2024-2025 School-Age CHAPS

We are looking forward to the start of the new school year! We are excited to meet our new families and welcome back the old!

REMINDER- All CHAPS Before and After School Programs will begin on Tuesday, August 27th, the first day of school.

Below you can find/download the School Age CHAPS version of the 2024-2025 School Year Calendar! It will tell you when we are closed, open for vacation, half days, etc..

If your child will not be attending After School CHAPS on one of their scheduled days, written or verbal notification is required. (No notification needed for Before School)

You may text or call and leave a message directly to your child's sites’ phone number below (please do not call the CHAPS main office or the school main office regarding absences from CHAPS).

Forest Ave CHAPS: 978-562-1279

Farley CHAPS: 978-562-4788

Mulready CHAPS: 978-568-1432

Half Days- After School will run dismissal (11:40am) until 5:30pm. Children enrolled in After School CHAPS are eligible to attend if the half day falls on their regularly scheduled day. No additional charge.

School Vacations and In-Service Days- Programs will run from 8:00am-5:30pm.

• Children enrolled in Before & After School can be dropped off starting at 7:00am.
• Children enrolled in After School CHAPS may attend on their regularly scheduled days for no additional charge. If you need additional full days, you can request to add them for an additional fee.
• All After School tuition will be billed during vacation weeks regardless to if your child attends. Children enrolled in Before school ONLY will not be billed during vacation weeks.

• MYPROCARE: Weekly payments can be made by credit/debit card by logging in to the parent portal MYPROCARE. On the parent portal you can also view your account details and create reports (statements, etc...) Please note- there is an option to "save this card for future payments" this means that next time you would not have to enter the information. It DOES NOT mean that your payments will be automatically made in the future, you will still have to log on each time to process it.
• PROCARE APP: You can also make credit/debit card payments quick and easy on the Procare Parent App (that you will use to check your child out...more info below) The app will show you the balance that is due, but you are unable to see account details. Please note- Right above the "Submit Payment" button, you will see the option to turn on Auto-pay. This is not a feature that is available to us, but unfortunately is also out of our control that it is there. Please disregard.
  
• RECURRING (AUTOMATIC) PAYMENTS (checking account withdrawals): To sign up, email colleen@hudsonchaps.com to request the digital authorization form. You will receive an email from Procare containing a link that will open up the digital form for you to complete yourself.
• And lastly, we do accept cash or checks which can be given to a CHAPS staff at your child's site or dropped off at our Administration office at the Mary O'Malley CHAPS Academy.

Tuition is billed and DUE weekly. Payments MUST be made within the week of service, and no later. If a bi-weekly/monthly payment works better for your family, those payments MUST be pre-paid so that your account never accrues a balance over 1 week's tuition.

CHAPS uses a software system called Procare. For this system it is helpful to have a photo of parents (or other frequent pick-ups) as well as your child. We ask that each family please email Colleen or your child's site coordinator a family photo (or individual photos) so we can upload them into Procare.
These photos will not be shared or put on display. They are being used solely for the security of your child while at chaps.

Please come in to the school building (noted below) each day to drop off and/or pick up your child. Since the doors will be locked, you can call or text when you arrive and a staff member will come to let you in.

All Before and After School Programs will be located in the cafeteria of each school. Access doors noted below for each location.

*More specific details will be included in a Welcome Newsletter which you will be receiving within the next day or so from your child's site coordinator.

• Forest Ave CHAPS: Side Door Entrance (Forest Avenue Side)
• Farley CHAPS: Double Doors to Farley School Cafeteria
• Mulready CHAPS: Mulready School Main Entrance

Children must be checked IN (before school) and OUT (after school) each day. This can be done in the cafeteria using the tablet at the check in/out table OR by using your phone to scan a QR code that will be posted.

For the families that have been using the Procare App (info below) during the Summer the process will be the same. If you are new to School Age but have been using it at the Academy, it will also be the same, you will just need to "Switch Schools" on the menu when signing your School Age child vs. Academy child in/out.

To sign your child(ren) in/out each day, you will:

• Scan a QR code from your own personal device (using the parent app or camera/QR reader)
  If you experience connectivity/service issues scanning the QR code with your phone, you can easily find your Kiosk PIN# yourself on your app (see image to the right) to use on the iPad.
• Use the iPad (and your personal Kiosk PIN#) that we will have set up at a sign in/out table.

Please note- PIN numbers should only be used by the parent/pick up person that they belong to. Each parent/pick-up has their OWN PIN number that identifies them. (Parents- if you are using the app, you do not need to remember your PIN since you are logged in) The staff will be able to help those who do not know their PIN, but as a parent you are able to view the PINS of your child's authorized pick-up when logged on to the app.

⚠️If your child did not attend Summer CHAPS, their enrollment status was changed to "summer break" therefore NEW PIN numbers will be assigned to all parents/pick up people once they are "enrolled" again.⚠️

For those who are new to CHAPS or this Procare app, you will get an email on Monday (from Procare.com) with all the instructions including a unique 4-digit pin and information to download the mobile app via email.

• SNACKS
  At this time, CHAPS will not be providing daily snacks or beverages. Please make sure your child has the necessary food and drinks each day.

• LUNCH (at CHAPS)
  We will have a microwave for heat up lunches on days that is needed. If a special lunch gets planned for a half day/full day (pizza, nuggets, etc) we will communicate that you families ahead of time.

If your child requires any medication (including emergency medication) while in our program, we must have the medication and all necessary paperwork prior to your child’s first day.

Kind regards,

Chaps, inc.