We are on our last home stretch before the school year is over. April is the beginning of our state testing called CAASPP. Below you will get more information on these summative assessments. We are also preparing for the end of the year activities coming in May. Please ensure that you are checking Parent Square for important information coming your way.

Sincerely,

Dr. Gomez and Mrs. Gomez

Officer and Committee Chair Descriptions

The PTO Executive Board is composed of elected officers, committee chairs, and school representatives. It meets one evening per month to conduct PTO business. Anyone may attend. General meetings for the entire membership are scheduled twice per year: one in August to approve the budget, one in May to elect officers.

Elected Officers

President - Serve as leader and key contact for the PTO; preside at all PTO meetings; ex-officio member of most committees; appoint chairpersons for special committees; coordinate the work of the officers and committees so that the PTO’s objectives can be met. (Effort: year-round, on-going)

Vice President -Act as an aide to the President; perform the duties of the President in the absence or inability of that officer to serve; assume other responsibilities as assigned by the Executive Board; coordinate the general activities of any Special Committees created by the Executive Board. Ideally – is willing to serve as President in the future. (Effort: year-round, time varies depending upon roles)

Secretary - Keep the minutes of all general meetings and all meeting of the Executive Board; prepare correspondence and perform all other duties assigned; maintain master documents on school computer; help recruit committee chairpersons for all vacant standing committees of the board; keep the calendar of events for the PTO. (Effort: 3-4 hours per month, includes attending meeting and typing up minutes)

Treasurer - Be responsible for and have custody of all funds; make disbursements as properly authorized; be present at all PTO events where money will be collected; assure that PTO policies and best practices are followed with regards to funds; prepare financial reports for each meeting and as needed; prepare the books for an annual audit. (Effort: 4-5 hours per month, average)

Parliamentarian - Act as a consultant to assure that meetings and processes are conducted in accordance with bylaws; advise on parliamentary procedures using Robert’s Rules of Order; bring current copy of Constitution and By-Laws to all meetings. (Effort: 2 hours per month).

Auditor-Be responsible for reviewing and verifying the financial records and transitions of the organization; including income statements, balance sheets, budgets, to ensure they are accurate and complete, as well as providing recommendations for improving financial management, record-keeping and internal controls (Effort 3-5 days at the end of school year for about 5-7 hours, includes assisting board meetings)

Chairs and Other Positions

(Remember, these are COMMITTEES – there should be volunteers to help.)

Community Relations - Coordinate community partnership activities, works closely with Publicity and Spring Fling Committees. Effort varies.

Fundraising - Manage the coordination of the PTO’s fund-raising activities. The PTO holds one big catalog sale in the fall and assists the school with its spring fundraiser. Other small programs include “family nights” where a restaurant or recreation center hosts a “Valley View Night.” Only 2 or 3 per year, Family Nights require minimal effort – a few phone calls to arrange and sending home a flyer (usually supplied by host). Effort: September Sale (12-14 hours), Spring Sale (3-5 hours), Family Nights (1-2 hrs each).

Membership - Organize the annual PTO membership drive and the on-going process to encourage membership. Maintain membership records. Effort is primarily in August, September. 3-5 hours per month. Minimal role after September.

Publicity - Disseminate positive information to the community about the school, its students, and the PTO. Promote related activities and programs in order to heighten community awareness. Many tasks (like notices to instagram) can be accomplished via email. (Effort: year-round, but minimal, 1-2 hours per month.)

Teacher Appreciation – Organize monthly teacher appreciation activities and to coordinate daily recognition for Teach Appreciation Week in May. Generally, each month is rotated so that a specific grade hosts the activity (lunch, dessert, treat, small gift, etc.) Works closely with Hospitality and Grade Parents. (Effort: 2-4 hours per month, more in May depending on what activities planned.)

T-Shirt - Coordinate the selection, design, ordering, inventory, and sales of school T-shirts and any related products. (Effort varies. Peak sales in August/September. New design in late Spring/Summer).

Volunteer - Coordinate volunteers for PTO events and school activities. Collect a list of general volunteers at the beginning of the year for special events. Assure that volunteer data is recorded and available to both the Board and teachers. Work with teachers, staff, and leaders of committees to assure volunteers are recruited for programs. On-going dialog with Grade Parents as to class and grade activities. (Effort: on-going, year round; time peaks with a few big events. Average: 3 hours per month; could range from 0 to 8 hours per month during major events.)

Spring Fling - Coordinate the PTO’s annual spring family event. Typically includes bingo, silent auction, concession sales, and activities (either a sock hop or a carnival). Usually held in March or April. Significant planning begins by December. Involves a large committee with project leaders for various areas. Effort is substantial, especially the 6 weeks prior to the event. Time spent depends on how work is divided and how roles are assigned.

Nomination Form:

https://docs.google.com/forms/d/e/1FAIpQLSc7jYquB6qLJ6llBhCXl5ni6hUFEvlwS7A8oeimOboaTe1pMg/viewform?vc=0&c=0&w=1&flr=0

Students in 4th and 5th grade that took the CAASPP Summative assessments last year in 2023-2024 and received a score in levels 3 and 4 will be recognized at this assembly.

Every student that is being recognized, will receive an invitation. We will also begin our Testing Kick Off.

We are very excited and proud of ALL our students and want to motivate them as much as possible.

We will begin our CAASPP Testing the week of 4/21/24.

-Students in grades 3-5 will be assessed in English Langauge Arts and Math.

-Students in grade 5 will also be assessed in Science.

-DLI students will also be assessed in Spanish.

Please see the parent guides attached for more information on CAASPP assessments.

This month our students will be learning about the importance of courage. Please click on the attachments below to see how you can support your students at home.

Este mes nuestros estudiantes aprenderán lecciones de valentia. Haga clic en el archivo adjunto a continuación para ver cómo puede ayudar a sus estudiantes en casa.