazy” Pickleball Happy Hour, BYOB

Thursday 2/13 6:30PM Pickleball is for Lovers...of pickleball

Sunday 3/23 time TBA Annual Tournament

Walking Program

M-W-F 9:30-10:30 Walk on the trail at your own pace with a group

Begins 1/13 30 minutes out and 30 minutes back

Meet at the Clam Bayou gate

Bike with a Bunch

Every other Tuesday 11:00AM Rides will increase in length and destinations will vary

Begins 1/28 First ride to Gulfport Tuesday Market

Meet at the Clam Bayou gate

Bike Loan Program

Borrow a bike, helmet and lock for up to a week

Text BIKE to (740) 739-0694, (573) 881-5067or

(727) 283-283-7487

Shuffleboard, Horseshoes and Cornhole in the Park

Always available. Look for a “PLAY IN THE PARK” day in February TBA

Text Robin Ward (573) 881-5067 for more information

One of the first social events planned was a great success. Fun and Prizes for everyone. A big "THANKS" to committee members who put this event on for our Association. Be sure to check out all of their exciting programs on the revolving notice board on our website and the article above.

I. Called to Order at 11:02am

II. Member/Guest introductions -Ed Brabham, Debra Curtis, Steve Kura and Jesse Reynolds

Absent-Jeff Montgomery, Tom Parker Guest Roger Daisley

Unable to use ZOOM link

III. Approval of January 10, 2025 Minutes-accepted as written

IV. Tennis/Pickleball Courts

Beginning Pickleball attended by 5 players first week, 13 new players 2 nd week

Will designate a “beginner’s court” to encourage play during peak morning time

Crazy Pickleball successful with 14 participants and several spectators

Court clean up was accomplished with 15+ volunteers

Pickleball is for Lovers open to all as an alternative to going out on the evening of 2/14

Osprey nest – Boyd Hill consulted and said “let nature take its course”

Communication in progress with Stewart to repaint cours

V. Bike Loan Program

Have 18 bikes! Will dedicate 1 bike rack to program and move it behind office

VI. Bike with Bunches Activity

12 riders to Gulfport Market for 1 st day Goal is to connect riders with each other to ride at

other times. Next organized ride is 2/11.

VII. Walking Program

Attracts 6-12 walkers each outing

VIIl. Park Sports

Shuffleboard, Corn Hole, Horseshoes will be featured with a 3pm happy hour on 2/20

IX. Signage

Beginner’s, Court, Storage area signs obtained at Office Depot

Court gate sign came from Central Avenue Sign, LLC

X. Treasurer Report

 Beginning balance $588

 Expenditures ($454) signs, broom, bean bags, tournament prizes

 Donations $228

 Final balance $362 *$762 pending $400 refund from HOA

Xl. New Business Ideas

Challenge the Neighbors at Westshore-in pickleball1st possibly horseshoes, shuffleboard

Investigate cost and feasibility of purchasing outdoor exercise equipment and creating

outdoor exercise area in park in the next 2-5years

XII. Homeowner Discussion - none

XIII. Next Meeting:11am Friday March 14, 2025

Adjourn 12:09pm

Stewart representative, Brandon, on site 2/15 to inspect courts. Stewart will check for low spots on the courts and repair before repainting entire court surface as per warranty since paint was defective. He indicated it would take less than a week to complete and they would like to get this scheduled quickly.

All committee activities have been well attended.

• Crazy Pickleball and Pickleball for Lovers drew spouses and spectators as well as dedicated players. Monday night beginner’s group has drawn 5-12 participants.

• Bike loan program continues to support a community need. 5+ bikes currently out on loan. One bike rack has been moved from Clam Bayou gate area to behind the office and will be exclusively used by bike loan program.

• Walking group draws new walkers every week as well as several regulars and accommodates a variety of walking speeds.

• First bike ride had 12 participants, 17 for the second. Planning the next ride on 2/25 to the Pier, leaving from the Clam Bayou gate at 11am.

• Shuffleboard has several regular players each afternoon. Now that the park area has been cleaned up we will promote horseshoes and corn hole as well.

• Save the evening of Sunday March 23rd to attend the end of season Pickleball Tournament. Like last year there will be a $10 entry fee per player which covers prizes and equipment.

A Bermuda Bay Courts & Sports Facebook page is being developed by Mary French to showcase the committee’s activities and encourage communication among owners and renters.

Last item- the committee has not yet received the $400 refund from the putting green project.

Respectfully submitted,

Robin Ward, chair

Current Contact information for the Board:

President - Tori Elvir - bermudabaypresident@gmail.com

Vice- President -Roger Daisly- bermudabayvicepresident@gmail.com

Treasurer - Juergen Hofheinz - bermudabaytreasurer@gmail.com

Secretary - Chris Boyd - bermudabaysecretary@gmail.com

Director-at-Large - John King- bermudabaydirectoratlarge@gmail.com

Rafael Ferreris Jr., Property Manager: - RFerreris@condominiumassociates.com

Administrative Assistant: Jen Sullivan - Jsullivan@condominiumassociates.com

Bermuda Bay Office: 727-864-0735

If you have an after hours emergency, please call Condominium Associates at 727-573-9300 or reach out to a board member for assistance.

Police Non-emergency: 727-893-7780

Police Emergency: 911

Bermuda Bay Clubhouse WiFi: Username: Bermudabayclubhouse (it should pop up)

Password: bbclubhouse

We do have a separate web page called https://www.bermudabaystpete.com/

The password had to be updated, as passwords are occasionally.

Username: BBB (which is the same) and the new Password is: beachcondos

This is NOT the official website of Bermuda Bay, but we try and keep this one updated for your pleasure. The workable website for work orders, payments, documents, etc. is the https://condo.cincwebaxis.com/ and is maintained by CA

Just a reminder to lock your cars and be vigilant around the property. These trespassers were seen Saturday evening (2/15/2025) around 11:00pm. We also had an incident at the back pool with trespassing young people. The police were called during both incidents and they did come on the property. We are advised to just call the non-emergency number directly without warning the trespassers. They have to be caught on property to get results. Don't hesitate to use the number. 727-893-7780. We actually get a quicker response by calling the 7780 number.

ARC COMMITTEE - Jennie Creighton - jenniecreighton@tagpartners.org

Beach Restoration Committee - Kerry Morrison - Imzchef@comcast.net

Contract Review Committee - Juergen Hofheinz - deckj250@gmail.com

Courts and Sports Committee - Robin Ward - Rifkasema@gmail.com

Environmental Committee - Vic Vena bigvic01@icloud.com

Kayak/Trailer and Boat Committee - Barbi Martinson boutfintime101@gmail.com

Landscaping Committee- Cindy Hansen cindyhansen.travel@gmail.com

Pool Committee - Cindy Vena cyvena@icloud.com

Review Committee- Patti Brazil brazil.patty@gmail.com

Currently, we do have a dumpster, back by the tennis courts, for your convenience. It is not for trash that you can put into the compactor, but for those items that you are discarding from hurricane damage or otherwise.

Bermuda Bay has a MINIMUM 30 day lease policy...that means no lease is acceptable with less than 30 days. No leases under 30 days will be permitted. You must also have your $100.00 application fee accompanying your documentation or your lease will be refused. Most owners that lease - follow this policy, but for the few who do not, it could cause a very unpleasant circumstance when your poor tenant arrives. Please follow the rules -they are being enforced.

If you have a long term lease that has expired for over a month, you will be required to pay the application fee and update the lease information. Those that rent need to keep on top of expiration dates and keeping all rental agreements current and up to date. The Bermuda Bay office is not a leasing office. The responsibility falls on the owner.

The Board voted to enforce the already in place lease violation policy for those that lease under the 30 day minimum. It is $100.00 a day up to $1,000.00 per incident. They also voted to levy a $500.00 fine to those falsely advertising on any platform for under 30 days. These violators will also be reported to the City of St. Petersburg, and the advertising platform and we will asked them to be removed from the site.

Viktor Construction has been contracted to do one set of balconies at Building 70. This will be the test model for the community to see. Currently they are leveling out the first floor decks as they prepare for the balconies. We are still awaiting drawing approval. Here we go!

NAME BUILDING

Gail Cunningham-Coen 47

Kasia NcNally 47

Chris Burns 48

Shelia Ramsdell 52

Jonathan Sexauer 57

Beth Huffaker Gowan 58

Adriana Lein 59

Colleen Vizents 61

Tori Elvir 62

Tori Elvir 64

Chris Boyd 65

Donna Veline 66

Kasey Ras 70

Vivi Iglesias 76

Vivi Iglesias and Jamie Koutso 75

Still need captains for: 45, 46, 49, 50, 51, 53, 54, 55,63, 67, 68, 71, 72, 73, 74

The WORK ORDER system in the Condominium Associates (CA) web site is best way to report a repair that is needed (it's not for urgent or emergency matters). When you sign into your CA account, click on OWNER INFORMATION and you'll see that the last item on the drop-down menu is WORK ORDERS. The nice thing about this is you can attach photos, videos. You will be assigned a Work Order number and you can check in on it, and add further comments if necessary. Our property manager uses this work order system to become aware of maintenance issues, assign them to someone, and follow up on them. We know that it often seems like nothing is getting done, but without maintenance help, it is almost impossible to address the many work orders we have. Nevertheless, they are being prioritized and in the cue as soon as we have the staff and the money to address them.

Recently I've been alerted to the fact that several work orders have been closed prematurely, without the work being fully completed or even started in some cases. While it's fine to submit new work orders, a more efficient approach would be for owners to email me directly at bbbmanager@condominiumassociates.com and let me know the condition of the work.This way, I can reopen the existing orders. Reopening helps maintain the chronological order of the queue and preserves any existing notes or photos attached to the original work order.

Please continue to log all your requests and needs through work orders. We are now holding daily meetings to prioritize and ensure efficient, timely completion of these tasks.

Let's keep moving forward into the beautification of the property!

Bermuda Bay Beach Condominium Association, Inc.

We ask that everyone will fill out an ARC application no matter what work you are doing, just for the record. Some work does not need any approval by the ARC committee, but your application will go into your permanent unit file for future reference if ever needed. It also lets us know what vendors will be on property to do work.

Other ARC work will need approval by the committee. Once it is approved by the ARC committee it is moved forward to the Board of Directors who will vote on it at a Board meeting. Plumbing, Electric, and Structural are major and need ARC committee approval. Second story flooring needs approval and a few other things as you can read below.

Also remember - per our new amendment to our documents - you must measure your balcony/lanai if you wish to keep your dimensions for the future. As continued work needs to be done - replacement will hinge on the documentation you are supplying now to the office.

Procedure to follow when filing an ARC application

Owner completes form and gives to office.

Office sends to ARC meeting

All NEW ARC forms MUST be submitted by the first Friday of each month so they can be added to the agenda in time for our Monthly meeting.

ARC holds its MONTHLY Meeting on the Second Wednesday of the Month

ARC committee makes our recommendations to the Board-We give to Board by the second Friday of the month so it can get added to board agenda and packet.

Board has meeting on THIRD WEDNESDAY of each month. They Vote.

Office Manager informs owner of Board decision and any adjustments or info is exchanged and documented.

Office Manager places ARC board notes etc… in the unit file for permanent record of work done within units.

Owner informs to Office Manager schedule of workers on the property. Contractor phone numbers should be on the ARC to help management if there is a problem or confusion of any kind.

In 2025, the newsletter will also be posted on our association website. Each month the link will be posted on the revolving notice when you enter the website. There will also be a file so that you can conveniently access the monthly newsletters for reference. It is also hosted on the St. Pete Bermuda Bay website - which is not updated with anything other than the newsletter and the minutes. The rest of this site is not as updated as our association website is the one maintained each month.

Email: bermudabaymgr@condominiumassociates.com
Website: https://condo.cincwebaxis.com/
Location: Bermuda Bay Beach and Racquet Club, 4201 38th Avenue South, St. Petersburg, FL 33711, USA
Phone: 727-864-0735
Twitter: @BermudaBayStP