Clean Up Your Gmail

🛑 On May 23, 2025 Google Workspace, formerly GSuite will be permanently and irretrievably deleted (no longer be available!). Kindly move your content from Google Workspace to OneDrive. See this SMORE to learn how!

📌 Delete Individual or Multiple Emails

Visit Google's support article for steps on how to delete emails.

📌 Find Large Emails to Delete

To find large emails that take up space, in the Gmail search bar type: “has:attachment larger:5M” and press Enter. This will identify emails with large attachments that can be deleted.

Gmail Search Bar with ha attachment larger then 5M

📌 Identify and Delete Old Messages

To find old messages you may no longer need, in the Gmail search bar type: “older: 2019- 01-01” and press Enter. This will identify messages older than January 1, 2019. You can change this date to be sooner or older, as well as add additional filters like a specific folder.

Gmail Search Bar with older then 2019-01-01

📌 Empty Gmail Trash = 1. Trash It and... 2. Empty the Trash

Follow these steps to trash content:

On the left side of the page, click More.
Scroll to "Trash" 🗑
Check the box next to messages you want to permanently delete, then click Delete forever.
To delete all messages in your trash, click "Empty Trash" now.
Video Tutorial

Please Note: The Delete forever option is only available in the Trash. You won’t be able to delete items forever from the Search result view. (See image below.)

📌 Moving Content G-Drive --> OneDrive

Follow the steps in the Academic Technology Services SMORE ➡️ G-Drive/Microsoft O365 Transfer.

📚 Other Google Resources

👉 Contact Us... Information Technology Services

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