Online Education Newsletter

Welcome back! As we all prepare to meet and greet new and returning students both in-person and online, let's take a moment to reflect on the Summer events. We had many great professional development opportunities over the Summer. You may have updated your Laulima sites with H5P, added some style with Google, met digital accessibility compliance, and networked with your colleagues near and far.

Contents:

• Preparing for the New Semester
• SŌL (for students)
  
• Enrollment Data
• Summer PD Acknowledgements
• Engagement Strategies at go2knowledge.org.

Pehea Mākaukau, E hoʻomaka kākou!

Getting your Laulima sites ready for the Fall semester? Laulima’s Date Manager tool (in Site Info) is a game changer. After importing the content from the old to the new site (Site Info > Import from Site), you can ask Laulima to shift ALL dates by entering the difference in the number of days.

At the top of the Date Manager screen, there is an option to “Shift dates by ___ day(s).” For example, after importing the course content from Spring 2022 to Fall 2022, you can calculate the difference between the first day of the terms by using Excel or using a Web app such as Timeanddate then enter the value in the Date Manager. You can choose to “Apply to all dates” or “Apply to expanded sections only.” Be sure to scroll down and save changes. If you need assistance or have questions, please contact ITS at help@hawaii.edu.

Now, what will you do with all the time that you will save by not having to update each date in Laulima? 😄🏄🪴😴

Do you combine multiple sections of a course in Laulima? Please note that due to FERPA concerns raised by the UH Data Governance Office, ITS has revised their request process for cross-listing or combining Laulima sites. You will find new guidance language on the Laulima site request page that reflects how faculty could request to combine their courses while still being FERPA compliant.

Here’re the highlights relevant to you for FALL 2022:

Dissemination mode vs. Collaboration mode: this distinction was necessary to ensure that students are fully aware (and have an option to withdraw) before the start of the semester if there is cross-CRN collaboration.

• Combined sites in Dissemination mode are used for disseminating announcements and providing course content only: (a) Don’t use the Email tool since it shows names and email addresses of students in all CRNs, in violation of FERPA. (b) Discussion/Forum groups cannot be formed across CRNs.

• Combined sites in Collaboration mode can use the Email tool and other collaborative activities (such as discussions/forums) across CRNs, but need to include in the syllabus “This course space is being shared by students in the following CRNs[list] and if you do not wish to be in a shared course space, please drop this section and register for another section of this course.”

• Submit your request to combine sites by August 18, 2022, if you plan to use the collaboration mode.

Note that in future semesters, you will need to submit a request before the registration begins if your combined sites will operate in the collaboration mode.

MAHALO to the wonderful online instructors who have been incorporating Success for Online Learners (SŌL) into their courses to support student readiness and preparation for online learning! If you plan to do so again in Fall 2022, here are a couple of important reminders:

Reminder 1: Please Embed/Link Video for Students - Before You Begin SŌL Module 1

The video (1:30) informs students to complete five (5) important steps in order to access and complete the module successfully; not following the steps may result in students not being able to access all components of the module, such as the Certificate of Completion form at the end of the module.

Please embed the video or provide a link to the video in your course site before/near SŌL Module 1 so that it can be readily seen/accessed by students before beginning the module.

Reminder 2: Additional Certificate of Completion

As a reminder, you may be seeing an additional “newer” Certificate of Completion (in addition to the “traditional” SŌL certificate).

Students who are newly admitted into the Kapiʻolani Liberal Arts AA, Hawaiian Studies AA, and Accounting Certificate of Achievement Online programs are invited to complete a Kapiʻolani Online Learning Orientation (optional). This orientation uses a wayfinding metaphor in relation to students’ online learning journey and is created and facilitated in Laulima. It is more “in-depth” than SŌL in some areas and takes longer to complete (about 2.5 hours, self-paced). Besides gaining some exposure to and practice using some of the Laulima tools, modules include the following topics:

• Module 1: Basics of Online Learning

• Module 2: Communication & Engagement

• Module 3: Self Management Strategies

• Module 4: Technology

• Module 5: Support & Resources

• Additional Tools & Information

Students earn a Certificate of Completion for the Kapi’olani Online Learning Orientation (sample below). Since this orientation covers everything that SŌL does and more, students are told that they could choose to complete this orientation instead (as an option) and submit this Certificate of Completion for the SŌL assignment.

Students Continue to Gravitate Toward Online Classes

In spring 2022, Student Congress and OFIE surveyed students about their learning and life experiences. 66% of those students worked; another 20% were parents. Flexibility in their schedule is key, which may explain their preferences for online asynchronous classes.

Fill rates for fall 2022 reflect our student needs as well; they are voting with their enrollments. Online classes are 70% filled compared to 45% for face-to-face for the upcoming semester.

For historical trends, check out the latest Kapiʻolani CC Fast Facts Dashboard! Enrollments by modality certainly have changed as a result of the pandemic. Here is a snapshot looking at spring for the past 5 years:

We cannot thank you enough for making this event a success! Here are just a few highlights from our time at camp together…

Congratulations to the 2022 TOPP participants for their amazing accomplishments! They dedicated many, many hours to designing learner-centered and SLO-aligned courses, designing active learning activities, building engaging Laulima sites, contributing to an active learning community, and much more. Please congratulate these awesome colleagues:

• Irv Cohen, Kapi‘olani CC

• Danica Fong-Shoji, Kapi‘olani CC

• Aaron Hanai, Kapi‘olani CC

• Lillie Jackson, Kapi‘olani CC

• Arlene May Laeno, Kapi‘olani CC

• Jared Matsushige, Kapi‘olani CC

• Jo Andrea Napoli-Impastato, Kapi‘olani CC

• Carl Polley, Kapi‘olani CC

• Cara Ribordy, Kapi‘olani CC

• Cory Park, Honolulu CC

• Gretel Sia, Honolulu CC

• Marc Steinhilber, UH Hilo

• Jennifer Townsend, UH Hilo

• Jody Bill, UH Mānoa

• Kurt Go, UHMC

• Luana Kawa‘a, UHMC

• Melissa Kunitzer, UHMC

• Tim Marmack, UHMC

• Nick Okamoto, UHMC

• Tom Blamey, UHMC

• Colette Higgins, Windward CC

• Scott Sutherland, Windward CC

• Kapela Wong, Windward CC

• Irv Cohen, Kapi‘olani CC, HDFS 230

• Danica Fong-Shoji, Kapi‘olani CC, ACC 201

• Aaron Hanai, Kapi‘olani CC, EE 211

• Arlene May Laeno, Kapi‘olani CC, BIOL 130

• Lawrence Lau, Kapi‘olani CC, CULN 222

• Jo Andrea Napoli-Impastato, Kapi‘olani CC, PHYL 142L

• Carl Polley, Kapi‘olani CC, CHN 290

• Cara Ribordy, Kapi‘olani CC, NURS 320

• Michelle Shin, Kapi‘olani CC, ENG 100

• Cory Park, Honolulu CC, ASL 101

• Gretel Sia, Honolulu CC, Math 135

• Jennifer Townsend, UH Hilo, ELI 103

• Jody Bill, UH Mānoa, SPED 304

• Luana Kawa‘a, UHMC, IS 190v

• Scott Sutherland, Windward CC, IS 105 B/C

• Noe Tupou, Windward CC, HWST 263

• Kapela Wong, Windward CC, HAW 101

The 2022 TOPP Modules 1, 2, and 3 have been facilitated by instructional designers and faculty volunteers. Mahalo to Leigh Dooley, Coty Gonzales (Honolulu CC), Jenni Guillen (UH Hilo), Laureen Kodani (UH Maui), ‘Iwalani Koide, Kelli Nakamura, Melissa Nakamura, Kawehi Sellers, Amy Shiroma, Helen Torigoe, Maegen Walker, and Cindy Yamaguchi (UH Hilo).

Currently, Kapi‘olani CC has a subscription with Go2Knowledge, which offers Kap‘olani CC faculty and staff free access to dozens of Innovative Educators webinars, both live and on demand (pre-recorded). Many of them are quite good! Here's a sampling to pique your interest:

Upcoming live webinars:

IE’s Open Educational Resources: How To Support Student, Faculty & Staff Success (Monday, August 29 7:00-7:45pm (HST)

Friday 5 Live! Creating Connection To Improve Engagement, Retention & Well-Being (Friday, August 19 6:00 - 6:45am (HST)

Recently-added on demand webinars:

10 Strategies To Foster Engagement & Participation In Your Asynchronous Online Course (60 min)

Online Or Not? What Support Services Do Students Need Post-Pandemic (60 min)

And many, many more. Sign up at Kapi‘olani CC's G2K account page and browse through the offerings.

Zoom Client versions below 5.3.0 will retire on August 6, 2022. You will not be able to join Zoom meetings via the Zoom Client installed on your computer if you do not update it by August 6. To strengthen the digital security and privacy of your Zoom account, it is always recommended to update your Zoom Client to the latest version (V5.11.3.). Upgrade your gear and download the latest Zoom client today. If you have any general Zoom related questions or concerns, feel free to contact your campus Zoom specialist or email UH Zoom Support Team at uh-zoom-support@lists.hawaii.edu.

Loom now provides an automated transcript for every video even if you're on a free plan! With transcriptions, you can search for videos by what was mentioned, jump to the right spot by clicking a word, and watch with closed captions that you can drag around the video player. Get more info about reading, correcting, and accessing your Loom video transcripts and closed captions in their Help Center.

Google is adding additional font style and sizing options, and the ability to customize header, subheader, and body text separately in Google Forms. You can use different typefaces and sizes for different parts of your form.

Additionally, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. This highly requested feature allows you to use bolding, underlining, italicizing, hyperlinks, and lists in titles, question titles, and descriptions.

• How do you stop cheating students? (Hint: tech isn’t the only answer) (article, KQED)

Cheating is a big problem during distance learning as one out of three students admit to cheating online. Some instructors are making classes "cheat-proof" by focusing on real-life assignments instead of having students regurgitate memorized information on proctored exams, allowing students to demonstrate what they learned while eliminating the possibility of cheating because there is not one right answer. How do you ensure that there are not academic integrity issues in your classroom?

• ‘Accessibility is a journey’: A DEI expert on disability rights (article, Higher Ed Dive)

Experts suggest being proactive and providing accessibility and inclusion from the beginning. If professors create digital courses, they must provide captioning from the start of the semester so students with disabilities do not spend extra time and energy requesting accommodation.

• Fostering Inclusivity in the College Classroom: Looking Through a Universal Design for Learning Lens (article, Faculty Focus)

An inclusive classroom means all students are able to feel supportive, valued, and recognized. Instructors and course designers can use Universal Design for Learning (UDL) to "minimize obstacles and maximize learning" for all learners. The framework is an empirically based way to design learning that incorporates engagement, representation, and "action and expression," all of which ensure equitable learning opportunities based on student learning needs. This article includes a resource table with practical ideas for expressing engagement, representation, and action/expression.

• Nearly Half of Students Want Hybrid Classes, While Majority of Faculty Still Prefer Face-to-Face (article, Campus Technology)

In a survey of 2,600 students, faculty and administrators at colleges and universities across the country, nearly half of learners (49%) said they prefer a hybrid class format. In contrast, just 35% of faculty members said they favor a hybrid environment, and 54% preferred fully in-person instruction. Only 18% of students and 11% of faculty favored fully remote classes.

• The Discussion Board: How Faculty Can Make Discussions Authentic and Not Transactional (article, Faculty Focus)

Discussion boards are instrumental for engaging students in the learning process and creating a diverse learning community. Therefore, discussion boards need to be more integrated, unified, and blended; however, most students have not been taught how to participate in an authentic and digital asynchronous exchange. The authors share strategies to ensure that the discussion boards can combat the notion that college is simply a transactional event and put the focus back on learning.

• What Students Like Best About Online Courses - 2 Minute Takeaways (video, Innovative Educators)

Research shows that students love an online class when they perceive a “real teacher” present. Strategies include videos, discussions where teachers are active participants, timely feedback aimed at learning, authentic care and concern about student learning, use of relevant examples to make the content come alive.

• DE Newsletter - July 2022
• DE Newsletter - June 2022
• DE Newsletter - May 2022
  
• DE Newsletter - April 2022
• DE Newsletter - March 2022
• DE Newsletter - February 2022
• DE Newsletter - January 2022
• DE Newsletter - December 2021
• DE Newsletter - November 2021
• DE Newsletter - October 2021
• DE Newsletter - September 2021