Board Brief - 10.21.24
A quorum of the Pecos-Barstow-Toyah ISD Board of Trustees met for a Regular Board Meeting on October 21, 2024, at 6:30 p.m. in the PBTISD Board Room. The following items were presented, discussed, acted upon, or approved.
3. Recognitions
Strategy III, Result 1: Showcase students and staff throughout the District.
3.A. Recognize K-8 students with the greatest growth in math during the 2023-2024 school year according to MAP-Growth
Congratulations to the 23 K-8th Grade students who demonstrated the most growth for their grade level in their NWEA Map Growth Math test!
View the presentation here.
Elementary
Secondary
5. Public Hearing
5.A. Public hearing to discuss and receive public comment on the District's 2023-2024 Financial Integrity Rating System of Texas (FIRST) report
Presenter: Marshall Harrison, Assistant Superintendent of Operations
The state's school financial accountability rating system, known as the School Financial Integrity Rating System of Texas (FIRST), ensures that Texas public schools are held accountable for the quality of their financial management practices. The system is designed to encourage Texas public schools to manage their financial resources better, providing the maximum allocation possible for direct instructional purposes. School districts must distribute the financial management report at a public hearing within two months of receiving the FIRST Report.
View the report here.
6. Reports
6.A. 2023 Bond and Capital Projects Report
Presenter: Tim Gilbert, Director of Bond and Capital Projects
The report will provide the Board with a comprehensive overview of the current status of the 2023 bond and capital projects across the district. View the report here.
7. Approval of Consent Agenda Items
Items approved 6-0
7.A. Minutes - Regular Board Meeting September 23, 2024
View Minutes here.
7.B. Financial Budget Update
The monthly financial update consisted of a Schedule of Appropriations and expenditures.
7.C. Approve Annual District Professional Development Plan
The Board is required to approve the District’s professional development plan annually. The 2024-2025 Comprehensive Professional Development Plan was reviewed and approved by the District Education Improvement Committee (DEIC) on October 9, 2024, and meets all requirements.
7.D. Approve District and Campus Improvement Plans
Board Policy BQ Legal states, “A board shall ensure that a district improvement plan and improvement plans for each campus are developed, reviewed, and revised annually to improve the performance of all students.” These plans are to be approved annually and are required, at a minimum, to be mutually supportive and support state goals and objectives under Education Code Chapter 4.
7.E. Approve BBB (LOCAL): Board Members - Elections
Last month, the Board approved moving the general election of Trustees from a May uniform election date, where Trustees were elected for a three-year term, to a four-year term in November. With the passing of this resolution, Board Policy BBB (LOCAL) needs to be revised. The following changes have been made to Board Policy BBB (LOCAL)
7.F. Approve Discovery School Memorandum of Understanding (MOU) with Permian Basin Workforce Solutions
Upon opening the new Discovery School, Permian Basin Workforce Solutions expressed an interest in partnering with the district’s daycare. The Permian Basin Workforce Solutions will be under the same MOU as our current partners. We will bill both the Permian Basin Workforce and parents to ensure the district’s costs are covered as outlined in the current MOU.
7.G. Approve FTE for Athletic Director position
As our athletic program continues to grow, it is recommended that we separate any coaching position (historically the football coach) from the role and responsibilities of the athletic director. The primary purpose of this position is to Direct and manage the district’s athletic program and facilities and instruct and coach students to develop the skills and abilities to excel in athletics.
Consent Agenda Items Pulled for Discussion
7.H. Approve updates to the 2024-2025 Compensation Plan
The administration pulled the item for further explanation to the trustees.
Approved 6-0
Updates were made to the 2024-2025 Compensation Plan regarding incentive pay for campuses and teachers as related to accountability and STAAR/EOC performance. Campus incentive pay will now be based on earning an accountability rating of "A" or "B". Teachers can also earn incentive pay based on the academic performance of their students in state standardized testing or student growth.
Additional information is being provided to teachers through campus principals.
8. Action Items
8.A. Consider and possible action to approve Student Outcome Goal Progress Measures 2.1, 2.2, & 2.3 (Early Numeracy - BOY MAP)
Approved 6-0
Student Outcome Goal 2: The percentage of 3rd grade students that score meets grade level or above on STAAR Math will increase from 28% to 43% by August 2027. (May 2025 Goal = 37%)
- Goal Progress Measure 2.1: The percentage of Kindergarten students who score at the “Average” level or above on the end-of-year Math NWEA MAP-Growth will increase from 64% to 79% by June 2027. (June 2025 Goal = 73%)
- Goal Progress Measure 2.2: The percentage of 1st Grade students who score at the “Average” level or above on the end-of-year Math NWEA MAP-Growth will increase from 51% to 66% by June 2027. (June 2025 Goal = 60%)
- Goal Progress Measure 2.3: The percentage of 2nd Grade students who score at the “Average” level or above on the end-of-year Math NWEA MAP-Growth will increase from 55% to 70% by June 2027. (June 2025 Goal = 64%)
View the presentation here.
8.B. Consider and possible action approve Superintendent Constraint Progress Measure 4b
Approved 6-0
Superintendent Constraint #4: The Superintendent shall not allow adult conveniences to take priority over students’ academic progress.
- Constraint Progress Measure 4b—From June 2023 to May 2025, the administration will work with campus leadership to effectively implement Professional Learning Communities (PLCs) from a Pre-Initiation State to a Sustaining Stage at at least two campuses.
8.C. Consider and possible action to report compliance or non-compliance of Board Constraint 2
Trustee Zamarripa motioned to discuss this constraint in Executive Session later in the meeting. It was seconded by Trustee Kington.
Board Constraint #2 - The board shall not be involved in day-to-day operations
8.D. Consider and possible action to report compliance or non-compliance of Board Constraint 3
Approved 6-0, Board in compliance
Board Constraint #3 -The board shall not make decisions based upon adult conveniences over student needs.
8.E. Consider and possible action to approve the Lone Star Governance Quarterly Tracker for July, August, and September
Approved 6-0
The Board adopted a resolution in Spring 2022 to implement the TEA Lone Star Governance (LSG) model. The intention of LSG is to provide a continuous improvement model for governing teams - school boards in collaboration with the superintendent - focusing on one primary objective: improving student outcomes. The LSG Quarterly Progress Tracker is a tool used by school boards to self-evaluate their level of implementation and commitment to the principles of the LSG model.
8.F. Consider and possible action to provide the PBTISD Community free admission to "Senior Night" sporting events - requested by Trustee Orosco and Trustee Portillo
By a 4-2 vote, the Board approved to keep ticket sales as they currently are with no changes.
9. Executive Session
8:13 p.m.
EXECUTIVE SESSION may be called for the purposes permitted by the Texas Open Meeting Act, Texas Government Code Section 551.001 through 551.146, Section 551.071 Consultation with Attorney, Section 551.072 Real Property, 551.074 Personnel Matters (Appointment, Employment, Evaluation, Reassignment, Duties, Discipline, Dismissal, Complaint)
Reconvene to Open Session
8.C. Consider and possible action to report compliance or non-compliance of Board Constraint 2
Approved 6-0; Board is in non-compliance.
Board Constraint #2 - The board shall not be involved in day-to-day operations
Adjournment
The Board adjourned at 10:07 p.m. on October 21, 2024.
Future Meeting Dates:
- Regular Meeting - November 18, 2024
This newsletter aligns with Strategy III: We will broaden and strengthen partnerships with staff, families, and communities through transparency and effective communication.