23rd District in November/December

2024 is coming up fast, and we've been hard at work supporting units, offering training workshops, and organizing new units , and we hope that all of our leaders have had a wonderful fall!

In this newsletter you will find information on the upcoming 23rd District PTA Association Meeting (December),upcoming training opportunities and more!

As a reminder...

Units, please remember to keep your councils in the loop when communicating with us (Corona-Norco, Hemet-San Jacinto, Lake Elsinore, Murrieta Valley, Riverside, and Temecula Valley - this means you!). Out-of-council units, you'll come right to us (This means PTAs/schools in Jurupa Valley, Alvord, Val Verde, Menifee, Perris, Cherry Valley, and Beaumont.)!

Regardless of where you are, you can always reach us at help@23rddistrict.org!

We are always here to help, and we can do this together!

"Hope is the magic carpet that transports us from the present moment into the realm of infinite possibilities." - H. Jackson Brown, Jr.

We need you to make business happen!

This meeting will be in-person - the only in-person meeting we will have all year!

Don't Miss This Meeting (General Finance @ 5 P.M.)!

When: Dec 7, 2023 07:00 PM

Location: Murrieta Valley Unified School District Offices

41870 McAlby Ct.

Murrieta, CA 92562-7021

Don't miss upcoming events and important meetings - we have attached the Twenty-Third District PTA calendar for your reference!

Don't forget to bring your completed checklist (on the 23rd District calendar!) to the December 7th Association Meeting - you might even win a prize!

Twenty-Third District PTA is here to ensure that every leader has the information they need to be successful!

NEW OPPORTUNITIES FOR TRAINING ARE LIVE NOW!

DECEMBER 4th - 8th, 2023

Virtual training opportunities for the month will be made available in the first week of the month via the link below. Pre-registration is required, and cameras must be on during the training workshop:

View Upcoming Training Opportunities Here

Remember, general finance and positional training are required annually to preserve insurance coverage.

Remember! Reflections Entries must be submitted to Twenty-Third District PTA at the in-person December 7 Association Meeting!

• In-Council: In-council units must remit Reflections entries through the council only. Council presidents will remit all entries advancing from the council at the meeting.
  
  
• Out-of-Council: Out-of-council units (Alvord, Menifee, Moreno Valley, Val Verde, Jurupa Valley) will submit entries directly to Twenty-Third District PTA at the meeting.

Don't forget to include the Unit Reflections Form or Council Reflections Form (pick which one applies to you!)

Late entries will not be accepted.

If entries cannot be submitted at the meeting, reach out to Reflections@23rdDistrict.org at least 48 hours before the association meeting to make an appointment to remit entries - be aware that appointments are not guaranteed!

Have questions? Reach out to us at Reflections@23rdDistrict.org

In addition to treasurer's reports at every meeting, an important compliance item is that the unit bank statements must be opened, reviewed, dated and signed by a noncheck-signer monthly. The account reconciliation (whether it's the report from the accounting software, or the reconciliation form in the statement) must also be reviewed, dated and signed by a noncheck-signer monthly. Both items are then filed in the treasurer's records.

The same person should do this each month, and it should be a member of the board (like the financial reviewer or secretary) - not site staff!

If the unit receives online statements, the authorized party can be given "view only" or "authorized inquiry" access to the account to print the statement - it should not be printed and shared by the treasurer.

Does your treasurer need a prepared treasurer binder to help ensure records are kept in a way that is clean, clear, transparent and purposeful? Reach out to us at Help@23rdDistrict.org.

Have finance questions? Reach out to Twenty-Third District PTA Treasurer Diana Saenz at Treasurer@23rdDistrict.org

Occasionally there is a question about whether or not the association or the executive board have choices in the bylaws for certain things. So, here's the thing: it comes down to one tiny little word choice!

Let's look at it:

• Article V - Officers and Their Election, Section 1: This reads that, "Each officer or board member of this association shall be a member of the association.:
• Article VIII - Association Meetings, Section 8: This reads (in part), "Members of the association may participate in and act at any meeting of this association via teleconferencing using equipment with which all association members participating in the meeting can communicate with each other at the same time."

I bolded the word choices for emphasis to illustrate the different in the two sections. In Article V, Section, if a person shall be a member, there is no question of the person joining the PTA in order to serve. The person must be a member in order to serve. On the other hand, in Article VIII, Section 8, the association has the option of using teleconferencing to meet - it isn't required to do so.

Tl;dr: There is no wiggle room with shall or must. There is wiggle room in may.

Questions? Reach out to Twenty-Third District PTA Parliamentarian Troy Marks at Bylaws@23rdDistrict.org.

Thank you for being a part of the largest and oldest child advocacy organization in the nation!

We encourage you to have an Advocacy officer on your board, but keep in mind that anyone and everyone can advocate! CAPTA and National PTA have a wealth of information on their websites. We’ve included the links to both sites below:

https://capta.org/focus-areas/advocacy/advocacy-resources-for-ptas/

https://www.pta.org/home/advocacy

https://capta.org/pta-leaders/run-your-pta/advocacy-for-pta-leaders/advocacy-resources/

Have questions about advocacy? Reach out to us at Advocacy@23rdDistrict.org

Reach out to Vice President of Membership Laura Lucas at Membership@23rdDistrict.org!

We'll get you everything you need!

November

• 2 - Positive Ponies PTA
• 3 - Valle Vista Elementary PTA
• 4 - Mesa View PTA
• 4 - Monroe Elementary PTA
• 7 - John Adams Elementary PTA
• 9 - Brookside Elementary PTA
• 10 - Fremont Elementary PTA
• 11 - Terra Cotta Middle School PTSA
• 13 - Wilson Elementary PTA
• 14 - Elsinore High School PTSA
• 14 - Murrieta Summit PTA
• 17 - Margarita Middle PTSA
• 17 - Temecula Middle PTSA
• 20 - Mountain View Elementary PTA
• 21 - Parkridge Elementary PTA
• 29 - Harvest Hill PTA

December

• 1 - Garretson Elementary PTA
• 1 - Highland Elementary PTA
• 1 - Machado Elementary PTA
• 5 - Alcott Elementary PTA
• 5 - Temecula Valley High PTSA
• 8 - John W. North High PTSA
• 9 - Sierra Middle PTSA
• 12 - Withrow Elementary PTA
• 13 - Elsinore Middle School PTSA