Preventing Disruptions on Zoom

✅ Require students to enter your Canvas class via the Zoom link located in your course navigation. (Don't see it? It may be hidden...unhide it. Avoid using your Personal Meeting ID (PMI) for the classroom course link. Your PMI is essentially one continuous meeting, and "people" can pop in and out all the time.

✅ Easily create a recurring Zoom meeting link for your Canvas course weekly meetings for the semester in advance. Directions here

✅ Most importantly... do not share 🚫 Zoom links on social media (Twitter, Instagram, Facebook, etc). New York Tech does not permit Zoom links to be shared on social media or another public location.

Students: Only New York Tech email addresses are permitted for basic Zoom accounts. 😀

Faculty: Should students attempt to rename their email accounts. Click the below button to watch how to prevent it.

FACULTY: Pro Account: If you cannot find your video... HINT: Record to the Cloud. When in Zoom always click "Record to the Cloud" to quickly find your video(s) in "My Media" in your Canvas course navigation. All cloud recordings are neatly housed in one location. Click the below button for a tutorial.

...It's simple and E-A-S-Y (we promise 😃)!

STUDENTS: Basic Account: Do not have the ability to record to the cloud. It will record to your local device and meetings are capped at 40 minutes.

What is Zoom-Bombing?

Zoom-bombing is the term for individuals who "crash" Zoom meetings. Uninvited guests share their screens to bombard real attendees with disturbing or distracting content. Most attacks exploit publicly available Zoom links. Depending on your personal settings, however, some ostensibly private classroom meetings may also be vulnerable. This SMORE will help you ensure your classrooms are safely protected and are set up to prevent unwanted interruptions.

1. Allow Only Authenticated New York Tech users to join. To ensure that users without @nyit.edu email addresses are unable to join:

• Go to nyit.zoom.us, sign in, and click settings.
• From there, scroll down to the Only Authenticated Users can Join Meetings option and toggle that on.
• Choose only NYIT Users as your default setting (see image below).

2. Enable the Waiting Room: Enable your Zoom waiting room within settings to allow you to review user names before allowing participants into the Zoom room.
3. Disable Participant Screen Sharing: Navigate to nyit.zoom.us to adjust your in-meeting (basic) settings to disable participant screen sharing by default. During the meeting, you can turn this back on by using the security badge in the Zoom toolbar.

Host and Co-hosts can CLICK THE SECURITY SHIELD TO REMOVE THE OFFENDER! The Zoom security icon is your place to keep your classroom meetings safe and secure. Whenever you host a Zoom call make sure you see the Security Shield! For an simple overview of the security icon features review the below video ⬇️ (video ⏰ = 1:07)

During a Zoom meeting, the security shield is your one-stop shop for safety and restriction measures. The shield appears on your Zoom bar when you are a Host or Co-Host of a meeting. Read below to learn more about what you can do when you click the security shield during a Zoom meeting.

By clicking Security, you can:

• Lock Meeting: Locks the meeting, keeping new participants from joining the meeting.
• Enable Waiting Room: Enables Waiting Room for incoming new participants or to move current participants into the Waiting Room.
• Hide Profile Pictures: Hide all profile pictures, including the host. Display names are shown instead.

• Share Screen: Allows participants to share their screens.
• Chat: Allows participants to use the chat function.
• Rename Themselves: Allows participants to rename themselves from the Participants panel.
• Unmute Themselves: Allows participants to unmute themselves without the host's permission.
• Start Video: Allows participants to start their video in the meeting.
• Annotate on Shared Content: Allows participants to annotate over content shared during the meeting. The host can enable or disable annotation when the host is sharing.
• Remove Participant: Allows the removal of a participant from a meeting. The participant can not re-join unless Allow removed participants to rejoin is enabled in Meeting settings.
• Report: Allows you to report a user to Zoom's Trust and Safety team. You will be able to select which user to report and provide details about the problem. You can also upload evidence, such as screenshots.
• Suspend Participant Activities: Turn off all participant's video, audio, Zoom Apps, and ability to share their screen. Also lock the meeting to prevent participants from joining. This will apply to all participants, including those joined using a Zoom Room.

Zoom is constantly updating their client to provide outstanding service. Don't miss out!

📌 Make sure you have the latest Zoom updates!

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