Deer Creek Special Services Scoop

Some of our students participated in the Extended School Year in June and July to continue learning and, of course, have a little fun. The teachers and paraprofessionals at Rose Union and the DCTC organized outdoor water activities and made pizza to celebrate the students' hard work during the summer. From the pictures shared from both sites, it's clear that having fun in the sun and water was a fantastic way to wrap up summer learning!

EdPlan has rolled! During our All SPED Meeting on Friday, August 30th, we discussed the necessary steps once EdPlan rolls. Please review the following actions for transfer students (or other students) with a handwritten or Google Docs version of compliance paperwork. Remember, these steps must be completed by September 13th to allow for any necessary corrections before Child Count.

Once a student populates in EdPlan

1. The handwritten or Google Doc version of compliance paperwork (RED, MEEGS, and/or IEP) must be entered into EdPlan. Double-check to ensure all information is accurately entered.
2. Please upload the handwritten/Google Doc version as an attachment to the event and ensure that the signature page is included in the attached document.
3. After finalizing the event in EdPlan, please email Dr. Blankenship the student's name. The transfer event must be archived in the system for all students with a meeting date before the roll-up. Dr. Blankenship will work through this process as quickly as possible.

Remember, Dr. Blankenship will work with your building administrator to schedule a substitute to cover classes while case managers complete data entry. Speech-language pathologists, school psychologists, and members of the motor team should seek assistance from Special Services administrators to help them enter records in EdPlan.

**Please review your caseload list now that the system has been updated. If you notice any errors (e.g., students unenrolled, not attending this school year, or missing students), please email Dr. Blankenship or Mr. Raley for assistance.

Child count is fast approaching! Child count is the annual count of students enrolled in the District and on an IEP as of October 1. In addition to federal reporting, the Child Count determines the District's allocation of State Aid for Special Education.

Child count is a team effort that involves every special education administrator, case manager, and evaluator in the District. Both case managers and evaluators can help ensure the accuracy of our special education data by reviewing the following information in EdPlan:

• Make sure all students on your caseload have a finalized eligibility and IEP event by September 30.
• Pre-K students must have an updated early childhood environment recorded and saved in the services section
• Students who are categorized as DD (move-in students) must have a finalized eligibility to reflect a disability category by September 30.
• Check student data in EdPlan for accuracy.
  • Is the student's enrollment status accurate?
  • Is the student's grade code correct?
  • Is the student's data of birth correct?
• Every student should have an Enrollment Type marked in Edplan.
  • The enrollment type can be added on the Personal tab in EdPlan under the Enrollment Section. Note that this field does not autogenerate from the WAVE and must be entered by hand.
• Services for LRE should be reviewed for accuracy.
  • Ensure the total service time is less than the total hours of instruction.
  • Remember LRE is collected from the services section of the finalized IEP, not the workspace in EdPlan.

The Special Services office generates a daily report to verify the accuracy and completion of the above-listed items. Case managers will be notified if an IEP needs to be amended due to missing or inaccurate information.

The "NEW" Oklahoma State Department of Education Special Education Services 2024 Policies and Procedures is live on the OSDE website. Please update any saved versions of the P&P you may have on your laptop with the latest version.

The Deer Creek Special Services Department will update our handbook to align with the 2024 P&P. A new link to our handbook will be shared once updates have been completed.

Deer Creek Hosted Trainings

The link for Deer Creek Special Services led trainings can be found here. Location of the trainings will be updated as we get closer to the training date.

• September 4th 8:15- 9:00 - Mod/Behavior monthly meeting
• Training focus: ABA in Classroom Setting - Group Contingencies
• Location: South Conference Room
• September 4th 8:00- 9:00 - Late Start PD
  
• Training focus: ESY Data Collection
• Location: meet.google.com/csx-gvbz-ujp
• September 11th 1:00- 2:00 - RBT monthly meeting
• Training focus: ABA
• Location: South Conference Room
• September 13th 9:00- 3:30 - Mandt Day 2
  
• Training focus: Chapters 6-8 Technical
• Location: Colin will send invite
• September 18th 8:00- 9:00 - Late Start PD
  
• Training focus: Special Olympics
• Location: TBD - invite will be sent with location

OSDE and Partner Provided Trainings and Resources

*New* OAAP Resources and Training information

You can find the most updated OAAP information for the 2024-2025 school year in the OAAP Memo. You can find and access information about the 2024-2025 Testing Schedule, Bulk Student Upload, Professional Development, and DLM Reminders.

Special Education Instructional Coaching for Early Career Educators

The State Personnel Development Grant is seeking applicants for the SPARK initiative. This opportunity is for early career special education teachers who are defined as working in special education for 5 years or less. Educators who apply should carefully read the application in full. Those selected will be expected to fully participate in 20 hours of professional development and complete a minimum of two instructional coaching cycles. The program is anticipated to take the entire 2024-2025 school year to complete. Participants who complete the program in full will receive a $2,000 stipend.

For access to the application, please see attached application. For a direct link to the application form, please click here.

Financial Literacy Resources for Teachers, Parents, and Students

Teaching personal financial literacy in schools is essential for preparing students to manage their finances effectively. Here are some key strategies and resources to help you as you prepare.

For more information, please see the OKMM August Newsletter.

Micro-Credential for Special Education

This program at the University of Science & Arts of Oklahoma focuses on foundational Special Education practices related to instructional strategies for students with autism and other exceptionalities, remaining compliant with Individualized Education Plans (IEP).

For more information, please see USAO Flyer.

Oklahoma VI Teacher Institute

The program is geared to provide OK certified teachers with knowledge, tools and resources to instruct blind and visually impaired students in core academics and expanded core curriculum skills.

For more information please see the Oklahoma VI Teacher Institute Flyer.

OSDE Connect Trainings

• Early Childhood Outcomes (ECO) -Questions about completing Early Childhood Outcomes? Participants in this course will gain an understanding of the Early Childhood Outcomes process and how outcome data collection supports early special education programs in meeting the needs of students. This course covers ECO basics such as collecting ECO data, determining ratings, and accessing additional resources. Enroll here!
• Dyslexia and Dysgraphia Awareness 2024-2025 - The OSDE has developed a module that meets the requirements listed in state statute. The Dyslexia Awareness course can be accessed on OSDEConnect. The course contains “required” components to receive a certificate of completion, but there are several additional sections that are optional, if you or any of your staff want a deeper dive or just to save for resources later.