Important Information for Collection of End of Year Items
As the school year moves forward into June, we know there are still lots of end of year tasks to be accomplished. One of those is always the collection of school-issued items and the retrieval of critical items that may have been left at school. It is important to read this communication about Phase Two in our schools so you fully understand how you can help with this process.
Students who will be attending Atholton or River Hill next year and who are in possession of school-issued materials such as Chromebooks, band and orchestra instruments, textbooks, media books, calculators, or other materials and supplies belonging to AHS/HCPSS are being asked to hold onto the instructional materials until school classes and activities resume in school buildings. (Keep reading to find out about athletic materials.)
● Once school resumes in school buildings, students will bring their school system property to whichever school they attend and it will be collected and redistributed to its original location. There is nothing that families need to do at this time, even if your student is being redistricted or your student is moving to a new school within HCPSS.
● Students leaving HCPSS, regardless of grade, will need to return HCPSS property during the designated time for AHS drop-off.
Athletic Uniforms and Equipment, however, should be returned to AHS in Phase Two. This process is outlined below and is scheduled for June 16, 2020 from 9:00 AM - 1:00 PM. All drop offs will take place outside of the cafeteria (in the bus loop).
● For any questions about athletic equipment and uniforms, please email Mr. Michael Senisi at Michael_Senisi@hcpss.org by Monday, June 15th.
Additionally, students may have left critical items in the building. Examples of critical items include medications, assistive technology, or personal instruments. We understand that you may need these items over the summer. Please note that we will not be able to search through “Lost and Found” Items! We do want to help retrieve any items that are critically important, so please follow these directions. We can only search for items that might be in specified classrooms like music instruments or medications in the Health Room. Unfortunately, students are not permitted to enter the school building to search for missing belongings.
For any music instruments, please email your instrumental teacher (Mr. Posner or Mr. Woomert) and Ms. Veslany, Assistant Principal by Monday, June 15th. You will need to identify the instrument and the location.
For any medications, please email Sandra Eggerl, School Nurse at Sandra_Eggerl@hcpss.org, by Monday, June 15th.
If your student currently has medication in the school Health Room please review the following instructions for picking up your child’s medications. We will be conducting a "drive through" pick up of medications on Tuesday, June 16th from 9 AM to 1 PM in the front of the school. Please stay in your car and we will come to you. We will ask you to show your identification (through your closed window) and then we will place the medication into your car (either in the back seat or the trunk). If we haven’t already spoken on the phone, please email me at sandra_eggerl@hcpss.org letting me know who will be picking up the medication. If a parent is not able to pick up medication, they may assign another adult to do so; however, you must supply the name of that person and they must bring an ID. Students can NOT pick up their own medication, even if they are over 18.
For any assistive technology, please email Christine Johnson at Christine_A_Johnson@hcpss.org for IEP accommodations or your assigned counselor for 504 accommodations and Ms. Veslany, Assistant Principal, by Monday, June 15th.
For any additional critical items, you can email Mr. Samuel Richman, Assistant Principal at Samuel_Richman@hcpss.org and we will do our best to assist you. The item and location must be specified.
In addition to emailing the above individuals, please complete this Critical Items Form to assist us in locating any critical items.
Process of Collection and Distribution
Please see the schedule below for all the details you need to know about the process.
During the pick-up/drop-off process, it is critical that students and families maintain all social distancing practices, wear masks and remain in your cars.
To help expedite the process, please write your student's last name on an 8x11 piece of paper and place it on the front dash of your car, so that it will be visible for staff as you arrive. (Template is attached)
Students leaving HCPSS, regardless of grade, will need to return HCPSS property during the designated time provided.
Place all textbooks and materials to be returned to AHS in a plastic/shopping/grocery bag or box labeled with your first and last name. (The bag/box will not be returned to you.) Include a Materials Return Form in the bag. This form can be printed and filled in, or you can simply write the information on a sheet of paper.
Even though we are not asking for students to return other items at this time, please make sure you inventory the school-issued items now and store them safely for the summer...check under beds, under car seats, in backpacks, anywhere school materials could have been buried… and place these items in a bag ready to return next school year.
Tuesday, June 16, 2020 pick up time: 9:00 am -1:00 pm
If you cannot make this pick up time for any reason, please contact Mr. Samuel Richman at Samuel_Richman@hcpss.org to make alternate plans.
General Guidelines
One vehicle per household.
Vehicle occupants must remain in their car at all times.
The name of the student is to be posted in large letters on the passenger side of the windshield. (see template attachment)
Upon arrival at the school parking lot, follow the established traffic pattern (Distribution Map attachment) to avoid traffic backing up onto Freetown Road.
Arrive using the main entrance into the senior parking lot.
Students may not pick up materials for any other individual.
We encourage you to wear a facemask
As you approach school, please have a few things ready:
A paper with the student’s First and Last Name, either on the car dashboard or available to hold up for staff to be visible from a 6 foot distance. (template below)
A Materials Return Form (if you have other materials to return) can either be printed/filled in or simply hand-written with the information on a sheet of paper. Form is below.
Pick-Up Times: If you are picking up Critical Items
● 9;00 AM - 10:00 AM
● Pull up to the designated station
● Stay in your car.
● A staff member will come to you to deliver your items
● Please be patient as we try to move everyone through efficiently and safely.
(Note: If a student has athletic gear to drop off in addition to pick up, please drop off and pick-up during this time slot. The student will not need to return during the team time.)
Drop-Off Times: If you are dropping off Athletic Uniforms and Equipment
10:00 AM - 10:30 AM Winter Sports (Basketball, Wrestling, Indoor Track) / Tennis
10:30 AM - 11:00 AM Baseball
11:00 AM - 11:30 AM Softball
11:30 AM - 12:00 PM Track
12:00 PM- 12:30 PM Lacrosse (Girls)
12:30 PM - 1:00 PM Lacrosse (Boys)
● Pull up to the designated station in the front of the building
● Stay in your car.
● A staff member will come to you to deliver your items
● Please be patient as we try to move everyone through efficiently and safely.
(Note: If a student has athletic gear from a winter sport and a spring sport, please select the earlier time slot.)
Distribution and Collection will take place outside in the school’s bus loop.
