1. Get every person affiliated with the group on the same page. Meet with parents before the season/year starts, and supply an outline of necessary supplies, a schedule, and a handout of expectations and requirements (such as grades, attendance policy, etc.) Develop a list of written expectations for participants, and require parents to sign it. The list should also include consequences if expectations are not met. Conduct parent meeting to go over expectations and rules, and complete all paperwork. Provide drinks and snacks for parents, and allow them to discuss areas of concern with you. Conduct this meeting prior to the first practice, rehearsal or group gathering.
2. Set aside office hours to hear and address parents’ concerns. Be sure parents have accurate contact information, so they can get in touch with you if they have any questions.
3. Address any issues you may have with a parent or student in a timely and efficient manner.
4. Communicate to students and to parents that the students are accountable to the program before, during, and after the season/event.
5. Start and end all practices on time. Time is valuable to all people.
6. Get a schedule out early so parents can make plans. Don’t wait until the last minute to let parents know about upcoming practices, rehearsals, workshops, conferences, clinics, performances, matches, or games.
a. Let parents know as soon as possible with a schedule change has occurred.
b. Provide a weekly or a monthly calendar for players and parents with practice dates and times.
c. Provide a schedule with alternate location/time for weather/ school cancellation prior to beginning practice/ training
d. Have a summer schedule of camps, tournaments, and practice schedules
7. Send out newsletters to keep parents informed about team events (winter, spring, summer, and fall).
8. Learn the names of all of the parents and give parents opportunities for involvement. Thank them publicly when they volunteer or provide food items.
9. Maintain confidentiality and privacy about each student. Do not discuss issues about performers, athletes, club members or parents with others on the team, fellow staff members or other parents.
10.Remain with students after practices, performances or games until parents arrive. 11.Establish expectations related to grades and behavior, and monitor them throughout the school year, offering to connect students to support systems like tutoring .
12.Teach students to leave facilities better than they find them. (restaurants, facilities at other schools, hotels) Train students in etiquette, communication skills, and being good ambassadors for the program.
13. Show appreciation to all persons involved in the school program. (administrators, teachers, custodians, secretaries)
14. Involve your program in community service activities.
