ATTENDANCE POLICY
Spanish Springs HS follows all WCSD Attendance Policies and Procedures.
For information on the WCSD Attendance Policy as required by NRS, click here.
Reporting a Reason for an Absence
Parent/guardian must email, call or request an absence via the portal/app to report your student(s) absence. To verify the absence it must be done so no later than three (3) days after your student is absent. The Attendance Office is unable to record reasons for absences older than three days without a doctor’s note.
Emailing in a Reason for an Absence (preferred method)
Absences may be reported by email. Please email sshsattendance@washoeschools.net or use this link: SSHS Attendance and include:
· Your student's name
· Date of birth
· The date
· Length of the absence
· The reason for the absence
Changes will be made in Infinite Campus when the email is processed.
Calling in an Absence
To verify an absence, contact the Attendance Office call 775-425-7733 x 1. Voicemail is available 24 hours a day, 7 days a week. Please leave a message with the following:
· Your student's name
· Date of birth
· The date
· Length of the absence
· The reason for the absence
· Your contact information
Changes will be made in Infinite Campus when the absence is processed.
Requesting an Absence via the Parent Portal/App.
A new functionality was added to the Infinite Campus parent portal and app. It enables parents/guardians to request an absence via the portal/app. The portal/app accepts requests for absences for the current date or future dates only.
For step-by-step instructions, visit: Intervention / The Absence Request Form and App (washoeschools.net)
Changes will be made in Infinite Campus when the request is processed.
Picking Up a Student or Street Passes
When you need to pick up your student early from school, please be aware of the following procedures:
-You may call in advance to have your student waiting for you when you arrive. Please call the Attendance Office at 775-425-7733 x 1 with the exact time and reason your student needs to be dismissed.
-You may come into the Attendance Office to pick up your student. You will be required to show your ID on arrival. Please allow enough time for us to send for your student as it is difficult to send for a student during passing time or during lunch.
-ONLY LEGAL GUARDIANS may pick up a student. Anyone other than a guardian will need to have the guardian contact the attendance office in advance to give permission for the student to be released. If the person picking up the student will do so on a regular basis and is not the legal guardian, there is a form that can be completed giving permission for the student to be released with another adult. This form is valid only for the current school year and will need to be signed and turned in by the legal guardian.
Chronic Absenteeism
Students who miss 10% or more of the total number of class periods for any reason during a semester (high school) for each course will be chronically absent. Chronic absenteeism rules are set by State and Federal guidelines.
Students will not be retained or fail a course (high school) based on attendance. However, students who miss 10% or more of class periods for any course that meets in a semester will be chronically absent in that course(s).
If the student must miss an entire class period for any reason, it is the parent’s/guardian’s responsibility to see that a written/verbal verification is provided to the school prior to, during, or within three days of an absence. Failure to do so within three days of the student's return to school will result in the absence being coded as Unverified (UNV).
Intervention Guide for Families
COVID Exclusions
The Health Department Excluded (HDED) code is used for COVID exclusions when there is a positive COVID case. Current exclusion period is 5 days and can be extended up to 10 days in the event that a student still has symptoms. COVID excluded students will be placed on Temporary Distance Learning and will complete missing classwork per the make-up work policy. The HDED codes do not count towards chronic absenteeism.
Make-Up Work Policy for an Absence
Make-up work must be provided for any absence by the teacher, but it is the student’s responsibility to request the make-up work in advance or on the first day s/he returns to class. Because it is impossible to make-up some in-class assignments, coursework of a similar nature may be given. It is the student’s responsibility to turn in all make-up class work at the designated deadline. Failure to complete the make-up work within the designated deadline will result in no credit being received for the make-up work.
Students will have the number of days absent plus one to complete missed make-up work or concepts missed beginning on the day the teacher provides the missed assignments to the student. Teachers must provide missed make-up work or concepts missed within two days of the student’s return to class.
DMV Certification of Attendance
Spanish Springs High School assists with the student DMV Certification of Attendance required by the DMV using the following options:
OPTION 1 – Electronic
DMV Certifications of Attendance can be requested from the WCSD Student Records Department.
Effective July 1, 2019, in an effort to provide better and more secure service to our students ALL student records requests can be made online using the automated student record / information request system. Please go to this link on the Washoe County School District website to fill out the form: Application for DMV Certification Form or go to https://washoeschoolsnv.scriborder.com/
OPTION 2 – Hard Copy
If requesting a hard copy from the SSHS Attendance Office, the Student Information section must be completely filled out. SSHS does require 24 hours to complete and review the students’ attendance, it will then be available for pick up in the front office.
Hard Copy link: DMV Certification of Attendance Form
Please note: Students who miss 10% or more of the total number of class periods for any reason during a semester (high school) for each course will be chronically absent and do not meet the DMV Certification of Attendance requirements; the previous completed semester’s percentage is used to determine eligibility. Chronic absenteeism rules are set by State and Federal guidelines.
