The SWE-Eastern Nebraska Section is now accepting nominations, and encouraging self-nominations for FY23/24. Section officer positions are a 2-year term. Officer positions are: President, Vice President, Treasurer, and Secretary. These positions are elected by the members of the section.

We are also looking for members to serve on some of our committees.

To help members understand the commitment and responsibility of these leadership positions, we have put together a description of each position and overview of what board members do on the board. Board members can rely on the support of other board members and committee volunteers to help fulfill their individual responsibilities.

We ask that all officers and committee chairs plan to attend a monthly conference call or report updates to the Executive Council (Section officers and committee chairs)

If you would like more information on any of the positions or want to make a nomination, feel free to contact Janis Pfingsten at President@SWE-Nebraska.org

Nominations are due by COB on Friday, May 27.

The following information can also be found on our website at http://www.swe-nebraska.org/officerchair-responsibilities.html

Officer & Committee Chair Responsibilities

SECTION OFFICERS
President

• Responsible for communications to and from the Society
• Preside at meetings of the section and its executive council (monthly conference call)
• Authorize the disbursement of section funds
• Be an authorized signatory on all section accounts
• Coordinate activities and execute the business and policies of the section between meetings
• Review and approve the year-end section financial report
• Approve the appointment of all committee chairs
• Provide oversight and guidance to committee chairs
  Estimated monthly commitment is 10-15 hours.
  
  Vice-President

• Assume the duties of the president if the president is temporarily unable to serve
• Attend the monthly Section Board meetings and provides a brief Chair report
• Provide oversight and guidance to the committee chairs as assigned
• Perform such duties as may be assigned by the president, the executive council, or the governance documents
  Estimated monthly commitment is 4-6 hours.

Treasurer

• Be responsible for the collection, distribution, and safekeeping of section funds
• Attend the monthly Section Board meetings and provides a brief Chair report
• Prepare, maintain, and report as directed on the financial position of the section in relation to the approved budget
• • Submit a financial report to the Society in accordance with established procedures
  • Ensure forms are filed as necessary with the IRS
  • Provide oversight and guidance to the committee chairs as assigned
  • Perform other duties normally associated with the office of treasurer or as may be assigned by the president, the executive council, or the governance documents
    Estimated monthly commitment is 2-3 hours.
  • Secretary
  • Maintain the records of the section
  • Record, prepare and distribute the agenda and minutes from all meetings
  • Communicate pertinent information to members via email
  • Attend the monthly Section Board meetings and provides a brief Chair report
  • Provide oversight and guidance to the committee chairs as assigned
  • Perform other duties normally associated with the office of secretary or as may be assigned by the president, the executive council, or the governance documents
    Estimated monthly commitment is 1-2 hours

  COMMITTEE CHAIR POSITIONS

  All committee chairs are part of the executive council. They are responsible will the coordination of the committee responsibilities with members of their committee.

  Membership Chair

  • Serves as the primary contact for the Section regarding membership coordination and support, including personal data file maintenance on Section members and on prospective members
  • Attends the monthly Section Board meetings and provides a brief Chair report
  • Contacts / assists prospective members in applying for membership in the Society.
  • Welcomes new members and supplies membership packets to new and potential members
    Estimated monthly commitment is 3-6 hours.
    
    Outreach Chair
  • Serves as the primary contact for the Section regarding outreach event coordination/support
  • Informs the Section about outreach volunteer opportunities
  • Works with local entities (i.e., Girl Scout Troops, schools, other professional organizations, etc.) to organize educational engineering and science related activities
  • Attends the monthly Section Board meetings and provides a brief Chair report
  • Submits information to the President for the monthly SWE-Blast to members, as applicable
    Estimated monthly commitment is 5-8 hours, with additional activity hours which vary from month to month

  Program Development Chair

  • Maintains an updated Calendar of Activities for the Section
  • Organizes meeting activities (i.e., speaker coordination, food, location, marketing, sign-in roster, etc.), typically with support from other Board members
  • Creates and distributes Evites for meetings, as necessary
  • Maintains the newsletter distribution list, coordinating with the membership chair
  • Provides details to the President, Membership Chair, and Webmanager (or a combination thereof) for activities promotion
  • Maintains the Section Idea Bank for potential future meetings and past event details (# of members/non-members in attendance, etc.)
  • Attends the monthly Section Board meetings and provides a brief Chair report
  • Submits information to the President for the monthly SWE-Blast to members, as applicable
    Estimated monthly commitment is 5-8 hours.
    
    Collegiate Counselor – UNL or UNO
  • Coaches the collegiate section by providing advice and resources on SWE, speakers, industry, etc.
  • Works with faculty advisor to ensure section is in good standing with university
  • Ensures the section is in good standing with SWE HQ
  • Encourages award and scholarship applications and collegiate member participation at WELocals and society conferences
  • Encourages graduating students to transition to professional SWE membership and stay involved
  • Attends the monthly Section Board meetings and provides a brief Chair report
  • Submits information to the President for the monthly SWE-Blast to members, to support the local student Section accordingly
    Estimated monthly commitment is 3-5 hours.
    
    Newsletter Editor
  • Author/creates Section monthly E-Blast/newsletter in coordination with the Program Development Chair
  • Coordinates with the Webmanager on posting to section website
  • Attends the monthly Section Board meetings and provides a brief Chair report
    Estimated monthly commitment is 2-3 hours.

  
  Webmanager

  • Updates and adds information to the website
  • Gathers useful information for the website from the officers and members
  • Relays member feedback received from the website to the officers
  • Attends the monthly Section Board meetings and provides a brief Chair report (Teleconference)
  • Submits information to the President for the monthly SWE-Blast to members, as applicable
    Estimated monthly commitment is 2-3 hours.

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