It has come to our attention that there is an “AI meeting assistant” product that, on your behalf and under your name, automatically “joins meetings, records audio, writes notes, captures slides, generates summaries, and answers questions” while in a Zoom meeting. If you are using this product, we are requesting that you not utilize it for ESC meetings. If an ESC team member notices that the product is being used, you will be removed from the virtual meeting.

DID YOU KNOW?

Tailor-made days can be used to help support your Federal Programs Department

by providing training in the following areas:

• Title I, Part A
• Collaborative Comprehensive Needs Assessment (CCNA)
• District Improvement Plan (DIP)
• Campus Improvement Plan (CIP)
• Parent and Family Engagement (PFE plans)
• Title II, Part A
• Private Nonprofit (PNP)

• McKinney Vento
• Title III, Part A - ESL/Bilingual
• Career and Technical Education (CTE)
• Counseling Services

EDGAR 101 Training

TEA Associate Commissioner Cory Green and staff will provide updates on the Education Department General Administrative Regulations (EDGAR) and Uniform Grant Guidance (UGG). This training is for all federal programs and fiscal management staff in all levels of knowledge and experience. Attendees will leave with a better understanding of EDGAR and UGG, federal compliance and administration, and practical, real-world examples of implementing these rules.

The Amazing Race: Federal Programs Edition

There is still time to register for our inaugural Federal Programs Summit. It is a one-day in-person event for educators to embark on a journey of innovation and inspiration in supporting all students with a particular focus on Homeless, Bilingual, Migrant, and CTE students. The summit commences with Liz Murray, who will take you through her personal journey or triumph: Homeless to Harvard. You'll have the opportunity to choose from over 20 breakout sessions (Homelessness, Mental Health, Counseling, CTE, Foster Care, PEIMS, Title IA, Safety, PFE, Title III, and more) each offering practical insights and strategies. You'll have over 13 vendors to visit and gather great information/resources from. The summit concludes with Ernesto Mejia, who through his hardships learned to never give up on the American Dream: Education.

The Federal Programs World is waiting for you. Register Now to secure your spot!

The first 100 participants to register will receive a:

• Summit T-Shirt
• Copy of Liz Murray's Book; and
• Region 18 Swag Bag

PFE Event

We are excited to announce that Region 18 will partner with “Coach” Johnathane Gaffney for an evening of fun family learning. With nearly 20 years of serving in various roles in public education and social service organizations, he will provide activities that foster parent resilience and well-being, promote social connections, cultivate knowledge of child development, create a concrete support structure, and encourage social and emotional competence of children.

LEAs that received an “Improvement Needed” status are required to resubmit documentation showing evidence of compliance for the 2024-2025 year by September 30, 2024. In the July 29, 2024, email, LEAs were provided with a link to access the timeline and documentation submission instructions. The program-specific handbooks can be found on the FPC RV Webpage. LEAs will be submitting documentation using the FPC Program Monitoring Validations WorkApp system (see screenshot).

LEA Statewide Virtual Informational Session:

Date/Time: Wednesday, October 2, 2024 (1:30 pm CT – 3:30 pm CT)

Session Registration Link: https://txr20.escworks.net/catalog/session.aspx?session_id=105155

The 2023-2024 ESSA Consolidated Compliance Reports opened in TEAL on July 29, 2024, and are due on September 30, 2024. The Federal Program Compliance Division has updated two resources for you to review ahead of the soon-to-be-released 2023-2024 ESSA Consolidated Compliance Reports. Please review the following resources and let me know if you have any questions.

• What happens if LEA reports NOT in Compliance and
• Program Compliance Self-Check Guide.

The following correction to the 2024-2025 ESSA Consolidated Federal Grant Application—which only affects LEAs that have Private Nonprofit school participation for Title I, Part A, as well as Title II, Part A and/or Title IV, Part A—is scheduled to be in production on June 27, 2024:

• An edit that cross-checked the LEA enrollment data entered on the PS3099 and SC3099 for these programs with the LEA enrollment data entered on the SC5000 will be removed. The LEA enrollment data entered for these programs on the PS3099 and SC3099 should be restricted to students ages 5-17. The LEA enrollment data listed on the SC5000 may be more inclusive. The new version of the application in eGrants will no longer require the two schedules to match.

What to Do?

If an affected LEA has already submitted its 2024-2025 ESSA Consolidated Federal Grant Application, it may be necessary to correct the LEA enrollment number that was entered on the PS3099 for Title II, Part A and Title IV, Part A. For purposes of calculating the correct equitable services amounts, these amounts may only include students who are ages 5-17. The LEA may contact its TEA grant negotiator in order correct this information during the negotiation process.

If an affected LEA still has its application in draft status, the LEA can ensure that the correction has been applied to the application schedule by reopening the schedule on June 27 or later and saving the schedule to trigger the corrected functionality.

LEAs that are part of a Shared Services Arrangement for all programs and submit an SC3099 may also need to revisit the LEA enrollment numbers they submitted for Title II, Part A and Title IV, Part A.

If an affected LEA has not yet started its application in eGrants, the corrected functionality should be in place when the LEA first opens its application, and there should be no extra steps to take.

Contact Information

For more information, please contact the Federal Program Compliance Division at ESSAsupport@TEA.Texas.gov.

Under section 1113(c)(3)(A) of the ESEA, an LEA must reserve sufficient Title I funds to provide services to homeless students who attend non-Title I schools that are comparable to those provided to students in Title I schools. These services may include providing educationally related support services to children in shelters and other locations where homeless children live. Services should be provided to assist homeless students to effectively take advantage of educational opportunities. In addition to serving homeless children and youths who attend non-Title I schools, the homeless set-aside may be used to provide services to homeless students in Title I schools that are not ordinarily provided to other Title I students.

Homeless Reservation Must Be Based on Needs

Each LEA should maintain documentation locally to demonstrate that the amount reserved for providing Title I, Part A services to homeless students was based on need. The Federal Program Compliance Division has worked with the Agency’s McKinney-Vento staff to develop a worksheet that LEAs can use as part of their needs assessment to assist in determining an appropriate amount of Title I, Part A funds to reserve at the LEA level for services to homeless students.

Resources

Guidance and Worksheet to Determine Amount of Title I, Part A Homeless Reservation

For additional information related to the use of Title I, Part A reserved funds, please see the Title I, Part A Use of Funds Reference Document.

The Federal Program Compliance Division is proposing an internal system for informing the Agency’s risk assessment process based on all the programmatic monitoring activities conducted by the Division. This virtual session will provide an overview of the proposed LEA Program Compliance Dashboard and is intended to solicit feedback from LEA and ESC staff administering the following federal programs.

• Title I, Part A (Improving Basic Programs);
• Title I, Part C (Migrant Education Program);
• Title I, Part D (Neglected and Delinquent);
• Title II, Part A (Supporting Effective Instruction);
• Title IV, Part A (Student Support and Academic Enrichment);
• Title V, Part B, Subpart 2 (Rural and Low-Income School Program);
• Ed-Flex;
• Equitable Services to Private Non-Profit Schools;
• Supplement, Not Supplant; and
• Unsafe School Choice.

Registration and Session Information

Date: Thursday, August 29, 2024

Time: 1:30 pm CST - 3:30 pm CST

Please register by accessing the following link: https://txr20.escworks.net/catalog/session.aspx?session_id=102273.

Title I, Part A (TIA)

Implement: TIA activities for LEA campuses and eligible PNP students, as approved in application.

Monitor/Reporting: Periodically monitor campus program implementation timeline (coordination, parental involvement, and professional development activities).

Title I, Part C (TIC)

Plan: Identification and Recruitment planning for strategic use of recruiter’s time.

Implement: Conduct MEP activities approved in Consolidated Federal Grant Application; ensure alignment to ESSA Consolidated Application.

• Ensure coding of migratory students in PEIMS is correct.
• Run PFS report and submit it to ESC.
• Run Migrant P2s turning P3 report for Residency Verification
• Enroll Children with new COEs into TX-NGS
• Identify and recruit eligible migratory children in school and in the community year-round
• Provide updated list of migratory students with newly identified students to cafeteria manager.
• Respond to MISX move notifications within timelines.
• First Contact: Contact currently eligible families to determine if a new move has occurred.
• Complete PFS Action Plan
• Annual Training for ID&R and TX-NGS (And ensure all designated staff receive training for the current year from ESC)
• Complete Annual ID&R Online Course

Evaluation: Assessment of the MEP’s effectiveness/program evaluation (Best Practice-quarterly)

Title I, Part D (TID, sub 2)

Plan: Use previous year performance data to plan for current year.

• Prepare for the annual student count
• Program is considered with the DIP as appropriate as a reaction to needs identified.

Implement: LEA reviews TID Provisions and Assurances for program implementation fidelity.

• Provide training and technical assistance as appropriate
• Identify items that need to be addressed for next year.

Monitor/Reporting: Monitor facilities as appropriate and by LEA’s schedule.

• Report on any new facilities as appropriate.
• Prepare for random validation monitoring

Evaluate: Program outcomes and deliverables

• Review last year’s program outcomes and prepare for current year implementation.

As per the Elementary and Secondary Education Act (ESEA), as amended by the Every Student Succeeds Act (ESSA) Title I, Part A, Section 1117(b)(5) and Title VIII, Part F, Section 8501(c)(5), an LEA shall provide the TEA (State Ombudsman) a written Affirmation of Consultation form signed by officials of each participating private school that documents meaningful consultation has occurred. TEA will provide a training session on how to submit PNP Affirmations for 2024-2025 and beyond through the new Federal Program Compliance (FPC) PNP Affirmation Smartsheet WorkApp. Affirmations are due via the PNP Affirmation Smartsheet WorkApp no later than September 30, 2024.

For an optimal learning experience, attendees should review the 2024-2025 Smartsheet WorkApp - LEA PNP Affirmation of Consultation Submission Instructions on the TEA ESSA Private School Equitable Services prior to attending training session. The Instructional Handbook is expected to be available August 7, 2024.

The 2024-2025 Private Nonprofit (PNP) Affirmation of Consultation forms are available on TEA’s ESSA Private School Equitable Services webpage. LEAs may download 2024-2025 PNP Affirmation forms for both formula grants and the Title IV, Part B, 21st Century Community Learning Centers (CCLC) discretionary grant from the TEA’s ESSA Private School Equitable Services webpage. The system is expected to become available for submissions on August 7, 2024. The deadline for PNP Affirmation data and submissions is September 30, 2024.

As a reminder, all PNP Affirmation revisions, due to school closure(s) or PNP declining equitable services in 2024-2025, must be documented in the LEA PNP Affirmation Smartsheet WorkApp by June 3, 2025.

Statewide Training Sessions

The Federal Program Compliance Division will offer one virtual statewide training session and two virtual question and answer (Q&A) sessions for the new 2024-2025 PNP Affirmation Smartsheet WorkApp process. There is no cost to attend the events. Participants must register in advance to receive the Zoom webinar links to join the events. A voiced-over presentation video of the LEA PNP Affirmation of Consultation Smartsheet Submission Instructions process will be published on the Statewide Training Series webpage following the training session.

August 7, 2024, | 9:00 a.m. – 10:00 a.m. Central Time

Statewide Training Registration Link: https://zoom.us/webinar/register/WN_eYYQvCKKTGu3pVz8t0Plxw

Title II, Part A (TIIA)

Plan: Planning for Meaningful Consultation, Coordination of Professional Development.

Implement: Work on the DIP description for TIIA activities and their alignment with challenging State Academic Standards and

• TIIA Meaningful Consultation
• TIIA PNP participation
• TIIA Prioritization of Funds
• Implement TIIA activities as approved in application

Monitor/Reporting: Retain documentation that can be used to establish compliance.

Evaluate: Meaningful Consultation.

PNP

Plan: Consult with Private School Officials on equitable services being provided for current year.

• Finalize PNP school lists to participate with applicable Title Services for current year.
• Program Manager clarifies budget based on district applications and PNP consultation of needs.
• Send updated budgets for services to private school principals.
• Prepare LEa inventory documentation and tracking system foe PNP's use of equipment.
• Finalize PNP TIIA professional development requests.

Implement: Ongoing consultation with PNP school officials. to ensure services are being implemented for applicable program(s).

• Establish equitable services start date with participating PNP school officials and begin services with current fiscal year funds.
• LEA program instructor/third party contractor:
• Visis with principal for final determination of content area and grade levels to be served.
• Finalizes student rosters by verifying returning students on proposed roster.
• Adds students new to the school who are exhibiting academic need based on predetermined criteria.
• Develops instruction schedule-based times when instructor will be working with students.

Monitor: LEA Manager: consult with private school officials to review budgets for equitable services, program specifics, and timelines/deadlines.

• Confirm physical home addresses from PNP school officials of potentially eligible TIA students to verify residential eligibility.
• Program Instructor/Third Party Contractor maintain log of attendance with eligible students.

Evaluate: Consult with participating private school officials on Title program equitable services, implementation and effectiveness.

August 12, 2024

Session #550328

EDGAR 101

TEA Associate Commissioner Cory Green and staff will provide updates on the Education Department General Administrative Regulations (EDGAR) and Uniform Grant Guidance (UGG). This training is for all federal programs and fiscal management staff in all levels of knowledge and experience. Attendees will leave with a better understanding of EDGAR and UGG, federal compliance and administration, and practical, real-world examples of implementing these rules.

September 12, 2024

Session# 562433

Private Nonprofit: Providing Equitable Services

September 25, 2024

Session# 562424 (AM)

Parent & Family Engagement Compliance Training: making Sense of Title I PFE Requirements

September 25, 2024

Session# 562425 (PM)

Parent & Family Engagement Compliance Training: Building Capacity

September 26, 2024

Session# 562435

Title I Basics: Program Overview, Use of Funds, & LEA/DIP Plans

October 1, 2024

Session# 562436

Title I Schoolwide Elements: CNAs, CIPs, and Evaluation of Effectiveness

October 23, 2024

Session# 562444

Title II Program Requirements and Use of Funds

2023-2024 ESSA Consolidated Compliance Report

July 29 – September 30, 2024

Guidance to Remember:

• There were no changes to the 2023-2024 Title III Compliance Reports
• Any carryover from 2022-2023 that was expended during SY 2023-24, must be reported in the 2023-24 Compliance Report
• Any LEA who requested for their PS3114 to be opened for carryover, must complete their 2023-24 PR3114
• It is appropriate for an LEA to indicate “N/A” for any response that truly does not apply to them
• Both PR3002 and PR3114 are a part of the LEA’s Risk Assessment

All training materials will be accessible on the TEA

ESSA Consolidated Compliance Reports Resources webpage.

Host a watch party and build: Capacity, Knowledge & Community of families of EB students.

Visit the T3 Series page.

The TEXLead application (app) was developed to help Texas school leaders have immediate access to important information at their fingertips.

TXELead App allows users to select from the following roles:

• Program directors

• Campus administrator

• LPAC Coordinator/Facilitator

• Campus Testing Coordinator

How To" video.

Report Guidance - ESSA Consolidated Compliance Reports Resources &

TEA Unsafe School Choice Option Guidance Handbook

TEA released information from the Department of Grant Compliance and Administration regarding the upcoming Title IV, Part A, LEA Special Data Collection for Public Reporting. This report OPENED on October 1, 2023, in the TEA WorkApp. Please use the link to access the TEA News Bulletin.

If you have any questions or concerns regarding this required reporting, please don't hesitate to contact me and/or Ray Vasquez (ray.vasquez@esc18.net).

Title IV, Part A (TIVA)

Plan: Consult with required stakeholders and gather input/feedback on the TIVA program and activities being supported with funds.

• Consult with private school officials on the TIVA program needs, objectives, intended outcomes, implementation, and effectiveness of equitable services provided.
• Finalize PNP School lists to participate with TIVA equitable services for current year.

Implement: Consult with required stakeholders and gather input/feedback on the TIVA program and activities being supported with funds.

• Set and prepare data collection/documentation for the TIVA program objectives, intended outcomes, and evaluation for effectiveness data for activities to be implemented the upcoming year.
• Share final TIVA program objectives, intended outcomes, and evaluation for effectiveness tool with stakeholders, for current year.
• Establish equitable services start date with participating PNP school officials and begin services with current fiscal year funds.

Monitor/Reporting: Consult with participating private school officials on TIVA program implementation and effectiveness of equitable services provided..

• For participating PNP’s monitor the use of TIVA program supplies, materials, and equipment to ensure use is secular, neutral, and non-ideological.
• Review carryover expenditures and plan with content areas.

Evaluate: Program objectives, intended outcomes, and evaluation for effectiveness data for the activities funded with TIVA in the past year.

The Amazing Race: Federal Programs Edition

The Federal Programs Summit is a one-day in-person event for educators to embark on a journey of innovation and inspiration in supporting all students with a particular focus on Homeless, Bilingual, Migrant, and CTE students. The summit commences with Liz Murray, who will take you through her personal journey or triumph: Homeless to Harvard. You'll have the opportunity to choose from over 20 breakout sessions, each offering practical insights and strategies. The summit concludes with Ernesto Mejia, who through his hardships learned to never give up on the American Dream: Education.

The Federal Programs World is waiting for you. Register Now to secure your spot!

The first 100 participants to register will receive a:

• Summit T-Shirt
• Copy of Liz Murray's Book; and
• Region 18 Swag Bag

McKinney-Vento Homeless: Establishing a Successful Homeless Program

Session #562380

This session will provide participants with the knowledge on how to create and implement an effective McKinney-Vento program.

October 23, 2024

Session #562381

McKinney-Vento: Identification Indicators

This session will provide participants with terminology, proper identifiers, and PEIMS indicators regarding homeless students.

November 12, 2024

Session #562383

McKinney-Vento Homeless: School of Origin Transportation

This session will provide an in depth look at School of Origin Transportation to give participants a better understanding of the term 'School of Origin'. Ways to provide transportation support services will also be shared, along with resources,

February 11, 2025

Session #562384

McKinney-Vento: Identification Indicators

This session will provide participants with terminology, proper identifiers, and PEIMS indicators regarding homeless students.

April 16, 2025

Session #562385

McKinney-Vento: Developing a Data Driven Student Success Plan that includes Parent and Family Engagement

This session will provide participants with recommendations on how to design and implement a data driven student success plan.

May 5, 2025

Session #562386

McKinney-Vento: End of Year Review

This session will provide participants the opportunity to evaluate their McKinney-Vento program and build upon their strengths, needs, and improvements.

Highly Mobile and At-Risk Student Program Division Upcoming Webinars:

(Registration is Now Open!)

• Register for 2024-25 Quarterly Webinar #1 | Thursday, September 19, 2024
• Register for 2024-25 Quarterly Webinar #2 | Thursday, November 14, 2024
• Register for 2024-25 Quarterly Webinar #3 | Thursday, February 13, 2025
• Register for 2024-25 Quarterly Webinar #4 | Thursday, May 1, 2025

Refreshed programs of study will be implemented beginning with the 2024-2025 school year. Changes to programs of study are additive and should not negatively impact students who have already started a program of study. Additional information is available on the programs of study webpage

On December 12, 2023, the Texas Workforce Commission’s three-member commission adopted the Industry-Based Certification (IBC) Advisory Council’s Inventory of Industry-Recognized Credentials to comply with Texas Labor Code Chapter 312. The chapter directs the Texas Workforce Commission (TWC) to provide a copy of the Industry-Recognized Credential Inventory to each school district and public institution of higher education that offers a career and technical education (CTE) program to public high school students. The IBC Advisory Council Inventory of Industry-Recognized Credential may be found at Tri-Agency Workforce Initiative.

While the TWC’s list of industry-recognized credentials may be used to provide additional opportunities to meet the educational and career goals of students, only the Texas Education Agency’s Industry-Based Certification List for Public School Accountability with aligned certifying entities may be entered into Texas Student Data System (TSDS) Public Education Information Management System (PEIMS) and count toward the College, Career, and Military Readiness (CCMR) calculations for accountability and for reimbursement requests. In the future, all certifications included on TWC’s inventory will be evaluated against criteria in 19 TAC §74.1003 for possible inclusion on the TEA’s list for public school accountability.