GASC GAZETTE

Duties of the President School

1. Attend all Executive Board meetings and GASC events, including their own district conference.

2. Serve as chair of the Executive Board and establish the agenda in conjunction with the executive director for all meetings and conventions.

3. Plan for the annual convention.

1. Select the annual convention theme.

2. Select workshop topics and presenters.

3. Select keynote speakers for general sessions of the annual convention.

4. Give the opening address.

4. Serve as convention chair.

1. Provide convention registration materials & copies of convention rules

2. Provide individual delegate packets including but not restricted to name badges and housing information.

3. Develop and arrange for the printing and distribution of the printed convention program.

4. Organize the assignment of workshops to delegates.

5. Select, train and organize school guides.

5. Propose state service project and promote at all GASC events.

6. Represent or find a school to represent GASC at regional (SASC) and national (NASC) meetings at the expense of the association. (One delegate registration paid per event)

7. Preside at Leadership Summit.

8. Serve as a liaison for GASSP and other affiliations.

Duties of the Vice President School

1. Attend all Executive Board meetings and GASC events, including their own district conference.

2. Coordinate the annual membership drive.

3. Secure the proclamation by the Governor of “Georgia Student Council Week.”

4. Provide promotional materials for membership drive and district representatives to Communication School.

5. Organize the application and election of district representatives.

6. Host a meeting(s) for district representatives and oversee district representatives by providing outlines & expectations for district conferences.

7. Organize district meetings at convention.

Duties of the Secretary School

1. Attend all Executive Board meetings and GASC events, including their own district conference.

2. Record and distribute the minutes of the Executive Board meetings.

3. Record minutes at State Convention and all Advisor Business Meetings.

4. Develop and distribute Emergency Action Plan (EAP) for Summit and Convention.

5. Publish and distribute monthly newsletters (with upcoming GASC events and council ideas) to member schools.

6. Host a president’s meal at the annual Convention if facilities are available.

7. Coordinate decorations and refreshments for the Advisor Hospitality Room at annual conventions.

Duties of the Communication School

1. Attend all Executive Board meetings and GASC events, including their own district conference.

2. Maintain and update the GASC website and social media outlets.

3. Provide an evaluation for all GASC events, compile the results, and submit to the Executive Board to be used in planning future events and all schools in attendance.

4. Serve as official GASC photographer at all GASC meetings and events at which they are in attendance. When not in attendance, collect pictures from attendees.

5. Produce videos for arrivals, convention summary, etc. to be used at convention.

6. Publish the convention report on the website.

7. Publish a textual convention recap and demographics on the website.

Duties of the CrowdCompass App Consultant

1. Attend all Executive board meetings & GASC events, including their own district conference.

2. Manage the GASC CrowdCompass Account online.

3. Develop the app for District Conferences, Leadership Summit, Convention, and any other specified GASC events.

4. Stay in contact with the CC assistant and corresponding school during app builds.

5. Offer live app assistance during the events of Leadership Summit and Convention (and District Conferences, if specified).

6. Build and customize the click game for each event.

7. Send out push notifications as needed during events.

8. Create the Metrics report and survey report and present District Conferences at Summit Meeting, Summit at the January Meeting, and Convention at Turnover.

9. Design Emergency Action Plan and distribute it through the app in conjunction with the Executive Director.

Duties of the Parliamentarian School

1. Attend all Executive Board meetings and GASC events, including their own district conference.

2. Keep a current version of the GASC Constitution and serve as protector of the constitution.

3. Speak on behalf of the Executive Board in questions concerning parliamentary procedure.

4. Notify all member schools about qualifications and procedures related to running for a state office per the election policy document.

5. Act as sergeant-at-arms during elections and select tally clerks per the guidelines in the constitution.

6. Present a workshop at Leadership Summit to promote running for office.

Duties of the Middle School Member-At-Large

1. Attend all Executive Board meetings and GASC events, including their own district conference.

2. Assist president with recruitment for middle school membership and middle school participation at all GASC events.

3. Represent middle school interests on the Executive Board.

4. Compile resources for middle school members.

5. Provide support and resources for middle schools at District Conferences.

6. Coordinate middle school workshops and roundtables for convention and Summit.

7. Coordinate a middle school event for Saturday night of convention.

Duties of the District Representatives

1. Assist Vice President school with the recruitment of schools within the district

2. Host a district conference

a. Hold workshops for awards submissions, state service project, and others

b. Promote convention and other student council events

1. Communicate all GASC & student council information with district schools

2. Attend a district representative meeting as scheduled, Leadership Summit, & GASC Convention

3. Provide feedback to the Executive Board based on regional needs.