Weekly Digest: Home Office Edition

We've made it two weeks distance-working. I hope everyone is okay. I have to say, I never thought I'd miss meetings as much as I do, and I'm enjoying the virtual time I've spent with some of you this week!

I've got some updates on how other campus units are continuing to serve students in the Information for Advisors section below. There's a lot of good stuff happening!

Also, please keep sending me home office and employee of the week photographs. (mjenn@uga.edu) Thanks to everyone who has sent some in, already. I've received so many that I'll publish a few every week. Keep them coming!

Please contact me at mjenn@uga.edu if you have suggestions or if there is anything you'd like me to include in the digest.

Registration Dates Moved

• The ticketed registration dates for fall semester 2020 have been changed. The first ticketed registration date of fall 2020 will now be Tuesday, April 14. Please view all the new dates, listed in red, at the link below. Be sure to select the “2020-2021” tab.
• https://reg.uga.edu/general-information/calendars/registration-dates/
• Emails to students will be sent no later than Wednesday, April 8.
• If you have any questions, please email the Registrar’s Office at regsupp@uga.edu.

Financial Aid Assistance for Students

Advisors, if you have a student with any kind of need, be it food, housing, money, etc., the link below is their first stop. Financial Aid has partnered with Student Care and Outreach, and if students fill out the form below, they are also connected with SCO who helps them get any other goods or services they need.

• Working with the Office of Student Financial Aid, emergency funds are available to provide limited, one-time financial assistance to enrolled students who are unable to meet immediate, essential expenses because of temporary hardship related to an emergency situation. Though having a current FAFSA on file is ideal, it is not required.
• Click here to apply
• In submitting your application, make sure you highlight any gap between the defined UGA Cost of Attendance (COA) and your income.

Jon and Brooks Hall and any technology/supply needs you might have

• Jon will visit Brooks Hall twice a week to check in on the building. If you have anything you need him to do regarding plant watering, food disposal, etc. please let him know. Also, if you have technology problems or ordering needs, let him know at (jonhanna@uga.edu)
• If you need to come to Brooks to pick up anything like your computer monitor, you can. You'll need your ID. We aren't supposed to work there, but we can pick up needed items.

Franklin Office of Transfer Academic Services Continuing Student Support

• The attached outreach flyer will be going out in our newsletter to students next week. OTAS welcomes advisors to help connect students who might be feeling isolated to our Transfer Ambassadors.

Experiential Learning Updates

• The Office of University Experiential Learning has created a website (https://el.uga.edu/policies/covid/) with resources that will hopefully be helpful to you. They will continue to add resources as they create them.
• Please be aware that some students whose EL requirement is currently marked as “in progress” may no longer fulfill the requirement due to canceled programs. The EL Office has reached out to activity directors with recommendations and is working diligently to find students who may be at risk of not fulfilling their requirement; especially those set to graduate in spring or summer. However, you will have better and more current information on your students’ individual situations and the EL Office asks that you keep an eye on these students. If they are unable to find a good solution, contact Kay Stanton at okay@uga.edu.

Potential Zoom Issue (from Julia Butler-Mayes)

• Outside of UGA, there have been reports of unauthorized users "Zoombombing” (joining active Zoom video conferencing sessions without invitation). Recently, a peer institution experienced Zoombombing by unwanted attendees in a Zoom classroom session that interrupted the lecture and disrupted learning.
• Read more about Zoombombing and how to guard against it on the Zoom blog: https://blog.zoom.us/wordpress/2020/03/20/keep-the-party-crashers-from-crashing-your-zoom-event/

OAA Check-in Virtual Meeting (from MIke Merva)

Figured it is about time to just do a general check-in. This is an optional meeting, but will be a good time to reconnect with colleagues. See you then!

• Meeting URL: https://zoom.us/j/658482972
  

• Meeting ID: 658 482 972
  

• Phone one-tap: US: +13126266799,,658482972# or +16465588656,,658482972#

Online Morning Mindfulness

Starting Wednesday, March 25 you can join a daily mindfulness practice to help you manage stress and feel more focused. Every day at 9 a.m. Kiz Adams will lead you through a short (less than 10 minute) mindfulness practice that will help you throughout the day. Have children at home? Have them join in! What a great skill for them to learn.

There are several ways to join via Zoom:

• You can join using your computer, tablet, or IPad by clicking on https://zoom.us/j/246032955. Join using your browser and you will not need to download Zoom.
• You can also join using the Zoom mobile app. You can click on the link above in your phone, and you will be prompted to get the free Zoom mobile app.
• You can use your phone and call in by dialing 1 301 715 8592 and entering the meeting ID: 246 032 955

• Zoom Virtual Breakout Room Training Guide
• OTAS Transfer Ambassador Connection flyer
• ADSC 2400 flyer
• AACC Spring Workshop Save-the-Date
• Franklin Letterhead

Anthropology Updates (Thanks to Amber!)

Jen Birch sent us the following information about Anthropology Department happenings.

• A list of all courses being offered by Anthropology in summer and fall 2020.
• Pathways through the major. These pathways include guidance on what courses to take and in what order for students interested in the field of anthropology, in general as well as sub-disciplinary foci in biological anthropology, cultural anthropology and archaeology. We have printed cards that convey the same information in simplified format for when in-person advising resumes.
• Students entering their junior year should enroll in ANTH 3900 Professional Development for fall. This is a requirement for all anthropology majors

Updated Franklin College Silver Bullet Courses (Courses that fulfill multiple requirements)

• This list is also posted on the Advisor Resources and this page: https://osas.franklin.uga.edu/degree-information-and-policies

AACC Spring 2020 Workshop

• The spring workshop will now take place virtually on April 29th. Announcements will begin at 9:30am and will end around 10:45am.
• After this, there will be various breakout sessions that you are free to join throughout the day. These sessions will take place at 11am, 1pm, 2pm, and 3pm and will cover various topics such as SAGE Tips and Tricks, SAGE Tips and Tricks for Administrators (this will have some time dedicated to SAGE Management and reporting functionality), Relaxation and Stress Management Techniques, and other interesting topics that we hope you will find helpful!
• Please be on the lookout for a Qualtrics asking for more information about your interests and specific topics you would like to see covered and the official invitation and Zoom links closer to April 29th.
• Please find the new Save the Date attached!

Letterhead

• If any of you need to write letters of recommendation for students on Dean's Office letterhead, Candee sent out the letterhead earlier this week. I've attached a copy if you need it!

Division of Academic Enhancement Student Support Resources from Maggie Blanton in DAE

• Here is an InsideTrack website with resources on supporting students during this stressful period. In particular, I found this page useful: https://www.virusanxiety.com
• DAE at a Distance provides resources for academic success https://dae.uga.edu/dae_at_a_distance/ . At the bottom of the page, students can click on “let us know how we can help” to request additional support.

• https://dae.uga.edu/successonlinelearning.pdf is a terrific guide to online learning.

• DAE, in collaboration with the MLC tech-lending program (MLC is closed), is checking out laptops to students (students can keep them until the end of the semester), and they provide support for Wi-Fi hotspots as well.
• When instruction resumes, all UGA students will be automatically enrolled in an elc course that contains 7 modules on academic success in an online environment - all faculty are also automatically enrolled in an elc course that was developed by the CTL to support their transition to online instruction. See more information in the "Information for Students" section below.
• Healthy habits for working from home – for faculty/staff

  • HubSpot: How to Work from Home

  • Science Magazine: Working from home

"Successful Advising Strategies for Supporting Student Academic Recovery” NACADA Webinar

• Below you will find a link to the event recording, which will be available to you through May 29, 2020 (an extension on our usual 30-day policy, due to the COVID-19 situation). As with live attendance, we ask that this link only be shared with others on your campus. (We will make closed captioning available as soon as we can. Please contact us if you have any difficulty with this feature.)
  mediasite.k-state.edu/mediasite/Play/9a0daf92b2e141048f33a4f6f3f5d7ee1d?playFrom=0000

Additional UGA Library Resource Information

• The main library is closed, but students can ask questions via chat https://www.libs.uga.edu/news/covid19-libraries-hours

• Students in need of computer or Wi-Fi access may request to use the technology in the Main Library by making an appointment at 706.542.3256.
  

This might not necessarily help advisors, but if you are connected with faculty, it could be good information for them.

• The Library has online services for faculty/instructors and print book pick-up. The on-site computer access for instructors is still being determined but anyone that needs access to support instruction can contact the Main Library Access Services maincirc@uga.edu so that they know that there is a need.

• They will be keeping this guide up-to-date with their services. https://guides.libs.uga.edu/COVID19

Career Center Updates and Resources

• The Career Center is using Zoom "Breakout Rooms" for student meetings. I've attached a Guide to Virtual Drop-Ins Training Guide and zoom support for creating breakout-room in case it would help advisors: https://support.zoom.us/hc/en-us/articles/206476313-Managing-Video-Breakout-Rooms.

• Students can keep all their appointments with career consultants and can continue to make appointments via handshake, all appointments are conducted via zoom.

• Resume Books are sent out to employers for summer jobs and internships

• Career Center is trying to keep all events (except for job fairs) and staff are working to convert to online format

Writing Center Updates

• The Writing Center is fully online now with asynchronous appointments, i.e. students submit written work and receive written feedback from consultants.

• Starting next week, the Writing Center will announce open virtual office hours on Wednesdays.

Student Affairs Updates and Resources

• Housing information on retrieval/move-out https://housing.uga.edu/
• Recommendations for digital engagement: https://studentaffairs.uga.edu/content_page/covid19-engagement

• Recommendations for making videos with smartphones: https://pr.studentaffairs.uga.edu/site/content_page/produce-great-videos-with-your-smartphone

• More to come next week on videos to deal with stress (Yoga, mindfulness, sketching for stress relief, cooking classes, etc.)

Office of Service Learning Updates and Resources

• List of recommended actions to address service learning placement issues: https://servicelearning.uga.edu/faculty-resources/covid-19-faculty-resources

Inside Higher Education Article about Advising During a Time of Social Distancing

• Thanks to Diane for sharing this!
• https://insidehighered.com/advice/2020/03/23/advisers-will-need-develop-new-means-working-students-given-covid-19-opinion

FHCE 3200, Introduction to Personal Finance, Summer 2020

• This course has been changed to an online course FHCE 3200E taught by Michael Thomas. There are many seats available.

ADSC 2400, Introduction to Regenerative Bio Science, Fall 2020

• See attached flyer for details.

New eLC Resources for Learning Online, DAE at a Distance

• Please see the attached image regarding a new eLC experience called Resources for Learning Online: DAE at a Distance. All UGA students now have access to this course via their eLC homepage. If you would like to access these resources as an advisor, please email Nick Colvard at nicholas.colvard@uga.edu