August Check-In: Part 2

• August Meet & Greet
  
• Instructor Welcome Letter/Video
• Instructor Orientation
• Payment Method Details
• Emails and Voice Messages
• Instructor Portal "Links" Field
• Duplicate Enrollment
• Student Rosters & Charter Purchase Orders
• Collecting Tuition
• Archived Newsletters

Instructors will be stationed inside their assigned classroom and room numbers will be posted on the classroom doors. Please check your Instructor Portal for your assigned classroom number.

Fountain Valley: Monday, August 25th

Riverside: Thursday, August 28th

Capo Beach: Friday, August 29th

Live-Online Instructors are invited to participate in any of the in-person locations

Please note that ALL instructors who teach classes outside will meet in the Multi Purpose room for each of the Meet & Greet events. For Fountain Valley, instructors who teach classes outside or in the gym please arrive early to set up a table for yourself in the Multi-Purpose room.

If you haven't done so already, please write a Welcome Letter and/or upload a Welcome Video inside your Instructor Portal. Parents appreciate hearing from their instructors.

• Login to your Instructor Portal
• Select the Fall 2025 term
• Click on "View/Edit Class Details" for each of your classes
• Scroll to the "Welcome Letter" and "Welcome Video" fields and upload your file. Your video will display inside the Student Portal

Sample Welcome Letters are located in your Instructor Portal under "Support Documents".

Reminder to check your emails daily and to keep your voicemail clear.

Parents don't like hearing, "This mailbox is full and cannot accept any messages."

Thanks for helping to keep our parents happy!😊

Paste your important links (i.e. Zoom, Google Classroom, etc..) as a hyperlink inside your Instructor Portal (click on View/Edit Class Details for each of your classes to access). Some examples of links may include:

• Google Classroom or other similar platform
• Zoom link and password
• YouTube video(s)
• Google docs
• PDFs, etc.

In the event that the HSC website is temporarily down, make sure you ask your students to save a copy of all your important links in a folder on their desktop.

Watch this brief Hyperlink Instructional Video to learn how to paste a hyperlink instead of using a long html URL address (a shortened hyperlink looks so much better).

• Parents may inadvertently enroll the same student twice in the same class. Check your rosters weekly to let us know if you are seeing this happen:

  
  

  • Click the "Request to Unenroll" check box next to the duplicate student
  • Click on the "Update" button at the bottom of the page to save your entry
  • HSC Admin will unenroll the duplicate student

If you receive a charter P.O. on behalf of a student who is NOT enrolled on your HSC student roster, immediately email me (Michelle) the student name and parent contact info so I can manually enroll the student. This is especially important for instructors who have a full class.

Students who are not enrolled through the HSC website are prohibited from attending classes at HSC.

Please reach out to your parents regarding receiving payment.

• Charter Funds: Instruct your families to click on the link that reads, "Class Details/ Payment Information" inside their student portal for all of your payment details. This information will be helpful when requesting a P.O. from their charter school.

• Private Pay: Instructors can collect payment upon student enrollment. The HSC website states: "To secure enrollment, instructors require either a non-refundable $50 deposit or full payment per class within 24 hours of enrolling for each semester."

• When parents do not respond: Inform them that they risk having their student dropped from your class to make room for another student (this is at the discretion of the instructor).

Need to recall the information on a previous HSC Newsletter? Click on the 'Archived Newsletters' button inside your Instructor Portal.