Box Butte 4-H Fair Newsletter 2024

Extension Staff:

John Thomas - Extension Educator, Ag

Melissa Mracek, 4-H Educator, N. Panhandle

Ashley Fenning – Extension Asst. 4-H

Katie Carter - Office Manager

Macala Hood - Summer Office Asst.

Crystal Garza - Summer Office Asst.

Email: boxbutte-county@unl.edu
Website: boxbutte.unl.edu
Location: 415 Black Hills Avenue, Alliance, NE, USA
Phone: 308762-5616
Facebook: https://www.facebook.com/BBCExtension

Instagram:bbc.4h

President: Briana Bolek

Vice President: Chad Bell

Secretary: Krista Carter

Treasurer: Lacy Willey

Member: Shauna Meyring

Member: Alishia Intermill

Junior Members:

Gavin Bell

Makenna Quick

Rozlyn Wills

On Monday, July 15, we are asking youth ages 8-18 who sell livestock and small animal to meet us at the Extension Office at 2:00 PM to go around town to invite previous and future buyers to the 2024 Box Butte County Livestock Auction. Then everyone will meet back at the Extension Office around 4 for an ice cream treat! Hope to see you there!

The only Summer Workshop that is open is the Entrepreneurship Camp, July 11th & 12th. Please call and RSVP if you are planning to come. Fee is $10. This workshop is open to youth going into grades 6-12.

We will be setting up the livestock pens in the barn for fair on Wednesday, July 24th starting at 6:00 PM. We always need help getting these set up. If you are showing livestock please come if you are able.

Call the office if you have questions.

A great way to keep updated on all things Box Butte County 4-H!

Text @boxbut to 81010

https://www.remind.com/join/boxbut

• Go to boxbutte.unl.edu
• Go to Box Butte County 4-H, then in the drop down menu go to "BBC 4-H Fairbook"
• Highlighted in Yellow at the top is the Fair Registration Form (fillable PDF)
• To fill out classes go to https://extension.unl.edu/statewide/boxbutte/bbcfairbook/ ➔ BBC 4-H Fairbook for Class Code and Description to complete registration form.
• ALL CLOVER KIDS, 4-H MEMBERS AND FFA MEMBERS MUST COMPLETE A FAIR REGISTRATION FORM TO BE ABLE TO EXHIBIT THEIR PROEJCTS AT THE FAIR.

Note: You can split your screen with the PDF and the fairbook to make it easier.

The fillable PDF is below if you would like to access the form that way.

Mail, drop off or email completed registration form at the Extension Office ON or BEFORE

July 1, 2024.

Fair Registration forms NOT received on or before July 1 will not be able to exhibit your projects at the 2024 4-H Fair. The registration forms build the fair! Please help us out!

In the past you have used different codes to enroll in FFA projects. Go ahead and use the codes that are listed in the 4-H Fairbook. At weigh-in you can determine if you are exhibiting in 4-H or FFA. Last year we had exhibitors register in both 4-H and FFA and that gave us an inaccurate count of animals.

Again, please just register your animals in the 4-H category then you can determine 4-H or FFA at weigh-in.

2024 Box Butte County Fair 4-H/FFA FairBook is online.

NOTE: FFA exhibitors please use the 4-H Fairbook codes to register your livestock projects. If you have a static project you will use one code.

The Fair Book is online: https://extension.unl.edu/statewide/boxbutte/bbcfairbook/

• You will see a listing of project areas to click on.
• If you have any problems accessing the page, give the office a call.
• Remember that registrations may be dropped in the mail slot in the center door at the back of the building if the office is closed.
• Check the fairbook before you start a project so you know the details.
• Complete all the needed information as neatly as possible.
• Double check class numbers and names. (Ex. If you are showing 3 market lambs please list the class number and name 3 times)

If you have questions, please call the Extension Office at 762-5616 or stop by!

• If you are entering a class more than once (animals), you must list it more than once. For example: Two market steers, write down the project code for market steer class twice.
• Don’t forget entries for Showmanship, Fashion Show, Music Contest or other County only projects.
• Please check to make sure you are entered in the correct age division. 4-H Age is your age before January 1, 2024. Juniors (8-10) Intermediate (11-13) Seniors (14 and above).
• If there are only two age group’s Juniors (ages: 8-11) Seniors (ages: 12-18).

• Gardening and Flower Exhibits: Go ahead and pre-enter what you might be bringing. The office will print entry tags for all pre-registered exhibits. This will save exhibitors from having to fill out entry tags at the fair. If you do not bring everything you registered, just let us know and we will void the entry tags. The following free resources will guide you in preparing your exhibits for entry. http://4h.unl.edu/4hcurriculum/preparingcutflowers http://4h.unl.edu/4hcurriculum/preparingvegetabesherbsandfruit
• If you are entering a project in the Special Garden Project, don’t forget to bring your evaluation form which was enclosed with your seeds or, you can download it from the online fairbook.

• Livestock Handbook Agreement: ALL exhibitors and one parent must review, sign and return, to the Extension Office, the Large Animal Handbook Agreement, to be eligible to show and sell livestock at the Box Butte County Fair. New families are always welcome to contact the Extension Office or their superintendent.
• Small Animal Handbook Agreement: must be turned into the office by July 1 with your fair entries. It should be signed by ALL small animal exhibitors in your family as well as a parent/guardian.
• Dog or Cat Vaccination Record. If you have an appointment set for after that date, please communicate with me. If your record is not available at the fair, you won’t be able to show your animal.
• Horse Level Testing (all parts)
• Camper spots need paid for if wanting last years' spot.

• Youth must pass the Level I Advancement Test to be able to compete in the 4-H County Horse Show. Give Ashley a call or stop by the office. You are expected to have arrangements made by July 1 (Fair Entry Deadline).
• Anyone who has not completed these requirements will not be eligible to show at the 2024 County Fair Horse Show.
• You will need to take the written test, give your demonstration at a 4-H meeting or horse practice and do your skills test with Sally Bryner, Melissa Mracek, Alexis Buskirk or Jenilee Woltman. If you don’t have a project book, let me know right away and I will get you one.
• With the addition of the Working Ranch Horse Class youth will have to pass Level 2 to compete in this event.

I apologize for not sending this newsletter out sooner. Our July 1st Deadline has past!

If you would like to add projects to your registration forms please do so by July 15th.

• Rabbit and Poultry Pre-Entry forms: Exhibitors of both Rabbits and Poultry will be allowed to enter up to 12 birds or rabbits per exhibitor for the pre-entries, then will ONLY BE ALLOWED TO SHOW 6 birds or rabbits during fair week.
• Music Contest Entry Forms (see fairbook for form)
• Fashion Show Narration Cards and Shopping in Style form SF-184 Sheets (See Fairbook for forms)

The number for the FAIR 4-H OFFICE during fair is 487-5347.

The Fair Office number is 487-5223.

A big thank you to Farm Credit Services of America for donating one shirt per exhibitor! 4-H Council approved t-shirt this year will be green with the same logo.

If you didn't get your t-shirt ordered (DEADLINE JULY 1ST) or need extras, you will have to stop at Studio A to order them.

Prices for Camper spots:

• 30 AMP - $100.00
• 50 AMP - $100.00

Make your checks payable to Box Butte County Ag Society as all funds go to the Fair Board.

If you had a camper spot last year you will have first chance at that spot this year. The $100 fee will need to be paid and received by the Extension Office JULY 1. If the $100 fee is not received in the office by that date, any spot that has not been paid for will be available to families of enrolled 4-H/FFA Exhibitors on July 2nd. The open camper spots will be available on a first come to the office, pick your spot and pay basis.

The Extension Office handles the registration of 4-H families as a courtesy to the Ag Society.

If there are any issues with the campers you will need to contact a Fair Board member. Please do your best to resolve issues on your own. We will have phone numbers posted for all camper spots. Try to resolve issues with that person before bringing in someone else.

Note: The only Camper Spots left are in the West.

NOTE: Only 1 vehicle can be parked along with the camper in each spot. Both vehicle and camper must be out of the fire lane. If we continue to violate this, we may be restricted from parking in the camper area and will have to park outside. FIRE LANES MUST BE OPEN. It is unacceptable to park in your neighbor’s parking space. Dogs must remain in the campgrounds. They are not allowed in the barns/buildings.

The 4-H Council Members invite all Livestock Superintendents, Small Animal Superintendents, Static, Horse & Shooting Sports Superintendents to an appreciation dinner followed by a meeting on Tuesday, July 16 at 6:00 PM at the Multipurpose Hall in Hemingford. This is a great way to finalize any last minute fair to-dos and make sure we have enough help for the shows. OR just come enjoy a free appreciation dinner provided by the 4-H Council.

Livestock Buyer Barbecue Flyers will be available for pick up at the office.

Buyer BBQ tickets will be mailed to the previous year’s buyers so it is certain they receive them in a timely manner.

If you have any question please come and hopefully we can get them answered. Or you can always call the Extension Office 308-762-5616 or email Ashley at astevens4@unl.edu

Anyone is welcome to attend the 4-H Council Open Meetings in June, September and April.

We will be changing the format on presenting Care to Share forms.

Any specific problems or complaints should be directed to the 4-H Assistant, Extension Educators & staff in writing so an inspection can be made at the fairgrounds. If problems/complaints can’t be resolved with 4-H Assistant, Extension Educators & staff, FFA Advisors and superintendents, a special meeting will be called by the Box Butte County 4-H Council. The Box Butte County 4-H Council will serve as the fair 4-H rules committee. Any suggestions for improvement, complaints, or protests must be signed and submitted in writing on the “Care to Share” form prior to the August 4-H Council immediately following the county fair to be considered. Those who submitted forms will be called into the AUGUST meeting on an individual basis to have a chance to explain the reasoning for their form. Care to Share: forms can be picked up in the 4-H office at the fairgrounds during fair week.

The 4-H Council Open Meeting following fair will be in September

Fair clean-up is Saturday, July 27 STARTING AT 8 AM!

• All 4-H families are encouraged to help ready the buildings and grounds for the Fair. Bring rags, buckets, shovels, rakes, hammers, weed eaters and any other cleaning supplies that you feel would help your work go faster.
• The 4-H Council will be serving lunch between 11-NOON, with door prizes to follow.
• If your family is unable to attend, there may be other projects that need completed that could be done at another time. Please contact Ashley, a fair superintendent, 4-H Council or fair board member and find out how you can help!

Keeping the 4-H area litter free is very important and a reflection of our organization.

• 4-H Clubs and Independent Members are asked to sign up for a day during the fair to help keep the area clean by picking up litter, dumping the trash cans and sweeping the 4-H “Breezeway”.
• The sign-up sheet will be posted outside the 4-H Fair Office!
• Leaders please let Ashley know a day during the week OR you will be assigned a day.
• If you are an Independent you need to help clean up as well, you aren’t off the hook.
• Trash bags will be provided and available in the 4-H office.

Please contact the Extension Office before fair to be placed on the schedule or, sign up at the 4-H office when we get to the fair. Thank you!

There are NO dogs allowed on the fairgrounds with the exception of service dogs. Dogs ARE allowed in the campground area if you are camping there and if your dog isn’t disturbing the peace of others. If your dog is barking or disturbing the peace of others you will be expected to take your dog home.

This year we will celebrate the start of fair with a parade. All IDed 4-H Animals are eligible to participate! The parade will start at 6:00 at the west end of the fairgrounds. We are encouraging small animals and clover kids to start and walk down the walking path toward the barn. Once the parade reaches the barn our livestock animals will parade through the ring. We have an order that will be posted at a later time.

This parade will take the place of our best dressed dairy goat and chicken classes, by allowing more youth and animals to participate.

There will be a short registration (line up) form we ask parents/youth to fill out if they want to participate. These will be due at Fair Clean-up on July 27th.

If you are dressing up your livestock we encourage you to test out the outfit on the animal prior to coming to fair.

CLOTHING CONSTRUCTION & QUILT QUEST

• All clothing construction, (STEAM 1, 2 & 3 & Beyond the Needle, Knitting, Crochet and Quilt Quest (including barn quilts) projects will be judged on Thursday, August 1. Projects must be entered between 9 AM and NOON in the 4-H Building.
• Quilts, including barn quilts, will be entered and judged on August 1 with the clothing projects.
• The following project areas have information sheets that must be completed and entered with your exhibit at county fair: Beyond the Needle, Upcycled Garment, Knitting, Crocheting, and Quilt Quest. These forms are available with the online fairbook.
• The judges may break for lunch on clothing day depending on length of judging.

FASHION SHOW

• The School Art Building will open at 8 AM for exhibitors to begin dressing. Bring old sheets to lay on the floor, so garments will not get dirty when changing.
• Shopping in Style and Attention Shoppers will model and have the written aspects of the project (notebooks, posters, and video) judged also.
• Judging will be in the Multipurpose Hall beginning at 8:30 AM.
• Shopping in Style Reminder - When shopping for your project, shop for the entire outfit. The score sheet is based on the entire outfit with all the parts purchased. Your accessories may be something you already have. You must complete the 4-H Shopping in Style Fashion Show Report form SF-184 and submit it to the office no later than July 15 with the narrative cards. This form is available on the on line fair book under Fashion Show. Half of your ribbon placing comes from the information on this form!

PUBLIC FASHION SHOW

• If you model in the morning you need to also model in the public fashion show in the evening.
• The Public 4-H Fashion Show and the presentation of ALL Clothing Construction, Modeling & Quilt Quest Awards will be held on Thursday, August 1 at approximately 7 PM in the Multipurpose Hall at the fairgrounds.
• Clover Kids can participate in the evening public fashion show on August 1, please be sure to turn in a Narration Card by July 15. Clover Kids will need to be dressed and at the Multipurpose Hall by 6:45 PM.
• The 4-H building will be open at 6 PM to begin changing.
• At 6:45 PM models will be lined up in their modeling order which will be different from Thursday morning.
• The order of line-up will be posted in the building.

· This contest is open to any 4-Her carrying and exhibiting a foods project. Be sure and pre-register for this contest by July 1.

· There will be two age divisions for Tablesetting. Junior (age 8 - 11 before Jan 1) and Senior (age 12 - 18 before Jan 1).

· To qualify to participate in the State Fair Culinary Challenge Contest, you must compete in a team of 2 youth. You may compete as an individual at the county fair.

· SOY is the 2024 challenge ingredient. SOY must be included in the dish you prepare and serve the judge.

· The 2024 Contest will be held in the Multipurpose Hall on Thursday, August 1. Contestants can start setting up at 2:00 PM with judging to follow at 3:00PM.

Box Butte County is going to hold the Working Ranch Horse class for youth that have tested into Level 2 and registered for the event. The event will be held at the Alliance Rodeo Grounds starting at 6 PM. Hopefully we have better weather this year!

• Check-in time for the Horse Show begins at 7 AM on Saturday, August 3.
• Pattern Books & Programs will be available at the crows nest at 7 AM.
• Grand Entry will begin at 8 AM and the show will start after that with Showmanship.
• Don’t forget official dress which includes a long-sleeve white shirt and a 4-H armband which is available at the office at the cost of $5. The complete dress code (hats, type of boots, etc.) is available in your 4-H Horse Show and Judging Guide (available at the Extension Office).

The Cat Show will begin at 11 AM and the Dog Show will follow starting at approximately 1:30 PM.

CAT SHOW

• Check-in time for the Cat show is 10:30 AM with the show to begin at 11:00 PM.
• The cat superintendent will provide the cage for cats & where exhibitors will decorate their cage.
• You must have turned in your vaccination record with your fair entries by July 1.
• Clover Kids are allowed to show cats during the cat show, but they must have vaccination records.
• Cats will be vet checked before the show.

DOG SHOW

• Check-in time for the Dog show is 1:00 PM with the show to begin at 1:30 PM, or following the cat show.
• You must have turned in your vaccination record with your fair entries by July 1.
• Please remember only dogs participating in the dog show are allowed in the barn.
• Dogs must remain on a leash at all times.

Both Rabbits & Poultry will show on Wednesday, August 7th.

The Rabbit Show will start at 8:00 AM Wednesday August 7, with the Poultry Show to follow starting approximately at 11:00 AM.

• Rabbit and Poultry Pre-Entry forms are due to the Extension Office by July 15. Exhibitors of both Rabbits and Poultry will be allowed to enter up to 12 birds or rabbits per exhibitor for the pre-entries, then will ONLY BE ALLOWED TO SHOW 6 birds or rabbits during fair week.

POULTRY & RABIIT CHECK-IN

• Poultry & Rabbit Check-in will be on Tuesday, August 6 from 9 AM-1 PM.
• All Poultry & Rabbit exhibits need to enter at the front (south side) of the Red Barn to be health checked by a superintendent and vet before they may be entered or housed.
• Poultry are only allowed to show in the 4-H Show or the Open show, but will not be allowed to show in both shows.

Sale

• Anyone who will be selling rabbits or poultry at the livestock sale will have their sale photos taken on Wednesday Morning, August 7 @ 10:00 AM.
• Rabbit and Poultry will be a Retain Option only! There will not be a resale for rabbits and poultry. If the youth does not want to take the animal home, there will be a list of other buyers.

Please call if you have any questions.

Note from the Little Red Barn

Please do not use kitty litter for rabbit/poultry cages. Use the wood shavings provided. We seem to be running short of water/feed pans. If you have them, please bring your own feed pans and water pans or bottles. Bringing your own pans will save lots of time at clean-up. No more scrubbing pans...…Yeah! If you do not have any pans, there will be a few pans available that will need to be cleaned up at check-out. Thanks for your cooperation.

Static Entry will be from 9 AM-1 PM!

Foods and Photography Interview Judging will take place in the Multipurpose Hall.

Home Environment, Human Development, Heritage, Horticulture, Cookie Jars, Miscellaneous Ag & Clover Kids Interview Judging will take place in the 4-H Building.

• Static exhibit entry and interview judging will be held from 9 AM to 1 PM on Tuesday, August 6. We will judge until we are finished but, you must sign in and be on the waiting list no later than 1:00 PM.
• The following project areas have information sheets that must be completed and entered with your exhibit at county fair: Home Environment, Child Development, and Photography. These forms are available with the online fairbook.

• FOOD PRESERVATION REMINDER: On the label of your project, you need to state the source of your recipe. Sources include the USDA Guide for Food Preservation, So Easy to Preserve, Ball Canning Guide and Extension publications. Be sure you include the year of publication. Publications must be no earlier than 1994 when processing times made numerous changes. Recipes from a church cookbook or auntie’s recipe box are NOT acceptable.

• During the static interview process ONLY THE EXHIBITOR will be allowed to communicate with the judge. The parent(s)/guardian(s) will not be allowed to be involved during the judging process.

The judges will break for lunch around Noon.

ALL Clover Kids need to be enrolled in 4-H on the 4Honline website. Also, please complete a Fair Registration form for your Clover Kid (see above), and be sure to register your Clover Kid for the projects that will be coming to fair. If you need help with this contact the Extension Office.

PUBLIC FASHION SHOW:

• We will need a narration card about your outfit to read while you model. If you need help writing a narrative, contact Cathy or Crissy Kloch or the Extension Office. The outfit does not have to be sewn by the Clover Kid. Just pick an outfit from your closet or your favorite school or summer outfit.
• On Thursday, August 1, Clover Kids will need to be dressed and at the Multipurpose Hall by 6:45 PM. Youth can sit together in a reserved space, or with family.

STATIC PROJECT ENTRY DAY:

• Enter projects and meet with the judge on Tuesday, August 6 from 1 - 2 PM in the Multipurpose Hall (Clover Kids can enter up to 3 projects)

PET PARADE:

• The Pet Parade is scheduled to begin at 3 PM in the Livestock Barn, Tuesday, August 6th.
• The Pet Parade will not start until all the Clover Kids have visited with the judge.
• House pets or stuffed pets are acceptable for the pet parade.
• Live Animal Examples: Poultry, Rabbit, Cat, Dog, Fish, Lizards, Hamsters, etc.
• Livestock projects are not acceptable for the Pet Parade (this includes lambs, bucket calves, feeder calves, goats, dairy animals, horses, swine etc.)

SMALL ANIMAL SHOWS:

• Clover Kids are allowed to participate in the Cat, Dog, Rabbit & Poultry Shows. Please make sure your cat & dog have vaccination records and you must have registered for these events on the fair registration form

LARGE ANIMAL SHOWS:

• Clover Kids are allowed to participate in the Pig, Meat Goat, Dairy Goat, and Sheep Show. (Clover Kids are NOT allowed to participate in the Horse, Beef or Dairy Cow show).
• Clover Kids MUST be accompanied by an older 4-H member and be enrolled in 4-Honline and completed a Fair Registration Form. If you have questions please contact the Extension Office or visit the Fairbook.

• Steph from Steph’s Studio will be taking pictures of the sale animals again this year.
• Please dress in official show dress for your photos.

SCHEDULE

WEDNESDAY, AUGUST 7

RABBIT/POULTRY - 10 AM

MEAT GOATS/SHEEP - 11 AM

BEEF - 1:30-3 PM

SWINE - 3-5 PM

I think everyone is aware of how much energy Steph puts into our fair. Please be courteous and be where you are supposed to when you are supposed to be there.

Rabbit & Poultry Exhibitors make sure you get your picture taken as pictures maybe going on during your shows.

• The goal of the Herdsmanship Contest is for the 4-H members to present quality, groomed animals in a clean environment to Box Butte County Fair Visitors.
• Specifics of the Herdsmanship Contest will be announced at the barn meetings on Wednesday and you can also consult your livestock and small animal handbooks.
• Winners will be recognized at the annual 4-H Achievement Night in November. Awards will be given to the top individual in each species in the Livestock Barn and an overall award for the exhibitor with the most points.
• There will also be an individual rabbit winner and poultry winner and an overall winner in the Little Red Barn.
• Posters are due to the Herdsmanship Superintendent (per each barn) before 2 pm on Wednesday, August 7 and will be judged.
• Educational displays are NOT ELIGIBLE for the Nebraska State Fair. Entries will be a county only project and judged for a ribbon premium.
• Posters will be used as a tie breaker, if there is a tie for herdsmanship winners.

• Little Red Barn (only): you can score extra points by displaying a poster in the little red barn. Details on the posters are available in your small animal handbooks. Posters will be judged and a ribbon placing awarded. POSTERS are NOT ELIGIBLE for the State Fair this year!

The class number for Herdsmanship is G090001 – Educational displays for Animal Entries Enter your poster under this class number to be eligible for a ribbon placing and a premium.

COOKIE JAR & AUCTION CAKES

Reminder: To be eligible for the Cake & Cookie Jar Auction, you must carry and exhibit a foods project. No white ribbon projects will sell in the auction.

• Cookie Jars will be entered and judged on Tuesday, August 6.
• Entry will be at the south door of the 4-H building.
• Entries will be on display until the auction on Friday, August 9 at 4 PM
• Remember each 4-Her must present their Cookie Jar/Cake in the auction ring Friday afternoon, Aug 9 in order for it to be sold. The Exhibitor must be able to carry their jar in the ring without assistance.
• Cookie Jars MUST be sold by the 4-H exhibitor who made the jar.
• Please refer to the fairbook for complete details.
• The amount to be with held from checks increased from to 4% due to increase in advertising expense for the Cake & Cookie Jar Auction.

Junior level: Must bake no less than 2 types of cookies for the cookie jar (2 dozen)

Senior level: Must bake no less than 4 types of cookies for the cookie jar (4 dozen)

• A dozen cookies of each kind must be baked for the Cookie Jar Auction.
• Only one of each kind will be needed for judging.

Auction Cakes will be entered on Friday, August 9 from 10 to 11 AM in the 4-H Building. Interview judging will take place so be ready to meet with the judge. Please refer to the fairbook for details.

• Nebraska Bank will be clerking the sale similar to the livestock auction. Nebraska Bank will then send out invoices to your buyer 1-2 weeks after the sale. They will cut checks for exhibitors after all buyers have paid for their purchase. We will NOT be taking any payments the day of the sale!
• Exhibitors will still need to turn in a written, addressed and stamped thank you note to the office for your buyer.

19th ANNUAL LUKE JENSEN MEMORIAL BB GUN & AIR RIFLE SHOOT

• Sunday, July 28 beginning at 10 AM at the Woolrich Building in Alliance.
• You need to have filled out and signed the Parental Release form for shooting sports.
• Please consult the Fair Book under Shooting Sports for details.
• You need to register for this event with the rest of your fair registrations.
• If you have any questions, please call the office.

TRAP SHOOT

• Monday, July 29 beginning at 5 PM at the Alliance Trap Club
• Youth must be 11 years old 4-H age to participate
• You need to have filled out and signed the Parental Release form for shooting sports and paid your $20 dues.
• Youth MUST attend at least one practice to review safety while participating in the trap shoot.
• Youth need to register for this event with the rest of your fair entries
• Please consult the Fairbook for more details.

• Just a reminder there is a dress code to participate in the Livestock Auction as well as the Cookie Jar/Cake Auction. Check the fairbook or the livestock handbook if you are unsure what the dress code is.
• Blank thank you notes for buyers of livestock and cookie jars will be distributed at the Fair. Checks will not be mailed to the exhibitors until a written, addressed and stamped thank you note has been submitted to the Extension Office. The thank you notes should not be sealed and may be randomly checked for content.

A Note from the Sales Clerk

4-H Members won’t receive a check from the sale of their livestock or cookie jar/cake until the buyers pay for their purchase. Please also turn in your thank you notes. We will take these Sunday August 11 from 8-10:30 AM in the 4-H Building or you can turn them into the Extension Office the week after fair. The thank you note MUST BE written, addressed and stamped to your buyer(s). We will have addresses available on Sunday for those that need it.

• 4-H projects which receive awards will include a thank you note addressed to the sponsor of the award.
• The awards are to be turned into the office after the contest is over and will be on display throughout the remainder of the fair.
• The thank you card (stamped) must be turned into the 4-H Office when you pick up your awards on Sunday morning. If you forget your stamps, they will be $.75 that day. I know you are exhausted by this time but, thank you’s are very important. Take a few minutes and put some thought into your message. A message of “Thanks” and signing your first name is not acceptable. If you need help, come find Ashley or ask your parents or an an older 4-H member.
• I also encourage you to write or personally thank all those who have helped you with your projects and all the volunteers at the Fair. Our Fair would not be possible if there were no volunteers. Those thank you’s are their only payment for all the hard work they do and that is all they expect. Blank thank you cards are available at the office or any note card or paper will work perfectly.

CHOICE CARDS

• If you won a Choice Card for a static exhibit you can pick it up on Sunday, fill out the prize you want and return it.
• If you won a Choice Card for a livestock project, please turn those in Sunday. You should have received your card during the show.
• Please turn in ALL Choice Cards by Sunday, August 11, during release of exhibits 8-10:30AM. This way we can get awards ordered sooner.

• Exhibitors must be present for post-fair clean-up by 8:00 AM on the last Sunday (8/11) of the Fair to help clean up after their sale animals’ area, help clean up the barn and tear down pens that were set up. Show equipment, tack, and animals should already be out of the livestock barn.
• Livestock Exhibits will be released Sunday August 11 from 8 AM to 10:30 AM. Resale animals ONLY may be released Saturday Evening for the resale buyers’ convenience.
• Static Exhibits will be released Sunday August 11 from 8 AM to 10:30 AM.
• Everyone is extremely tired by Sunday, so please don’t make people wait. If you will be out of town, ask a fellow club member to pick up your exhibits.
• Please come pick up your awards this day too.
• You can write thank you notes and turn in your choice cards on Sunday, August 11 in the 4-H building as well.

• Please remember everyone, including, 4-H Families, Volunteers, Extension & 4-H staff, Fairboard members and many others are doing their best to make sure we do what is best for our youth.

If there is an issue or concern arise:

• First, please refer to your Large or Small Animal Handbooks, the Box Butte County General Rules or the Fairbook.
• Second, if you still have any specific problems or complaints, they should be directed in writing using the “Care to Share” forms and must be filled out to completion and given to the 4-H Assistant or Extension Educators. These forms can be found at the 4-H Office at the fairgrounds. Any suggestions for improvement, complaints or protest must be signed and submitted in writing on the “Care to Share” Forms to be considered and will be reviewed at the August 4-H Council Meeting.
• If the problem cannot be resolved by the FFA Advisors, Superintendents, 4-H Assistant, or Extension Educators the matter will be taken to the 4-H Council.
• The Box Butte County 4-H Council will serve as the Fair 4-H Rules Committee, and reserves the right to change classes and requirements where necessary.
• Suggestions for improvement are always welcome, please fill out a "Care to Share" Form. We are always looking for ways to make things better.

Reminder: ALL JUDGES DECISIONS ARE FINAL!

Some important Livestock deadline dates.

· State Fair Nominations on Show Stock Manager is due June 15.

· Show Entry Deadlines are August 10 by 7:00 PM MT