We are so very grateful to our PTO Oversight Committee for their consistent dedication to organizing all of our amazing PTO events and activities throughout the year in support of our students and staff. Truly, without this mighty group of volunteers, we'd be sunk when it comes to making that magic happen!
In March, we are open to accepting nominations or volunteers to join the PTO Oversight Committee for the 24-25 school year. Oversight Committee positions include: Co-Chairs, Co-Treasurers, Co-Communications, a teacher representative and the principal. A vote to approve the 24-25 Oversight Committee will take place at the last PTO meeting of the year, April 15, 2024.
Straight from the PTO Bylaws, here are the duties of these positions:
Oversight Committee:
a. Develop the PTO’s annual budget,
b. Transact business between meetings in preparation for the general meetings
c. Create standing rules and policies, guidelines and update bylaws
d. Approve routine bills & expenditures
e. Prepare reports and recommendations to the members
f. Appoint and oversee committees and chairs to conduct the work of the PTO
g. Approve fundraising
h. Support educational achievement of Belmont Elementary students
The Co-Chairs shall:
a. At least one, shall preside at general PTO meetings and Oversight Committee meetings
b. Serve as official representatives of the PTO
c. At least one, shall retain all official records of the PTO
d. At least one, shall be a signer of checks along with the Treasurer.
e. Serve as the primary contact for the principal
f. Coordinate the work of the officers and committees so the purpose of the organization is served
The Communications and Co-Communications Secretaries shall:
a. Record and distribute minutes of all Oversight Committee meetings and all general PTO meetings b. Prepare agendas for official PTO meetings
c. Hold historical records for the PTO
d. Manage communications for the PTO, including but not limited to PTO newsletters, emails, website, etc.
e. Communicate plans on behalf of all committees.
The Treasurer Committee shall:
a. Serve as custodian of the PTO’s finances
b. Collect revenue and pay authorized expenses
c. Maintain a full account of the funds of the PTO d. Have checks signed by two people; the treasurer and a Co-Chair
e. Hold all financial records
f. Provide financial statements to the Oversight committee at meetings
g. Present an annual report of the financial condition of the PTO
h. Submit the books annually for an audit by an auditing committee selected by the Oversight Committee before the new officers assume duties
i. Report the findings of the annual audit to the Oversight Committee
To throw your name in the hat...or recommend someone else do so...email pto@belmontpto.com or come to the next general PTO meeting on March 25, 2024!
