West Sylvan Middle School

Happy Friday, West Sylvan family members!

Back To School Night will be occurring on Thursday, October 10th from 5:45 p.m. - 7:15 p.m. Presentations are directed toward adults, but you are welcome to bring your scholars if you choose! This is an evening when families can walk the same class schedule as your Scholars, visit each class for about ten minutes, and hear updates about classes from each Educator. This night is an introduction to your Scholars’ Educators and their classes. This evening is not intended to serve as a conference night for longer individual conferences between Educators and family members. We host a Winter Conference period that occurs in late November for more individualized conferences. Our Friends of West Sylvan (FOWS) group will be selling some school merchandise and will also be seeking volunteer signups to support school systems this evening as well. We have collaborated with our K-5 feeder schools and Lincoln High School so that we do not schedule on the same dates at their BTSN evenings, which is why our night is held in October.

We have some calendar shifts coming up in October, and we want you to please mark your calendars:

• Friday, October 11th: No School for Scholars (due to state in-service)
• Tuesday, October 15: School starts at 9:30 a.m. due to the monthly Staff Meeting
• Wednesday, October 23: Early release, scholars end their school day at 1:45 p.m.

Communications related to the upcoming school year will continue to come from both our West Sylvan and PPS district team with regular updates, weekly or bi-weekly.

Jill Hunt, Principal
Ben Keller, Assistant Principal

Thank you to the Friends of West Sylvan for hosting another delicious First Friday lunch!

School starts at 9:15AM and ends at 4:00PM every day, with this bell schedule:

The exceptions to these start times are on the following days,

when students have a 9:30AM start time (with building opening at 9:20AM)

due to monthly Staff meetings *(only affecting PPS Middle Schools):

Sept 10th - Oct 15th - Nov 5th - Dec 3rd - Jan 7th

Feb 4th - March 11th - April 8th - May 6th - June 3rd

Please calendar the Early Release days this year, which are listed below. All Scholars are released at 1:45PM, and Staff are in meetings beginning at 2:00PM, meaning we will not be available to supervise any students who are not picked up on time. Buses will drop students off two hours earlier than usual.

Wednesday, October 23

Wednesday, November 20

Wednesday, December 18

Wednesday, February 26

Wednesday, March 19

Wednesday, April 23

Wednesday, May 21

OCTOBER

• Thu, OCT 10th: Back to School Night from 5:45PM - 7:30 PM
  
• Fri, OCT 11th: NO SCHOOL for Students due to statewide Inservice
• Tue, OCT 22nd: Makeup Picture Day (*only for those students who missed Picture Day in September)
• Wed, OCT 23rd: Early Release for Students at 1:45 PM due to Staff PD from 2:00-5:00 PM

• Sun, OCT 27th ~ Fri, NOV 1st: Sixth Graders at overnight Outdoor School all week
  

Please attend!

As we have been hearing through PPS School Board conversations, and really all over the nation, Educators are working on ways to enhance learning while reducing the cell phone distractions in our schools. As a piece of that work, WSMS is partnering with Lincoln High School to offer a free screening of Screenagers Next Chapter, and we would love for as many of our families and students to attend the event at LHS, advertised above! *(Remember the West Sylvan rule - phones off and away during school hours!)

We will be hosting our Back to School Night on Thursday, October 10th, from 5:45 p.m. - 7:30 p.m. Teachers will be opening their classrooms at 6:00 p.m. to share curriculum, classroom resources, and pertinent information to support a successful year with your scholars.

During your visit, you will have time to follow your scholar’s day, with a bell schedule that allows for 8 minutes per class period and 4 minutes passing time. Back to School Night presentations are intended for adult parents/guardians, so there is no expectation to bring your scholar. However, if you are unable to find childcare and need to bring children along, please feel free to do so.

Here are additional items to plan for:

• Please arrive a few minutes early - class starts promptly at 6:00pm. Start in your students' period 1 classrooms. We will not include Advisory in the night's schedule.

• Parking - Parking is available in both upper and lower lots. Please respect the disabled parking spots, as well as our neighbors’ driveways.

• Please review your students’ class period schedule in ParentVue. You will need to know your scholars’ schedule, including teachers’ name/room number, to participate in the evening.

• If you are unable to attend, many teachers will share resources from their presentations. Please check the West Sylvan website for more information after the event.

• We are in the process of hiring for an after school Drama Director. Mr. Louis Kruse resigned over summer to take on a full-time Drama Teacher position in another school district. We look forward to updating you about this role and how your Scholars can join in the after school Drama program! Anyone interested in donating to help us fund this effort, may do so at this link. After school programs such as Drama are opportunities that we fund only through donations. This link will take you to a sign up form for your Scholars who are interested in joining after school Drama club once it begins. The plan is to hold two days of Drama Club from 4:15 p.m. - 6:15 p.m. on Tuesdays and Thursdays once we have finalized our hiring. Our goal is to have this hiring finished by mid-October. The QR Code here takes you to SchoolPay, where you can donate to help support our efforts to continue having a Drama Club and a Drama program at WSMS.
  

Our neighbors have reported concerns about the following:

• Parking in front of their driveways

• Parking in areas labeled as “No Parking”

• Driving onto their property to turn around

• Leaving cars idling while sitting in front of their homes
  
  

Please help us maintain good relationships with our neighbors by following the posted signs and respecting their property. Beaverton PD is informed by neighbors of violations.

Our PPS Educators use Canvas, which is a learning platform where Educators upload materials for classes. For information on accessing Canvas, please visit this link: PPS Canvas Quick Guide. Teachers who have set up a Canvas class give a class code to students. Students then have to share their code with parents for you to be a viewer of the class with them. This requires a bit of collaboration and communication with your Scholars to gain access. You are encouraged to contact Educators directly via email if you are having trouble getting the class code from your Scholar.

We held a virtual family meeting for Outdoor School on Tuesday, October 1st at 6:00PM. Outdoor School is part of the Oregon Sixth Grade Science education curriculum. For one week, students receive their Middle School curriculum access through Outdoor School, which is run by Multnomah Education Service District (MESD). There is no in-school substitution for this one week of learning for sixth graders. Students attend an overnight week-long Outdoor School experience, funded by the state, to learn outdoors. MESD determines our dates for attendance after we give them a number of available options. This is a challenging scheduling task for MESD, as they are scheduling every public school sixth grade class in the state of Oregon to attend a handful of camp locations. Our assigned week is October 27-November 1st. We are aware that November 1st is a “no school day” for school sites. The camps still run through November 1st, and students will not be transported back early by school transportation due to Halloween or the PPS calendar. We do arrange for limited school buses to help transport those without family transportation to school on Sunday, October 27th, when buses depart, and we do the same on Friday, November 1st, when buses return students. Families who have the ability and means to drop off and pick-up both days are encouraged to use their own transportation.

Our Sixth Graders are assigned to five different camps, and our students attend with students from other schools in Oregon. Teachers have already been updating you on class-specific camp assignments and other items related to ODS.

The camps will plan a variety of activities for students to engage and participate in Halloween and Harvest Fest items, as desired, on October 31st. Sixth Grade teachers will be coordinating all information and updates with families about ODS. Mr. Keller (bkeller@pps.net) is the Administrator point of contact if there are additional questions.

We still use our outdoor space for recess when it rains, because it’s Oregon and we are accustomed to rain. We also provide a few limited indoor space alternatives on rainy days. It is important that our families help coach students to dress appropriately, bring a jacket, and have items available for any sort of rainy day recess when students may be outdoors. We have two cafeteria spaces to sit during recess, and on rainy days the Library, a quiet classroom, and the Lower Gym will all be spaces available for students with passes. As you can imagine, it takes a number of adults to supervise so many spaces, so we always appreciate family volunteers who want to join us for recess supervision - rain or shine!

School Counselors may be contacted for support with resources needed, when a family may not be able to get school supplies and/or clothing items for students. We have built up a Clothing Closet where we store a variety of slightly used items for scholars to choose from, and communicating with the School Counselor is a private way to get resources. We also have set aside various school supplies for students in need.

We’ve outlined some additional important information below, and we will make every effort to send weekly bulletins through the REMIND app, typically every Friday. This year, REMIND will be the main communication tool for all District and school notifications. If you have not signed up for Remind access, please read through the steps here, and update your notification settings so that you receive all communications. Also, be sure to update your contact information through westsylvanoffice@pps.net throughout the year, if your email or cell phone number changes, as all Remind communications are connected to your information in ParentVue. Please note: Installation of the mobile apps is not required to receive texts/phone calls.

We encourage families to try to schedule appointments outside of school hours, whenever possible. Our office gets quite inundated with early pick-ups, so if you must pick up your student before the scheduled end of the school day, please do so by 3:15 PM. School ends at 4:00 PM, and your Scholars will miss critical learning each time they are removed from campus early.

PPS expects all Middle School and High School students to wear ID badges throughout the school day, just like all adults. On school Picture Day, which recently occurred, students received their updated picture ID. Students should all have IDs at school each day. Students can wear their own fun lanyard and decorate their lanyard, and we encourage them to find a way to make this feel fashionable for them!

Please help your Scholar by reminding them to grab their ID before leaving for the bus or getting in the car for school. Perhaps suggest they put it in their shoes at night! We have temporary sticker IDs we will have students wear if they come to school without their ID badge. We are reinforcing safety by having our IDs visible throughout the day, and it’s also a great way to learn names so that we can personalize our greetings with each other throughout the school community!

West Sylvan is a NO cell phone zone from 9:00 AM - 4:00 PM daily. We advise all families to keep scholars’ cell phones at home during the school day. If you must send your scholar with a device, please use the parent control features to turn off access to all social media and discuss your expectation that they follow school rules. You may also mark the device ‘lost’ during school hours, thus making the phone inoperable during specific hours. The number one cause of all school referrals and school fights are conflicts initially instigated through students’ cell phones. You should have a way to monitor your child’s devices regularly. Know who their friends are, and set up the settings on devices to view and monitor students' accounts for unsafe connections and harmful content. Please do not call/contact your student on their phone during school hours. We will confiscate their phone/watch, even if they tell us they were trying to contact their parents, as we have phones available in the Office for such needs.

Students may take a school bus to and from school, and you may drop off and pick up. Route information is here, and this is the only place to find out about the bus routes. If you are dropping off and picking up by car, be advised that there is significant traffic in and out of campus due to our limited access points and turnaround style parking lot. Please pull all the way forward to the front school doors to drop off; do not stop half way through the parking lot to drop off/pick up, as you then slow down all of the traffic behind you and risk your student's safety. If you are parking in the neighborhood around campus, please do not block any of our neighbors’ driveways, use their driveways as turnarounds, or leave your engines idling while waiting. Our school works in collaboration with the Beaverton Police Department, and the BPD team regularly patrols to be sure that we are respecting our neighbors and their property.

**BUS NOTES: If your scholar IS NOT riding their assigned bus and needs to take an alternate bus route, we must have the request in writing. Please send an email to our Main Office at westsylvanoffice@pps.net and we will print a bus pass for your student to give their alternate bus drive to notify them of the change.

All visitors have to go through a check-in process when entering our building, which requires scanning your driver’s license/state ID. Please remember your ID if you are entering the school building to visit the office for any reason. You will be asked to show your face/ID at the door camera prior to entering. Appointments must be made in advance to meet with any school staff member.

Counselors will be available by email. Your School Counselors, by grade, are:

Restorative Justice is a philosophy grounded in the belief that positive, healthy relationships help us thrive. When we do things that impact others and create harm to those relationships, it is our individual and collective responsibility to make things right. Restorative justice is about building, maintaining, and repairing relationships to form healthy, supportive, reflective, and inclusive communities. Restorative justice supports schools to maintain those healthy relationships and encourages equitable access to culturally relevant and meaningful education.

If you would like to make a request for a Restorative Justice meeting with our RJ School Success Advocate, Alonzo Parnell [aparnell@pps.net], click the image below or go to this link.

Students are welcome to bring their own sack lunch and are encouraged to bring a reusable water bottle daily to refill throughout the school day in our water fountains. Scholars will not have to pay for school lunch and/or breakfast items, and information about menus and resources are here.

We have two separate lunch times, with 6th Graders eating together first, and then a combined 7th/8th Graders’ lunchtime/recess.

All students are assigned a locker that is shared. There will be time during the first week of school to learn how to use lockers and explore the building. Backpacks and large bags must be stored in lockers throughout the day. Our hallways are small, and large backpacks only increase the crowding during travel from class to class. We advise the use of a tote bag or a handle folder in place of any backpacks. All PPS Middle Schools with lockers share the same expectations related to backpacks. The lockers negate the need to carry large backpacks around all day.

Every WSMS scholar will have access to a PPS Chromebook. However, unlike past years, students will not be issued a Chromebook to take home and keep with them throughout the year. Over the last several years, the amount of loss and damage to Chromebooks by Middle School students in PPS has been an extraordinary cost. To reduce the costs associated with damage and broken devices, and to limit overall screen time for our students, devices will remain stored and used on campus. There will be “check-out” options to help students who have projects necessitating work at home and to accommodate the learning needs of students with identified disabilities. Those individual circumstances will be addressed through Dana Berglund, our School Librarian, through a check-out process. If a student purposely damages a Chromebook and/or loses a device, families will be responsible for the following costs: Chromebooks cost $515 to replace, and $11.50 to replace a lost/damaged charger.

To continue the amount of time dedicated to building connections for our scholars with adults and to increase opportunities for academic and Social-Emotional learning, all Middle Schools in PPS have continued with having an Advisory within the school day. During this time our scholars engage in Social-Emotional work and community building. The updated bell schedule for 2024-25 is on our website, and Advisory content will occur during an extended period 6 for every student. For Social-Emotional learning activities, we use Wayfinder, a curriculum that can be viewed here for any wonderings.

Jazz band is currently open to all those who play saxophone, trombone, trumpet, drum set, upright bass, piano or guitar. We meet 3 days a week before school (Tuesday, Wednesday, Thursday) from 8:00 - 9:00AM. Students do not have to be enrolled in a music class at West Sylvan, but must be able to read music well.

Email Mr. Arce @ darce@pps.net for more information or with questions!

Don't see your instrument listed above? Mr. Arce is looking to expand Jazz Band to have a fourth day for students who play any instruments not listed above, including strings. This option will only become available if there is enough interest from non-standard jazz instrument players, so please email Mr. Arce what instrument you play and if you're interested in joining and he will send you info.

Space may be limited on instruments like piano, guitar, bass and drums.

The 2024-2025 Student Rights and Responsibilities Handbook is live on the PPS and MTSS (Student Conduct & Discipline) website. We are shifting from printing hard copies to electronic versions of the SRRH beginning this 24-25 school year. Every school office will receive one hard copy in the six supported languages. Upon request, we will be able to make additional copies if needed. The Copies for the building should arrive this week.

We have created a Slide Deck with all parts of the Student Rights and Responsibilities Handbook to share with students and families; please use the QR code below to access the slides.

Interested in Volunteering and Being More Involved?

Become an approved PPS volunteer by following the information here. Once your application is approved, please contact the Main Office to see how and when you can be of service.

As we continue on in the school year, we are hopeful that we can have more families involved in regular school activities such as volunteering on campus, taking part in our Friends of West Sylvan (FOWS) organization, and serving on the school Site Council. If you are interested in having a voice in one or more of these school groups, please sign up here.

FRIENDS OF WEST SYLVAN is parent/family organization that supports Scholars and Staff and fosters community connection through fundraising and volunteer opportunities. Join the mailing list and stay connected with other families!

TO CREATE YOUR FoWS ACCOUNT:

• Exciting plans are ahead for WSMS and Friends of West Sylvan. In order to take advantage of our activities this year, please be sure to login to www.friendsofwestsylvan.org and get your account set up. All events will be run through this system.
• If you previously had an account, you'll be prompted to update your information upon logging in. If you are new to West Sylvan or didn't set up an account before, you'll be asked to create one. Just use your email that you provided to PPS and that will link to your family information.
• Once logged in you can determine whether you would like to be included in our family directory and what information you would like to share. Our directory requires login to access, so it's not available to the public. Any questions? Email us at hi@friendsofwestsylvan.org

A wonderful way to keep your student engaged and out of trouble is to get them involved in extracurricular activities, such as youth sports. Youth sports programs are run entirely through the Portland Interscholastic League (PIL). West Sylvan is not involved in registration or management of the teams. All information to register students for PIL Youth Sports is located here.

MAIN OFFICE

westsylvanoffice@pps.net

(503) 916-5690

ADMINISTRATIVE ASSISTANT/ PRINCIPAL'S SECRETARY

[Staff / Substitutes / Financial]

Jerda Solonche

jsolonche@pps.net

ADMINISTRATIVE ASSISTANT/ SCHOOL SECRETARY

[Students / Attendance / Enrollment]

Kirsten Crombie

kcrombie@pps.net

Website: www.pps.net/westsylvan
Location: 8111 Southwest West Slope Drive, Portland, OR, USA