West Virginia Virtual Academy

We are thrilled to welcome you to the 2024-2025 school year at West Virginia Virtual Academy (WVVA)! As we embark on this new academic journey together, we want to express our excitement and commitment to providing your students with an engaging, supportive, and enriching educational experience.

At WVVA, we strive to create a learning environment that encourages curiosity, fosters growth, and inspires every student to reach their full potential. Our dedicated team of educators is here to support your child's academic journey every step of the way, ensuring that they are equipped with the skills and knowledge they need to succeed.

This year, we have an exciting array of learning opportunities, both virtual and interactive, designed to meet the diverse needs of our students. We also look forward to building strong partnerships with you, our families, to create a community of learners who are engaged, motivated, and ready to take on new challenges.

We encourage you to stay involved with your child's education and invite you to become an active member of our school family.

Dear WVVA Parents,

Exciting news! Applications are now open for our Local School Improvement Council (LSIC), and we would love to have you join us in shaping the future of our wonderful school.

The LSIC meets just four times a year (virtually) to discuss all things WVVA and support our amazing administration on various projects. Plus, you’ll get to play a role in our academic letter program.

If you’re interested in making a difference and being a part of this fantastic team, email Ms. Stahle at cstahle@westvaacademy.org with a letter of interest by September 13. We can't wait to hear from you!

Let’s make this school year the best one yet!

WVVA offers students the opportunity to earn certifications to support career readiness after graduation. Current certifications include Microsoft Office as well as Financial Literacy. Additional certifications are being identified for 24-25.

As part of the school's commitment to supporting students with their post-graduation plans, WVVA offers students the ability to prepare for higher education, employment, and enlistment. Programming includes certification support, dual credit, work based learning, internships, ASVAB testing as well as a variety of speakers, field trips and online experiences. All students at WVVA can also receive career counseling from a certified job coach.

For more information on WVVA's CRE program, contact Jeremy Greene at jgreene@westvaacademy.org.

WVVA has partnered with Pierpont Community and Technical College to provide students with the opportunity to earn college credit at low to no cost. Students grades 10-12 with a GPA of 3.0 or higher can apply to participate in WVVA's dual credit program after completing one semester at our school. Pierpont offers pathways towards an A.A. degrees in liberal studies, health care, and ASL as part of their One Walk...Two Degree program.

For more information, contact Ms. Stahle at cstahle@westvaacademy.org.

WVVA Attendance FAQ

1. What is WVVA’s attendance policy?

At WVVA, we believe consistent attendance is crucial for your child's academic success and personal growth, and this includes the virtual environment. Our policy emphasizes the importance of attending all scheduled virtual classes and completing assignments on time. Please be sure to review our attendance policy in our student handbook or on your website at https://wvva.k12.com/resources/general-faqs/enrollment-and-attendance-faqs/

2. What should I do if my child has an absence?

If your child will be absent from their virtual classes, please follow these steps:

**Provide Documentation**: For excused absences, submit any required documentation such as a doctor’s note or a written explanation within three days of the absence to our attendance office at wvvaattendance@westvaacademy.org. Provide the student’s name, grade, reason for absence. Excuses will not be accepted after 3 days.

**Make-Up Work**: Encourage your child to check with their teachers for any missed assignments or classwork. Teachers will provide opportunities for students to make up missed work. Be sure to contact them to make a plan.

3. How can I support my child's attendance?

Supporting your child's attendance in a virtual school setting is essential for their academic success. Here are some ways you can help:

**Establish a routine with a designated learning space**: Set a consistent daily routine to make sure your child is prepared for virtual classes in a quiet designated learning space.

**Communicate the Importance**: Talk to your child about the importance of regular attendance and how it contributes to their learning and future success.

**Stay Informed and engaged**: Keep track of school calendars, important dates, and attendance policies while maintaining open communication with teachers and school staff.

**Ensure Technical Readiness**: Make sure your child has a reliable internet connection and necessary equipment to participate in virtual classes.

IMPORTANT: Please make sure we have the most up-to-date contact information for you and your student(s). To update the information, a legal guardian should take the following steps:

To update address: Email the office at wvvaoffice@westvaacademy.org with the legal guardian’s name, student’s name and date of birth, and specify whether the address is physical, mailing, shipping address, or all of the above.

The following can be done through the K12 Parent Portal:

To update email address and phone number:

These instructions are intended for Learning Coaches and students to update their personal email and phone numbers in the Online School.

A personal email needs to be on file for all accounts in the event the user initiates a password recovery request.

1. Log into the Online School using your username and password.

2. Select My Accounts from the My Account drop-down menu. (See Example A)

3. Enter your new personal email address and/or phone number. (See Example B)

4. Click the Save button.

Update student’s information:

Learning Coach Updating the Student Information.

1. Log into the Online School using the Learning Coach username and password.

2. If you have more than one student, select the student's name at the top.

3. Access Account from the More drop-down menu. (See Example C)

4. Enter the student's new personal email address and/or phone number. (See Example D)

5. Click the Save button.

*If this information does not save through the K12 Parent Portal, then a legal guardian should email all information they need changed to the office at wvvaoffice@westvaacademy.org. Once the information is updated, we will write you back and let you know.

To add/change a learning coach:

A legal guardian should email the WVVA office at wvvaoffice@westvaacademy.org, with the name, phone number, address, and email address of the new learning coach.

*To remove a learning coach, a legal guardian should email the office at the above address and give the name of the learning coach they would like removed.

*All legal guardian changes must be done through the office and legal documentation must be provided. No exceptions.

If you have any questions about the above information, please email the WVVA office at wvvaoffice@westvaacademy.org.

TIP: Follow this link to review the WVVA Parent/Student Handbook: wvva_parent_student_handbook_sy24.pdf (k12.com)

How to reach WVVA

Office Mailing Address:
3508 Staunton Ave. SE
3rd Floor
Charleston, WV 25304

Office Phone:
304-807-9370

Office Email (General Questions):

wvvaoffice@westvaacademy.org

Attendance (for excuses)
wvaattendance@westvaacademy.org

Registrar/Records and eFax:
wvvarecords@westvaacademy.org

Withdrawal:

wvvawithdraw@westvaacademy.org

Parent/LC/Student Tech Support: 1-866-512-2273 or https://www.help.k12.com/s/

Main Office: 3508 Staunton Ave., Charleston WV 25304
Main Phone: 304-807-9370
Absence Notes: wvvaattendance@westvaacademy.org
Office Email: wvvaoffice@westvaacademy.org