Monthly Communication

for Continuous Improvement and State & Federal Programs

MonthlyCommunicationfor Continuous Improvement and State & FederalPrograms

June 2022

Welcome to the monthly Continuous Improvement and State & Federal Programs communication. The purpose is to contextualize Continuous Improvement into our daily work, to efficiently complete all State and Federal Program tasks, and to promote moving these tasks past simple compliance.


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In This Issue

  • Estimated Allocations and the Consolidated App
  • MICIP Requirements
  • 31a APFR
  • Equitable Services for Private Schools
  • 98b/104a EOY Requirements
  • S&F Programs PD for 2022/23

Consolidated App Updates

As of this writing, the Consolidated Application is not yet open, but estimated program allocations are now out for most federal grants. Please see this document on the delayed release of the consolidated app. As indicated in this document, districts will have 30 business days from the opening of the app to complete the process. This will still allow for a July 1 obligation date.


Very important - if you have activities that you need to fund starting in July, be sure to reach out to your OES rep to get pre-approval now. You don't want to count on those federal dollars and find out later that the activity is not approved.

MICIP Requirements

The MDE released a memo with Continuous Improvement requirements for 2022/23 and 2023/24. In a nutshell:
  • All districts must have a plan in MICIP (no more "paper"/template version)
  • For 2022/23, districts must have one goal
  • For 2023/24, districts will be required to have all active goals in MICIP


There are many more details in the memo, so please review if you have not already done so. As a reminder, there is no "submit" button in MICIP. For your goal to be active, all MICIP screens need to be completed and the goal needs to appear in the Portfolio. Resources:

31a Annual Program Fiscal Review

The 31a APFR is due July 15, 2022. The APFR is completed in NexSys. Resources:

MDE Memo

Presentation on the 2022 31a APFR

Equitable Services for Private Schools

The MDE has very recently updated the Equitable Services Worksheet (linked on this page - it is an Excel download so I can't provide a directly, sorry). The worksheet is required to use when determining equitable funding of Title IIA, IIIA, and IVA with in-district private schools. As a reminder, Title IA equitable funding is now calculated in NexSys as part of the Consolidated Application. Here are a few additional details:


  • The Equitable Services Worksheet was redesigned to meet ADA compliance. As such, it looks and acts different from before. Give yourself some extra time to understand how it works and what it is telling you.
  • The instructions for the worksheet are now in a separate document. I suggest reading the instructions carefully as you complete the process.
  • While Title IA is built into NexSys, there is still a Title IA calculation on the worksheet. I believe this is so you can do planning with private schools in this time that the consolidated app is not yet available. Please know that you'll need to use the calculations from NexSys for your "official" work with private schools.

98b/104a EOY Requirements

Districts are required to provide a progress report on building goals to the board at June board meeting and to upload those progress reports to the district transparency webpage. A few notes about this:

  • Districts do not have to submit the progress reports to MDE.
  • Here is an optional progress report template that meets all the requirements of the law. While districts can choose to use a different progress report format, this one was created in collaboration with MDE and MAISA/GELN.
  • Full details on 98b/104a (Graphic | Info)


Additionally, benchmark data needs to be provided to MDE. The data will be submitted in different ways depending on the benchmark assessment(s) your district uses. See this flowchart for more info.


  • If your district administers an "approved assessment" you will work with the assessment vendor to submit data via the data hub. The DataHub Newsletter from June 6th contains a ton of additional information about this process, including a way to export your student data for use with your progress report to the board. I suggest reading the first two articles in this newsletter carefully.
  • I contacted MDE to ask about districts that administer "local assessments" (any assessment that isn't iReady, STAR, NWEA, or DRC). I received a response from OEAA that there will be no further reporting requirements around local assessments.
  • Curious as to how this data is used? See the EPIC MSU report that was just released in April.

State and Federal Programs PD for 2022/23

The Michigan Association of State and Federal Program Specialists (MASFPS) have released our 2022/23 professional learning offerings. This is a great lineup and there is something for everyone. Don't forget to include this important professional learning in your consolidated application.

This is high-quality PD that is not available anywhere else. If you have any questions about any of the offerings, please don't hesitate to reach out to me or the MASFPS Executive Director, Sara Shriver (masfps@gmail.com).