USDA Foods Ordering Schedule

Round 1: January - March 1, 2024

WBSCM Catalogs are Available!

During January – February 2024, TDA is hosting guided working sessions for ALL RAs statewide to complete the required steps and tasks for submitting accurate and complete Round 1 requisitions.

These 1 hour sessions will ensure success for the submission of your upcoming USDA Foods orders!

If you registered for a session, the following are important notes to be aware of.

Sessions are optional for User Admin. (UA) to attend
Can the Order Manager attend sessions? Yes, additional staff may attend the session with the UA. Only the UA should register for the session.
An ESC will provide technical assistance on the ordering process.
Zoom access links are provided via email from Andrea Cooper.

*All USDA Foods ordering must be submitted no later than March 1.

USDA Foods Ordering Schedule

The Ordering Schedule is a guide for each weekly process
Copy of USDA Foods Ordering Schedule as seen below

Resource Folders for each week

Live folders provide guidance for each week. You are welcome to save and/or print resources. These folders were created for TDA hosted sessions. Some resources are repetitive.

Preparation (Week 1)

Access folder here

The first resource is the schedule of TDA hosted sessions. Weeks 2 & 3 were consolidated.
The second resource is the USDA Foods Ordering Schedule.

Processor List Click here for Processor List

After clicking the link below, SmartSheet will open in your web browser. Navigate to the appropriate processor and click the triangle to the left of each processor name to reveal the relevant information. If there are multiple Ship-to Codes for a single USDA Food Material, select one; either is acceptable.

Direct Delivery NSLP SY 2024-2025 - Plan for items to order.

Click here to review Direct Delivery NSLP available foods that are offered by TDA for SY 2024-2025.

Click here to review NSLP available foods that are offered by USDA for SY 2024-2025.

RA 102.8 OP-WBSCM Entitlement Bonus Summary Report - Find out how much entitlement / DoD you have allotted.
Weekly Commodity Bulletin Update Quick Start Guide - Know where to locate the weekly commodity bulletin information in WBSCM system. (reports)
WBSCM US List - List of RA numbers appointed by USDA. This number prepopulates when you navigate the WBSCM system.

Seasonal F/V - Direct Delivery (Weeks 2/3)

Access folder here

USDA Foods Ordering Schedule - guide to placing orders

Processor List Click here for Processor List

After clicking the link below, SmartSheet will open in your web browser. Navigate to the appropriate processor and click the triangle to the left of each processor name to reveal the relevant information. If there are multiple Ship-to Codes for a single USDA Food Material, select one; either is acceptable.

Direct Delivery NSLP SY 2024-2025 (Seasonal Round 1 only) - Consider ordering seasonal items first! They are only available during round 1.

Click here to review Direct Delivery NSLP available foods that are offered by TDA for SY 2024-2025.

Click here to review NSLP available foods that are offered by USDA for SY 2024-2025.

RA103.6 QS WBSCM Direct Delivery via Catalog Quick Start Guide - Instructions to submit direct delivery (brown box) requisitions.

*Notice instructions prompt to "Save as Draft". TDA recommends "save to draft" for all requisitions. Then, weeks 4/6 update status to "Ready for Approval". This provides time for "quality assurance check". You can make adjustments to a draft. Once the status is changed to "ready for approval" no changes can be made. Let's prevent the possibility of losing entitlement due to errors.

USDA Foods available list SY 24-25 final - USDA Foods available with WBSCM material numbers. Approximately 70% of the items are available for Texas. Accessible items are based on RA survey responses state-wide.
Weekly Commodity Bulletin Update Quick Start Guide - Know where to locate the weekly commodity bulletin information in WBSCM system. (reports)

QA Direct Delivery Requisitions & Submit (Weeks 4/6)

Access folder here

USDA Foods Ordering Schedule - guide to placing orders
WBSCM Requisition QA Checklist - Double check requisitions prior to submission
Update Draft Status to Ready for Approval - Slides for step by step instructions on how to update status to Ready for Approval.

Processing Diversion Requisitions (Week 5)

Access folder here

Reference Forecasted Quantities from Commodity Calculator - Work with your Co-op and/or Vendors USDA Foods Processing webpage
Processor List Click here for Processor List

After clicking the link below, SmartSheet will open in your web browser. Navigate to the appropriate processor and click the triangle to the left of each processor name to reveal the relevant information. If there are multiple Ship-to Codes for a single USDA Food Material, select one; either is acceptable.

Unsure of "ship to" address for processing vendor? Click on the Drop Down Arrow next to the vendor name. See the WBSCM Ship-to Code

One-Pager: Processing Requisitions: Exceptions

RA103.6 QS WBSCM Processing Diversion via Extended Search - Instructions to submit processing diversion.

*Best practice "Save as Draft" after QA checklist then change status to "Ready for Approval".

Browser Settings for WBSCM

Do not use Microsoft Edge. This can cause unexpected/incorrect display results.
Chrome is the supported browser for WBSCM. We highly recommend that all users review and adhere to the instructions in the attached Browser Settings job aid.

Browser Settings and Helpful Tips job aid