Fall Semester Begins!

• Bring Class Rosters
• Student Not on Roster
• Half-day Instructors
• Room Numbers
• Reminders
• Links & Passwords
• Google Classroom Tip
• Low Enrollment
• Zero Enrollments
• Substitute Support
• Instructor Absences
• Archived Newsletters

Hello HSC Instructors,

As we gear up for Fall 2024, starting Tuesday, September 3rd, I want to extend a heartfelt thank you for your unwavering support and loyalty! 🌟 You are truly appreciated, and it's been an absolute pleasure having you as part of the HSC team. Your hard work and dedication are making a profound impact on families and their students—keep shining and making that positive difference!

Please take a moment to check out the additional information in this newsletter, especially helpful for our new instructors joining the team!

Looking forward to an amazing semester ahead!

Warmly,

Michelle Holiday

Reminder to All Instructors: Bring Class Rosters Each Week

To ensure you have all the necessary student information at your fingertips during class, it is essential that ALL instructors bring printouts of their HSC student class rosters each week. This is crucial for emergencies and for taking occasional attendance.

This requirement includes hired instructors representing vendor companies. Hired instructors sometimes request parent contact information from an HSC representative. However, it is the responsibility of all instructors, including hired ones, to have this information readily available. Thank you for your cooperation!

There are two options for printing Instructor Rosters from your Instructor Portal:

• Individual Class Rosters: Click on the student "number" to display and then download the student list for that class.
• Combined Class Rosters: Click on the "Student Master List" button to display and then download all the students enrolled in each of your classes.

Please ensure you have these printouts ready for each class session.

HSC requires that ALL students attending classes at HSC are recorded in our database and are listed on the instructor class rosters. If a student attends your class and he or she is not on your HSC roster, email Michelle the following:

• Student's first and last name
• Parent first and last name
• Parent phone/email
• Class title, day, time, campus location

Here is a sign-up sheet for you to collect the names of those who may not be on your HSC roster.

If you teach half-day, please be mindful that classes begin on the hour and another teacher will be coming into your classroom when you are finished for the day. Thank you for working together in making a smooth transition for each other👍

Login to the Instructor Portal to view your classroom number for each of your classes.

***Vendors who send a hired instructor to class: make sure you give the instructor

their assigned room number.***

Although it is rare, some of you may have a classroom change in between class periods.

HSC will supply signs with the class room number and schedule for classes that take place in each room for the day. The info will include the instructor name, start & end times, class titles and grade ranges.

Per church management

• No parking beyond the cone area as this section is for church staff only.
• Enter the door by the cafe/kitchen (no entering through the main doors because of the preschool)
• No food in the classrooms unless approved by the church (inquire first with Michelle)

Per church management

• Park in the lot on the side of Ellis St. and look for the HSC poster outside the main door to the classrooms.
• Be mindful that there is a preschool. We must stay clear of the preschool area.
• Persons coming into the room will be responsible for setting up the room for their requirements and for returning the furniture like it was found. Take a picture with your phone so you can remember the exact set­up of the room.

• Nothing is to be attached to the walls, windows, cupboards, ceiling, or lights. Items are to be placed only on bulletin boards or tack strips. Advertisements for church or school activities may be placed on windows if approved by church staff.

• Persons/Groups serving food are responsible for taking the trash to the dumpster.

Per church management

• If you wish to rearrange the tables/chairs in your classroom, take a picture before making ANY changes, then rearrange it back to how you found it before leaving for the day.

• Trash cans in classrooms need to be emptied. Discard the contents of your trash can in one of the large bins located in the fellowship hall. You can reuse the trash liner if it's not wet or soiled. To replace a trash liner, see Audry Trejo, the site facilitator.
• Classrooms need to be vacuumed at the end of the day (Audry, the site facilitator, will help coordinate this)

Please remember to paste important Links & Passwords (Zoom, Google Classroom...) in the HSC Student Portal for easy student access.

We will inform live-online HSC students to check their portal for your Zoom links.

If you have an art class, or use any supplies that could stain tables, it is IMPERATIVE that you provide your own table cover for the class. Damaged tables could result in fees. Please also remember to leave your room neat with no paper on the floor, tables wiped down (if necessary) and chairs tucked in.

Thank you!💖

Students need to be supervised and in class for the entire 55 minutes. Please no early dismissals. We had an issue with this last year and must stick to the schedule for proper care of students as per church management and the HSC Agreement. Thank you for your cooperation.

If your classroom does not have a whiteboard and you need one, contact Michelle. Instructors will need to provide their own markers and erasers (use a washcloth from home as an easy solution to whiteboards).

If you use Zoom, Canvas, Google Classroom or other similar platforms for online classes and homework, copy and paste the Login and Password links in this section of your Instructor Portal.

IMPORTANT! In the event of the HSC website being temporarily down, ask your students to save the links and passwords to somewhere where they'll remember (i.e. a Word doc.) as a backup.

View Instructional Video on Pasting Links

For Google Classroom users, below is a special tip from HSC instructor Jen Murphy re setting up your Google account with an email address that will allow students to enroll. Thank you Jen! 😃

You can only use Google classroom for free if you set it up using an @gmail.com account. If you use any other account, (as in a business account/website domain) you run the risk of your students not being able to join your Google classroom. When they try, they’ll get an error message saying “no class with that code.”

First Week Attendance and Managing Low Enrollment

We strongly encourage all instructors to attend their classes during the first week, even if enrollment is currently low. Experience has shown that new enrollments often continue to come in during this time. Several instructors who started with small classes have seen their numbers grow as the semester progresses.

Before deciding to cancel a class due to low enrollment, consider these strategies:

• Encourage word-of-mouth: Ask your enrolled students to spread the word about your class to their friends. Let them know how many more students you need to meet the minimum enrollment before a cancellation decision is made.

• Flexible arrangements: Offer to keep the class open if parents are willing to cover the tuition for the number of students needed to meet the minimum enrollment.

After the first week of classes, I will send instructions on how to request a class cancellation if necessary due to low enrollment.

Unless an instructor contacted Michelle prior to the class start date, please show up to your class with "0" enrollments if you're going to be there anyway for your other scheduled classes. After the first week of classes I will be unpublishing and archiving classes with zero enrollments.

In the Instructor Portal there is a "Put Me on the Substitute List" link and a "Find a Substitute" button.

Please fill out the form if you're willing to sub. The form allows instructors to select a campus location, grade preferences, times available, and subjects willing to cover.

If you know an instructor who is affiliated with a charter school but does not currently teach at HSC and is willing to sub, please have that instructor contact Michelle for the link to the "Put Me On the Substitute List" form.

HSC does not handle any money transactions for substitutes; it is at the sole discretion of each individual instructor how they wish to compensate.

Should you not be able to attend class:

• Make an effort to send a substitute
• If you can't find a sub for in-person classes, consider offering a live-online make-up class on an alternative day. Perhaps you could record the class and share it with your students for those who are not able to attend.
• Contact Michelle and your campus Site Facilitator
• Contact each of your families (send a "text" if you are notifying parents the same morning as class. Parents are on their way to the campus and may not check their emails until later in the day)

Check out our Archived Newsletters. If you have had a hard time retrieving any of the HSC Newsletters you can now find them archived in the Instructor Portal by clicking on the "Archived Newsletters" button.