What's Due in Oklahoma Schools?
July 2023 For Oklahoma School Administrators
The Mid-Summer Nightmare for School Administrators
When EVERY DEADLINE seems due ALL at ONCE . . .
Sometime shortly after Independence Day, school administrators awake from a terrible nightmare. June was a hectic blur, but the short holiday has lulled us into brief relaxation, then . . . BAM! The Midsummer Nightmare jolts us back to reality.
When this happens, remember a few things:
- Nightmares are not real
- Perfection is our enemy and usually not real, either.
- Every nightmare scenario cannot happen
- Yes, mistakes always happen, but school always starts
- Hot spots are very predictable; prepare yourself and others beforehand
- This is never a one-person show, even if it feels like it.
- Micro-aware: YES. Micromanage: NO
- Let people do their job and let them fix their own mistakes
- Tomorrow’s mights drain the mighty today.
- Slay worry by writing it down and scheduling it.
- Give permission to block off time to focus on the work. (It’s ok to close your door on occasion.
The Midsummer Nightmare is an avalanche of worries, but the worry is always worse than the
work. Things will be hectic, but they always come together – just like it did in June. Like every profession, we have stressful seasons, but your organization is not a line of unsteady dominoes; it is a strong and complicated webbing like a hammock.
You can trust your hammock; it works. And as you sink in to the start of school, dream of Fall Break. It will be here before you know it.
By Grace, Tom Deighan, Ph.D.
July 2023 Governance and Accountability Deadlines and Resources
Oklahoma Public Schools
Monthly Governance and Accountability
July 2023
1. Note: This list compiles deadlines and resources directly from multiple OKSDE newsletters and Reporting Requirements Calendar as a resource for Oklahoma school officials, but OKSDE sources may not be comprehensive or accurate. Always ask, email, or call OKSDE officials if you have any questions or concerns. Some items on the list are past due; those were covered in the monthly zooms, but they are still included.
2. OKSDE is currently sending many updates late – be sure you are subscribed https://sde.ok.gov/
3. Links:
a. OKSDE Monthly Administrator Newsletter (No Longer Posted)
b. REPORTING REQUIREMENTS CALENDAR WEBPAGE OKSDE
c. Complete Accountability List 2021-22 (Historical)
4. JUNE 30 END of YEAR Items:
CLICK HERE TO SEE PDF WITH JUNE 30, 2023 LIST OF WHAT’S DUE
5. Currently Posted Deadlines July 2023
Items Covered in June 22, 2023 Zoom:
a. June 26: STATE AID Annual Statistical Report (ASR) https://sde.ok.gov/state-aid
b. June 30: Supplemental Appropriations for 2022-23, if applicable.
c. CLICK HERE TO SEE PDF WITH JUNE 30, 2023 LIST OF WHAT’S DUE
d. July 1: Temporary Appropriations for 2023-24
e. July 1: Insurance Policies for facilities, equipment, and vehicles
f. July 1: Testing Assessment Correction https://sde.ok.gov/resources-accountability-reporting
g. July 1: Assessment Correction (SSO) School Report Card Data (405) 522-5169
Upcoming Items
h. July 6: Assessment DVR Window for ACT and SAT Assessments: accountability@sde.ok.gov
i. July 14: SPED End of Year Report Certification (SS0)
j. July 15: Personnel End-of-Year Certified Personnel Report and End-of-Year Support Personnel Report https://sde.ok.gov/school-personnel-records
k. Student Transfers: 405-521-3335 https://sde.ok.gov/student-transfers
a. July 15: Incoming Open Transfer Results
b. July 15: District Capacity Report
l. Wave Issues:
a. July 29: Wave Ownership Wizard Enrollment Conflicts: 405-521-3020
b. July 29: Wave Data Validation Issues; Student Information: 405-521-3020
c. July 29: STN Wizard STN Verification: 405-521-3020
d. July 29: Wave SIF Compliance: 405-521-3030
m. July: Board Appointments: Review your policy and last year’s agenda to ensure that everyone was posted. (Examples were included in last month’s What’s Due.
n. Many OKSDE updates are late, so keep watch for the newsletters
6. Some BEGINNING of Year Items to Consider
a. State Aid/Appropriations
b. Designation of District Coordinators/Program Representatives (Testing, etc.)
c. September 1: FY 2023 IDEA Closeouts in GMS
d. September 30: ALL IDEA Part B ARP Funds must be obligated (claimed by Jan 2024)
e. Watch OKSDE newsletters for additions, especially as August approaches
7. Start of School Checklist Coming in meeting to prepare for August.
8. OKSDE Resources and Training Opportunities
- Inspire OK, July 10 -- Register to Attend
- 2023 Oklahoma Academic Standards for Health
- 2023 Oklahoma Academic Standards for Physical Education
- Community of Practice - Podcast Discussion Session 1, July 17th at 12:00 PM.
- Community of Practice - Sold A Story: Podcast Discussion, July 24th at 12:00 PM.
f. Behavioral Science for Teachers (BeST)
g. EdPlan June Update Document.
h. Reading Sufficiency ACT End of Year Report Tutorial
i. OAAP Criteria Checklist for Assessing Students with Disabilities on Alternate Assessments.
j. Imagine Math: Free for 22-23
k. CHATGPT and AI Resources for Teachers
l. SPED Boot Camp Opportunities
a. ECU – East Central University (Jennifer Sparlin: jenmspa@ecok.edu )
b. OSU - Oklahoma State University
c. SNU - Southern Nazarene University
d. NSU - Northeastern State University
e. SWOSU - Southwestern Oklahoma State University
f. CU - Cameron University
m. SPED MTSS Support Training: Application for SPDG MTSS Implementation Support.
n. SPED Training: Alternative Pathways for General Education and Alternative Pathways for Special Education.
o. OSU SERC CENTER for SPED Training: SERC CENTER INFORMATION
p. Monthly SERC Dispute Resolution Seminars: https://okserc.org/
q. ALTERNATIVE EDUCATION PROGRAM SITE VISIT EVIDENCE CHECKLIST FOR FY24
r. ALT-Ed Fine Arts Grant Information
s. Crisis Prevention Intervention (CPI) Training 2023-24 Dates save the date
t. August 1: Early Literacy Conference K-3 (Registration Not Yet Open)
u. 2023-24 PARAPROFESSIONAL Conferences: Register for one of FOUR Locations
v. ELL/Title III Webinars: Reporting, Data, Consortiums
w. Academic Advisement and Policy Guidebook – Very Helpful Guidebook
x. Concurrent Enrollment Guidance Document (HS College Enrollment)
y. STEM One-STOP Training Link
z. WIDA Self-Paced Workshops (Through Aug 31)
Thankfully, not much is due in July because you are setting up the new year. My lists will grow in August, September, and October. I will continue to review all OKSDE resources, and I will also include many things I missed as an administrator. Hopefully, all the mistakes I made will ease your job.
By Grace,
Tom Deighan, Ph.D.